MICROSOFT

PROJECT
2013
A PRESENTATION BY:
VISMAY SHAH
16014111028
 Hello!
I am Vismay Shah
Welcome to Microsoft Project 2013
Microsoft Project (or MSP) is a project management
software program.
 BRIEF DETAILS OF PRESENTATION
In this Presentation you will cover following topics.

1. INTRODUCTION TO THE SCREEN 11. ADD WBS TO THE PROJECT

2. A PRACTICLE EXMAPLE 12. USE OF SWTICH FORMULA
3. DETERMINE CRITICAL TASKS 13. ADDING RESOURCES TO THE PROJECT
4. FORMATING OF BAR 14. WHOLE RESOURCE SHEET
5. PROJECT SUMMARY TASK 15. ASSIGNING OF RESOURCES
6. ALL ABOUT CALENDAR IN MS PROJECT 16. RESOURCE LEVLING
7. EXCEPTION RECURRING AS WEEKLY, 17. RESOURCE GRAPH
MONTHLY, YEARLY
18. EARNED VALUE CONCEPT.
8. ADDING NEW COLUMNS TO THE PROJECT
19. MACRO CONCEPT.
9. USE OF FILTER
20.LETS CREATE A SWITCH (VISUAL BASIC)
10. USE OF GROUP
21. CREATE YOUR OWN FACILIATED MENU
 LETS HAVE AN INTRODUCTION TO THE
1
SCREEN
 TASK NAME is RESOURCE NAME
TASK MODE can nothing but the allocates the
be of Two types , activity name, For FINISH is the date resource and let
1. Manually ex. Excavation, on/by which the you know which
Scheduled PCC, Brickwork activity will be resource is being
2. Auto Scheduled Etc. completed. used for particular
activity.

DURATION is PREDECESSORS
START is you start date
Total time taken to contains main 4
of the Activity,
complete an constraints that can
It can be the Current
activity. decide that which
Date or Any date of the
This will be in activities will start
calendar.
terms of Days. together or parallel or
will finish together.
 THINGS TO SET UP BEFORE USE
I. OPEN THE MS PROJEC 2013.
II. Before Start using it , you need to set certain
things on it for that Go to the file menu on
the right hand side upper corner.
III. You will see the Last tab of OPTIONS there.
Click on it
IV. A dialogue box will prompt up as shown in
Image.

PROMPT OF
GO TO LAST TAB
DIALOGUE
FILE MENU OPTIONS
BOX

GENERAL TAB
The 1st TAB you will see of General, In this particular tab You
need to set the DATE & TIME Format from any of the options
above but for the work Convenience go for the DAY DD-MM-YY.

DISPLAY TAB
In the next tab named Display ; You can see the currency options
for this Project. Go to the Currency as shown selected in image &
change it to the INR as shown in Next slide.

SCHEDULE TAB
In the Schedule Tab you can see another label named Schedule
Which denoted that Shows assignment unit as a : Percentage.
Change it to the Decimal From dropdown list.

SCHEDULE TAB
As you can see ; MS Project takes each New Task Manually
Scheduled but for the work Convenience change it to the Auto
Schedule.
 SCHEDULE TAB

In MS Project , We usually work with Fix Duration and not with Fix
Units. But By default MS Project take it as Fixed Unit , so we need
to change it as Fixed Duration.

ADVANCED TAB
In MS Project , There are chances of make mistakes in entries , to
overcome that we can undo them by Ctrl+Z , but there is an option in
this TAB by which you can increase this Undo level , By default it is
20. I have changed it to 35.
2 TRY OUT A PRACTICAL EXMAPLE
 Now As shown in Image Add some Activities.
But you can see that Each activity starts parallel
to each other but this is not possible in real time
practice . For ex. Tracing of the Soil can not be
started before/ parallel to Excavation so as
Shuttering can not be started before/parallel to
Bar Bending.

So we need to give predecessors to the activates

in the column of predecessors by just putting the
row number there.
 As you can see now the bar has been shifted to after the
completion of the preceding activity.

But now we can say that if tracing is of 2 days then after

the day 1 of that activity some of the work will be
completed and by next day the PCC work in traced part
can be started parallel to it.

To do Such thing Just double click on the Activity of

PCC & screen will be prompt following dialogue box.
 Go to the
Predecessors
Tab.
 In this tab you will find the preceding activity for PCC as
Tracing .
In that you need to change the Type of Activity to Finish
to Start to Start to start. But we need to start PCC
exactly after the next day so give Lag time in next
column as 1day.
 After Selecting it Just Click on Ok.
 Now you can see the change in BAR as well as Predecessors.
 Similarly the activity of BAR BENDING
has no relation with excavation, so that
can be started parallel with Excavation.
To do so remove the predecessor given.
 HOW TO DETERMINE CRITICAL TASKS IN
3
WORKING PROJECT
 Now to highlight the critical path go to the FORMAT Menu, There
you will see a option for Critical Task as shown in image.
Now click on it.
 YOU CAN SEE THE CHANGE NOW.
4 FORMATING OF BAR
 So you can see that the critical path has been highlighted by
red bars.

Now if you look at bars the only gives the duration of activity
as bar , no other information can be obtained by them.

To do that we need to Format the Bars. Just Go To

FORMAT
MENU FORMAT BAR STYLE

By clicking on it you will have a dialogue box like below.


TEXT TAB
Go to the TEXT tab on the right side corner as shown , you
will have the things shown in next slide.

You need to change it. SO in the TEXT Tab just change &
write as following

1.Left- start 2.Right Finish 3.Top Name 4.Bottom Duration.

 Now Just Click on Ok.
 You can see the Change now but also there is no change in
critical path. So go again to ,

FORMAT
MENU FORMAT BAR STYLE

In the appeared dialogue box scroll through bottom & you will
find the critical name showing red bar. See the Text tab , it is
blank. So we need to repeat the procedure as we did for task.
 After changing it as per slide no. 28 just click on OK.
 So now you can see the critical task are also changed and
they are showing information like normal tasks.
5 HOW TO GET PROJECT SUMMARY TASK
 PROJECT SUMMARY TASK

It is used to determine total summary or total duration of entire
project.

To do the same, select the whole project data from left corner
of screen & ..

DO CHECK
MARK TO
FORMAT UPPER PROJECT
MENU LEFT CORNER SUMMARY
TASK BUTTON
 You will see something like show in next slide.
 LETS TALK ALL ABOUT CALENDAR IN MS
6 PROJECT

HOW TO CREATE NEW CALENDAR
CHANGE
PROJECT
WORKING
MENU TIME
Then, as You can see a dialogue box , To CREATE a new calendar
of your convince , click on Create New Calendar

After clicking on that another dialogue box will appear , asking a

name along with 2 radio buttons asking if you want to create new
base calendar or Make a copy some other calendar.

Here I have given my own name VISMAY as calendar Name and

Making new Base calendar.

STANDARD CALENDAR

Here as you can see the standard calendar has 2 nonworking

days & the general working time is 8.00 to 17.00 am.

VISMAY CALENDAR

As you can see in this calendar named VISMAY I have changed

the working days & working hours as well.
 TO DO so go to Work Weeks tab in Change Working Time
dialogue box.

To change the working times of each day select the days

from the left side panel & click on third radio button named
Set day(s) to these specific working time

Now click on Details in right side.

Initially in standard calendar it was 8.00 to 12.00 & 13.00 to

17.00. from which I have changed it to 9.30 to 13.00 & 14.00
to 18.30.

VISMAY CALENDAR

Also I have changed the Saturday as the working day

from Nonworking day.
But for the timings are as follows : 9.00 to 12.00 & 13.00
to 17.00.

VISMAY CALENDAR
As now to add holidays on working days Go To the
Exceptions TAB as shown.

ADD THE HOLIDAYS as per the CALENDAR And you will se

the day current working day will be changed to NON-
WORKING DAY & shown by Underline.

VISMAY CALENDAR
IT WONT WORK OR APPLY YOUR CALENDAR UNTILL &
UNLESS YOU CHANGED IT.
To do so

PROJECT PROJECT
MENU INFORMATION
 EXCEPTION RECURRING AS WEEKLY,
7 MONTHLY, YEARLY
YEARLY EXCEPTION

Let us take the example of 15th August that occurs as Holiday in

Calendar Every Year.

So, You dont need to add exception every year manually.

To do so 1st create the exception of Independence day for current

year & double click on it.

You will have a dialogue box shown in next slide.

 As you can see this dialogue
box have different facilities
such as you can set time for
exceptions.

The very next label is of

Recurrence Pattern. This
label faciliets you that you
can repeat the exception as
daily/weekly/monthly/yearly.

As we are going for the

independence day it occurs
yearly.
 As you can see it is asking for
the date on which it needs to be
repeated yearly.
The third label is of Range of
recurrence.
Currently it is showing that it will
end after 1 occurrence, let us
change to 5.
 You can see that it will occur for next 5
years and will end by 15-8-2020.
 YOU CAN SEE
THE CHANGE
NOW.
MONTHLY EXCEPTION

Let us take the example of a company that has 1st Saturday

holiday.

To do so create an exception on any 1nd Saturday of current

month & double click on it.

You will have a dialogue box shown in next slide.

In the prompted dialogue box ,go to the recurrence label click

on recurrence pattern as monthly.
 It will ask recurrence time in terms
of Date of particular or Day e.g.
This exception should recur on 1st
Saturday of each month.
Set the recur time as The First
Saturday of Every 1 month.
Click on ok. You will see that
exception has created on every 1st
Saturday of each month.
WEEKLY EXCEPTION

Let us take the example of a company that has alternate Sunday

working. E.g. 2nd & 4th Saturday will be Holiday.

To do so create an exception on any 2nd Saturday of current

month & double click on it.

You will have a dialogue box shown in next slide.

In the prompted dialogue box ,go to the recurrence label click

on recurrence pattern as weekly.
 It will ask recurrence time in terms
of week e.g. This exception should
recur after 1 week or 2 week etc.
To set alternate , set the recur time
as 2 weeks & Saturday as the day
to recur in the below days.
Click on ok. You will see that
exception has created on each
alternate Saturday.

Also I have changed the range of

recurrence as 15.
8 ADDING NEW COLUMNS TO THE PROJECT
 Now , let us assume that in a Large project there are number
of engineers are working to the same project & each one have
different responsibilities.

To show or to keep record that who has what responsibility

we need to add a new column in MSP.

But you will find that it has no in built column as

responsibilities.
 You can see there is no inbuilt option such as responsibility.

So we have to create it manually. To do so, right click on the

column of Add new Column & go to the custom fields.
 By clicking on
custom fields,
you will prompt
a dialogue box.
 You can see the different option to add
texts e.g. text1, text2 etc.
We rename the field as responsibility. &
click on OK.

In the next label name custom attribute

you will find the button of Lookup.
Basically lookup stands for entering the
value for manually created field.

After clicking on that button you will

have dialogue box shown in next slide.
 It has options for adding the values as well as
descriptions for it.

I have added 3 names as responsibility

consist of engineer name.
Then click on Close.
 As you can see that it is
created now.
Lets go to the main screen &
add the new created column.
 As you can see it has three values to add.

Now let us add this for activities.

 Now , let us assume that in a project there are number of activities
that has values as Billed or not.

To show or to keep record that which activities are billed or not. We

need to add a new column in MSP.

Repeat the same procedure. Only the difference will be this time look
up value will have Yes or No option
 Similarly we can show the PHASES of the project.

Repeat the procedure , the only difference that it will have lookup values
as Phase1 , Phase2 etc.
9 HOW TO USE FILTER TO THE PROJECT
 As you can see there is a filter option in VIEW menu.

The current status of filter option is [No Filter] .

 In Filter option There are many in-built filters
ready to use.

But in some case we need to filter the project

as per our need or client need.

To do so we need to create a new filter,

For example in this project I want to see only

those acivities assigned to VRAJ.
 NAME of the VALUES to be
filter required checked by filter.
(Responsibility in
our case)

FIELD NAME required TEST to be performed

to be filtered in filter.
 FILTER FOR THE TEST DOES NOT EUQAL

NOW JUST
CLICK ON
SAVE.

The Highlighted Part in the Image can be summarized as follows:

Filter the Project & show only such Activities that Does not Equal to (test)
VRAJ (value) in the field name RESPONSIBILITY .
 As you can see that New Custom filter is
now created.

Apply it to the project & see the change in

your Activity List.
FILTER FOR THE TEST EUQAL

NOW JUST
CLICK ON
SAVE.

The Highlighted Part in the Image can be summarized as follows:

Filter the Project & show only such Activities that Equals to (test)
ISHAN (value) in the field name RESPONSIBILITY .
 TWO LINE FILTER

NOW JUST
CLICK ON
SAVE.

The Highlighted Part in the Image can be summarized as follows:

Filter the Project & show only such Activities that Equals to (test)
VRAJ (value) in the field name RESPONSIBILITY OR show only such
Activities that Does not Equal to (test) NO (value) in the field
name BILL.
10 HOW TO USE GROUP TO THE PROJECT
 In Group By option There are many in-built
groups ready to use.

But in some case we need to group the

project as per our need or client need.

To do so we need to create a new group,

For example in this project I want to group

the project for those acivities which are
assigned to VRAJ.
FILED NAME by FILED TYPE by
which you want to which you want to
create the group create the group

Nature of
ORDER either
Ascending or
Descending
11 HOW TO ADD WBS TO THE PROJECT
PROJECT
WBS DEFINE CODE
MENU

PROJECT CODE
PROFILE, PROJECT
INITIALS LIKE AM, VS
ETC.
 HOW TO CHANGE ALREADY ASSIGNED
12 RESPONSIBILTY IN CURRENT WORKING
PROJECT ( USE OF SWTICH FORMULA)
USE OF SWITCH FORMULA

TO UNDERSTAND THIS CASE LET US TAKE AN CLASSIC

EXAMPLE , THAT IN A WORKING PROJECT AN ENGINEER NAMED
ISHAN IS GOING TO REPLACED BY NEW ENGINEER KUSH

IN SUCH CASE WHEN WE HAVE ALREADY ASSIGNED THE

RESPONSIBILITY , NOW WE HAVE TO CHANGE ALL THE
RESPONSIBILITY ASSIGNED TO ISHAN TO KUSH.
 NOW FIRST ADD A NEW COLUMN NAMED NEW RESPONSIBILITY.
 AS YOU CAN SEE THAT NOW A
NEW COLUMN IS CREATED.

DO NOTE THAT WE ARE NOT

GOING TO ADD NEW LOOK UP
VALUES THIS TIME.
 GO TO THE FORMULA BUTTON IN
THE CUSTOM FILED.

YOU WILL SEE SOMETHING LIKE AS

SHOWN IN NEXT SLIDE.
 THIS IS THE DIALOUGE BOX FOR FORMULA.
FUNCTION

GENERAL

SWITCH
FORMULA
 YOU CAN SEE NOW THAT WE HAVE ADDED THE FORMULA TO OUR NEW
FLIED
 BY WHAT VALUE YOU NEED TO
CHANGE THAT FUNCTION

NAME OF THE FIELD

WHERE CHANGE IS
REQUIRED
 NOW TO ADD THE FILED NAME
WHICH REQUIRES CHANGES
GO TO
FIELD TEXT

CUSTOM TEXT

RESPONSIBILTY
 AS YOU CAN SEE NOW
THAT RESPONSIBILTY
FIELD IS ADDED.

NOW ADD = RIGHT AFTER

THE SQAURE BRACET IS
COMPLETED.

AND JUST AFTER THAT

INSERT THE ORIGINAL
VALUE, i.e. ISHAN

NOW PUT , & INSERT THE

NEW VALUE, i.e. KUSH
 UP TO THIS COMMAND
WE HAVE CHANGED
RESPONSIBILITY OF
ISHAN TO KUSH BUT
WHAT ABOUT OTHERS?

WE ARE NOT CHANGING

THEM , SO WE NEED TO
ADD THAT TOO.

TO DO SO FOLLOW NEXT
SLIDE.
 JUST CLICK ON OK.
 SEE THAT NOW THE
RESPONSIBILITY HAS CHANGED
FOR ISHAN TO KUSH BUT NOT FOR
VISMAY.
13 ADDING RESOURCES TO THE PROJECT
TYPE OF RESOURCE INITIALS OF RESOURCE NAME STANDARD RATE OF
FOR EX. WORK, FOR EX. L FOR LABOUR RESOURCE IN PER DAY
MATERIAL OR COST OR PER HOUR UNITS.

NAME OF THE WHAT TYPE OF MAXIMUM UNITS WHICH

RESOURCES QUANTITY YOU USE FOR CAN BE USED FOR
FOR EX. MASON, RESOURCE RESOURCE.
MISTRY,RMC FOR EX. CUBIC MT. ,
CEMENT, SAND CUBIC FT., KG ETC.
ETC.
 RESOURCE TYPE : WORK

BASICALLY WORK TYPE RESOURCES INCLUDES ONLY THOSE RESOURCES WHICH

ARE BEING USED FOR SPECIFIC WORK/TASK SUCH AS JCB,VIBRATORS, MACHINE
MIXER, TRACTORS, DUMPERS ETC.

HERE IN THIS CASE I HAVE ADDED JCB RESOURCE WITH ITS MAXIMUM UNITS AS 2 &
STANDARD RATE AS 700RS/DAY.

YOU CAN ADD MANY RESOURCE OF WORK TYPE AS SHOWN IN NEXT SLIDE.
 RESOURCE TYPE : MATERIAL

BASICALLY MATERIAL TYPE RESOURCES INCLUDES ONLY THOSE

RESOURCES WHICH ARE BEING USED FOR SPECIFIC WORK/TASK SUCH AS
JCB,VIBRATORS, MACHINE MIXER, TRACTORS, DUMPERS ETC.

HERE IN THIS CASE I HAVE ADDED RMC RESOURCE WITH ITS UNITS AS
M3[METERE CUBE] & STANDARD RATE AS 3200RS.

IN COMPARE OF WORK TYPE RESOURCES , THE MATERIAL TYPE RESOURCES

DOESNT CONTAIN ANY MAX. UNITS [ IT IS ASSUMED THAT YOU CAN USE AS
MUCH AS YOU CAN]

YOU CAN ADD MANY RESOURCE OF MATERIAL TYPE AS SHOWN IN NEXT

SLIDE.
 YOU CANT ADD COST TO
THIS TYPE OF RESOURCE
RESOURCE TYPE : COST

BASICALLY COST TYPE RESOURCES INCLUDES ONLY THOSE RESOURCES

WHICH ARE BEING USED ON SOME SPECIFIC COST SUCH AS CONTAINER,
MUSTER , LEVEL TUBE , GLOVES & SHOES ETC.

HERE IN THIS CASE I HAVE ADDED MUSTER RESOURCE WITHOUT ADDING

ANYTHING.

YOU CAN ADD MANY RESOURCE OF MATERIAL TYPE AS SHOWN IN NEXT

SLIDE.
14 WHOLE RESOURCE SHEET
 NOW WHEN YOU ARE WORKING WITH 2 OR MORE PROJECT , YOU
DONT NEED TO CREATE RESOURCE SHEET EVERYTIME.

MICROSOFT PROJECT GIVES US A FACILTY NAMED RESOURCE

PULLING BY WHICH WE CAN PULL THE WHOLE RESOURCE SHEET
TO ANOTHER PROJECT FILE.

LETS SEE THE PROCEDURE OF IT.

STEP 1: CREATE A NEW FILE ( I AM TAKING A BLANK FILE JUST FOR
UNDERSTANDING PURPOSE)

STEP 2: GO TO THE RESOURCE MENU , THERE YOU WILL FIND AN OPTION

NAME RESOURCE POOL , IN THAT OPTION YOU WILL FIND ANOTHER OPTION
SHARE RESOURCE.

STEP 3: CLICK ON IT.

STEP 4: A DIALOUGE BOX WILL APPEAR AS SHOWN IN NEXT SLIDE.

 JUST CLICK ON OK.

AND NOW CHECK IN IN NEW PROJECT FILES RESOURCE SHEET ,

EVERY RESOURCE IS COPIED OR YOU CAN SAY PULLED FROM THE
OLD FILE.
15 ASSIGNING OF RESOURCES
STEP 1: GO TO THE GANTT CHART VIEW
STEP 2: ADD NEW COLUMN OF RESOURCE NAME
YOU CAN SEE THE LIST OF RESOURCES WHICH YOU HAVE ADDED IN RESOUECE SHEET
STEP 3: ASSIGN RESOURCE TO THE ACTIVITIES BY CHECKING THE BOX AHEAD OF THEM
 IT MAY HAPPEN THAT ANY ACTIVITY CONTAINS MORE THAN 1 RESOURCE , SO YOU
CAN ADD MULTIPLE RESOURCE TO ONE ACTIVITY.

SEE HERE I HAVE ADDED JCB & LABOUR TO THE EXCAVATION ACTIVITY.
IT MAY HAPPEN THAT ANY ACTIVITY CONTAINS MORE THAN 1 UNIT OF A RESOURCE ,
SO TO INCREASE UNITS OF A PARTICULAR RESOURCES , DOUBLE CLICK ON THE
ACTIVITY.
YOU WILL HAVE
A DIALOUGE
BOX AS ABOVE.

GO TO THE
RESOURCE TAB
NOW.
GO TO THE
UNITS COLUMN
AND CHANGE
AS PER YOUR
REQUIREMENTS
NOW CLICK
ON OK.
SEE NOW REINFORCEMENT ACTIVITY HAS 2 RESOURCES WITH MORE
THAN 1 UNIT.
THE EARLIER PROCEDURE IS LITTLE DIFFUCLUT &
TEDIOUS , SO WE HAVE AN ALTERNATE OF IT. GO TO
TASK

GANTT
CHART

MORE VIEWS
YOU WILL HAVE DIALOUGE BOX LIKE THIS.
NOW SELECT TASK DETAILS FORM
BY SELECTING TASK DETAILS FORM YOU WILL HAVE A SCREEN LIKE THIS.
TASK DETAILS FORM WILL SHOW YOU ONE ACTIVITY AT TIME WITH
FOLLOWING DETAILS

1. NAME
2. DURATION
3. START
4. FINISH
5. CONSTRAINT
6. TASK TYPE
7. WBS CODE
8. % COMPLETE

& LAST BUT NOT THE LEAST YOU CAN ADD RESOURCE EASILY.
16 RESOURCE LEVLING
LET US TAKE FOLLOWING EXAMPLE IN ORDER TO UNDERSTAND RESOURCE LEVELING
ACTIVITY DURATION MASONS LABOURS

1-2 (A) 2 1 2
2-3 (B) 3 2 2
2-4 (C) 4 3 2
2-5 (D) 2 1 3
3-10 ( E) 4 2 2
4-6 (F) 2 3 2
4-7 (G) 4 3 3
5-9 (H) 4 5 3
6-8 (I) 2 1 2
7-9 (J) 5 1 3
8-9 (K) 3 0 4
9-11 (L) 2 1 1
10-11 (M) 3 1 2
11-12 (N) 2 1 2
I HAVE DRAFTED & ALLOCATED THE RESOURCES IN NEW MSP FILE.
BY THE CONVENTIONAL METHOD YOU KNOW THAT 13 & 10 IS THE MAXIMUM
UNIT FOR MASON & LABOUR RESPECTIVELY.

SO YOU CAN SEE AS PER THE ALLOCATION IT IS HIGHLIGHTED BY RED,

THAT MEANS YOU NEED TO BALANCE IT.
THIS IS THE SIGN OF
OVERALLOCATION
17 RESOURCE GRAPH
TO LEVEL THE RESOURCES GO TO

CLICK ON LEVEL ALL & THEN OK.

SEE ALMOST EACH
ACIVITY IS LEVELED
NOW. THAT RED HEAD
ARE GONE FROM MOST
OF THE ACTIVITY.
BY THIS OPTION YOU CAN CLEAR THE LEVELING FROM THE ENTIRE
PROJECT.
18 EARNED VALUE CONCEPT.
LET US TAKE AN EXAMPLE THAT WE ARE WORKING ON THE PROJECT
WHICH IS ABOUT 80,000RS IN TOTAL COST.

BY THE TIME OF INITAIL SCHEDULING WE FOUND THAT COST OF 1ST DAY IS

8000 , COST OF 2ND DAY IS 16000, BUT ON THE THIRD DAY RAIN OCCURRED &
NO WORK HAPPENED.

LET , RS24000=Budgeted cost for work schedule (BCWS)

The value of work done = 0.25 * planning cost = 20000Rs (this is called BCWP
Budgeted cost for work performance)
Actual work done, on site = 22000Rs. (ACWP Actual cost for work progress)
Cost performance index (CPI) = BCWP / ACWP = 20000/22000 = 0.90
If CPI.
= 1 On schedule
>1 under the Budget
<1 Over the Budget

FORECAST COST = Planning cost / CPI = 80000/0.90 = 88000Rs.

SPI = Schedule Performance index = BCWP/ BCWS = 20000/24000 = 0.83

If SPI
=1 on schedule
>1 Ahead the Schedule
<1 Behind the schedule

FORECAST DURATION = Planned duration/ SPI = 10/0.83 = 12Days

NOW SET A BASE LINE TO THE PROJECT , FOR THAT GO TO
PROJECT SET SET
MENU BASE LINE BASE LINE

& YOU WILL HAVE SCREEN AS SHOWN IN NEXT SLIDE.

CLICK ON OK & HENCE A BASE
LINE OF THE PROJECT IS SET UP.
NOW GO TO PROJECT PROJECT
MENU INFORMATION
TO HAVE THE IDEA THAT WE ARE OVER BUDGET OR UNDER BUDGET , WE
NEED TO SET A STATUS DATE ON WHICH WE NEED THE EARNED VALUE
DATA.

I HAVE SELECTED 28TH NOV. (3RD DAY FROM THE STARTING DATE OF THE
PROJECT.)
TO SEE THE TABLE OF EARN VALUE GO AS SHOWN IN FIGURE.
SELECT THE EARNED VALUE COST
INDICATORS TABLE
YOU WILL HAVE A SCREEN LIKE ABOVE IMAGE.

NOW ADD 2 NEW COLUMN TO IT ACTUAL COST & % COMPLETE.

CHANGE THE VALUE OF THEM AS 22,000RS & 25% RESPECTIVELY.

YOU CAN SEE THE VALUES OF CPI & SPI.
19 MACRO CONCEPT.
TO GO THE MACROS
VIEW MACROS
TO RECORD A MACRO.

RECORD
VIEW MACROS
MACRO
HERE IN THIS CASE I AM RECORDING A MACRO FOR SHOWING CRITICAL ACTIVITY.

STEP1 : START RECORDING A MACRO.

STEP 2: RENAME THE MACRO AS CRITICAL

STEP 3: CLICK ON OK.

STEP 4: NOW GO TO FORMAT MENU & CLCIK

ON CRITICAL PATH.

STEP 5: AGAIN GO TO VIEW MENU & STOP

THE MACRO.

HENCE MACROS CAN BE SUMMRIESED AS A
RECORED THING/SCRIPT WHICH WE NEED TO
PERFORM REPETETIVE IN A PROJECT.

SO MACRO WILL WORK LIKE , YOU RECORD IT

THE WHOLE SEQUENCE 1ST TIME NOW FOR THE
2ND OR 3RD TIME JUST RUN THE MACRO INSTEAD
OF DOING WHOLE PROCEDURE AGAIN
NOW TO RUN THAT RECORED
MACRO VIEW
VIEW MACROS
MACRO

SELECT THE MACRO &

CLICK ON RUN.
ONLY CRITICAL
ACTIVITIES ARE
SHOWN AFTER
RUNNING THE
MACRO.
SELECT THE NON-CRITICAL
MACRO & CLICK ON RUN.
SEE , CRITICAL & NON
CRITICAL ACTIVITIES ARE
TOGETHER NOW.
20 LETS CREATE A SWITCH (VISUAL BASIC)
SWITCH IS BASICALLY NOTHING BUT A VISUAL AID ADDED TO THE
PROJECT. IT SERVES AS FACILITY TO THE PLANNER.

IT WORKS ABSOLUTE FUNDAMENTALS OF MACROS, BUT WHEN WE

DONT NEED TO REPEAT THOSE STEP, SWITCH HELPS US TO PUT
THEM TOGETHER & BY THE TIME WE JUST NEED TO CLICK THE
SWITCH TO PERFORM PARTICULAR TASK.

IN THIS CASE I AM CREATING THE SWITCH FOR THE CRITICAL & NON
CRITICAL COMMAND.
NOW TO ADD A VISUAL AID TO THE PROJECT GO TO
VISUAL
VIEW MACROS
BASIC

AFTER CLICKING ON IT YOU WILL PROMPT A TOTALLY NEW SCREEN AS

SHOWN IN NEXT SLIDE.
NOW IN THAT SCREEN GO TO INSERT

USERFORM

AFTER THIS YOU WILL

HAVE A SCREEN AS
SHOWN IN NEXT
SLIDE.
NOW INSERT A
SWITCH FROM
TOOL BOX.
RENAME THIS COMMAND
BUTTON AS CRITICAL
ADD ANOTHER SWITCH
NAMED AS NON
CRITICAL

THIS IS HOW WE JUST

CREATE THE SWITCH,
FOR FUNCTIONING OF
THIS SWITCHES WE
NEED SOME COMMAND
& TO DO SPO, FOLLOW
THE NEXT SLIDE.
 VIEW EDIT
VIEW MACROS
MACROS OPTION

AFTER CLICKING ON EDIT ,

YOU WILL HAVE A SCREEN
AS SHOWN IN NEXT SLIDE.
COPY THE HIGHLIGHTED
COMMAND.

NOW PASTE THIS COMMAND

IN CRITICAL SWITCH BY
DOUBLE CLICKING ON IT.
 BEFORE

NOW DO THE SAME

PROCEDURE FOR
AFTER
NON-CRITICAL
SWITCH
NOW TO RUN THE SWITCH, GO TO RUN MENU & THEN RUN OPTION, AFTER
CLICKING ON IT YOU WILL HAVE A SCREEN AS SHOWN IN NEXT SLIDE.
YOU CAN SEE THAT 2 SWITCHES ARE PROMPTED TO OUR MSP
SCREEN & BY CLICKING ON IT, WE CAN FIND THE CRITICAL & NON-
CRITICAL TASK DIRECTLYA
21 CREATE YOUR OWN FACILIATED MENU
MICROSOFT PROJECT PROVIDE US THE FACILITY TO CREATE A MENU LIKE
PROJECT , VIEW ,TASK, WHICH HAS OUR OWN USEFUL FUNCTIONS IN IT.

TO DO SO GO TO THE TASK MENU & ON THE VERY LEFT SIDE OF IT, YOU WILL
FIND A BLANK PART.

YES! RIGHT CLICK ON THAT BLANK PART & SELECT THE SECOND LAST OPTION.
YOU WILL HAVE
DIALOUGE BOX LIKE
THIS IN WHICH AT
BOTTOM PART YOU
CAN ADD YOUR NEW
TAB.

JUST CLICK ON IT &

THEN CLICK ON
RENAME BUTTON.

YOU CAN SEE THAT

YOUR REQUIRED
TAB IS CREATED
NOW AS SHOWN IN
NEXT SLIDE.
NOW FROM THE
LIST OF POPULAR
COMMANDS YOU
CAN ADD YOUR
DESIRED
COMMANDS.

I HAVE ADDED
1. CUT
2. INFORMATION
3. SAVE
4. STATUS DATE
JUST CLICK ON OK
DONE!!
Thanks!
Any questions?
You can find me at
Fb.me/vismay30
Shah.vismay.30@gmail.com