Académique Documents
Professionnel Documents
Culture Documents
Counterchecking of Purchase
Request (PR) as to correctness
of specs and complete
supporting documents such as
PROCESSING FLOW OF PROCUREMENT
plans, samples, etc. THRU PUBLIC BIDDING
1. Assigning of appropriate mode
of procurement
R.A. 9184, Sec. 37. Notice and Execution of Award
2. Pre-Procurement Conference - the Head of the Procuring Entity or his duly
(mandatory requirement, RA9184, Sec.20)
authorized representative shall approve or disapprove
3. Assigning of Control Number the recommendation. (EO No. 109-A)
(PR Number) on approved - In case of approval, the Head of Procuring Entity or
Purchase Request His representative shall immediately issue the Notice
of Award.
4. Posting of Invitation to Bid on (Award of contract is the proof of a successful bidding and,
PHILGEPS website, newspaper technically, is not anymore part of the bidding process. It is
and conspicuous places Made by the head of the procuring entity and not by the BAC)
5. Counterchecking of Bid Forms
as to correctness of items
Revised IRR of R.A. 9184, Sec. 39. Performance Security
encoded - Prior to the signing of the contract (P.O.),
6. Selling of Bid Forms/Bidding the winning bidder shall post a Performance
Documents Security.
7. Pre-Bid Conference - Performance Security shall remain valid until issuance
by the procuring entity of the Final Certificate of Acceptance.
2. Evaluation/Check/Opening/
Examination of Bids
4. Post Qualification (Sec.34,RA9184)
5. Encoding of Purchase
PHILIPPINE BIDDING DOCUMENTS
Orders (P.O.s) and its complete (GPPB Circular No. 04-2005)
set of supporting documents Delivery and Documents
6. Issuance of Notice of Award Upon delivery of the Goods to the Project Site, the Supplier
shall notify the Procuring Entity and Present the ff. docs. to the
7. Posting of Performance Procuring Entity:
Security Bond (within 10days i. Original and 4 copies of the Suppliers invoice;
from the issuance of Notice of Award) ii. Original and 4 copies of delivery receipt;
8. Signing/Releasing of Contract/ iii. Original Suppliers factory inspection report;
iv. Original and 4 copies of the Suppliers warranty certificate;
Purchase Orders (P.O.s)
v. Delivery Receipt (number and description of items received);
9. Notice to Proceed (Final vi. Certificate of Acceptance and Inspection Report;
Document issued by the procuring vii. 4 copies of the Invoice Receipt for property.
entity for the winning bidder to (The ff. requirements may be deleted, amended, or retained depending on its applicability)