Chapter 10

FISCAL
MANAGEMENT
 FISCAL MANAGEMENT
DEALS WITH GOAL SETTING,
DESIGNING A BUDGET THAT IS
TARGETED TO ACHIEVE THOSE
GOALS,
THE PROCESS OF BUDGET REVIEW
AND APPROVAL,
AND THE ACTUAL MANAGEMENT
OF THE PROGRAM
 IMPORTANCE AND FUNCTION
OF FISCAL MANAGEMENT
ENSURE THE WISE AND EFFICIENT
USE OF RESOURCES
PREVENT MISUSE AND WASTE
FOCUS ON ACHIEVING OBJECTIVES
ALLOCATE FUNDING TO NEEDS
ENGAGE ENTIRE STAFF IN PLANNING
GUARANTEE INTEGRITY & PURPOSE
 BUDGETING
FORMULATION OF A
FINANCIAL PLAN . . .
IN TERMS OF WORK TO BE
ACCOMPLISHED AND SERVICES
TO BE PERFORMED
BASED ON PROJECTED
EXPENDITURES AND ESTIMATED
INCOME TO BE GENERATED
 TYPES OF BUDGETS
SHORT TERM AND LONG TERM
CLASSIFIED IN VARIOUS WAYS:
ORGANIZATIONAL UNIT OR FUND
FUNCTION (E.G., TECHNOLOGY)
OPERATIONAL
EQUIPMENT AND SUPPLY
CAPITAL OUTLAY
HUMAN RESOURCE
 CRITERIA FOR
A SOUND BUDGET
CLEARLY PRESENTS FINANCIAL NEEDS
KEY PERSONS IN THE UNIT CONSULTED
IS A REALISTIC ESTIMATE OF INCOME
REFLECTS EQUITABLE ALLOCATIONS
FLEXIBILITY TO MEET EMERGENCIES
PREPARED WELL IN ADVANCE
REQUESTS ARE RALISTIC, NOT PADDED
MEETS ALL ESSENTIAL REQUIREMENTS
 THE PROCESS OF BUDGET
PREPARATION
PLANNING
COORDINATING
INTERPRETING
PRESENTING
APPROVING
ADMINISTERING
APPRAISING
 INVOLVEMENT OF
STAFF MEMBERS
MAINTAIN INVENTORY RECORDS
KEEP RECEIPTS OF EXPENDITURE
IDENTIFY UNADDRESSED NEEDS
GO OVER INITIAL BUDGET TO
ENSURE CORRECTNESS
ENGAGE IN DISCUSSIONS TO HELP
PRIORITIZE NEEDS
 BUDGET ORGANIZATION

CLEAR INTRODUCTORY MESSAGE

OVERALL GRAPHIC PROJECTION OF
ANTICIPATED INCOME & EXPENSES
DETAILED ESTIMATE OF RECEIPTS
AND ITEMIZED EXPENDITURES
SUPPORTING DOCUMENTATION IF
NEEDED TO CLARIFY ANY REQUESTS
REVENUE SOURCES FOR SPORT
AND PHYSICAL EDUCATION
STATE (STATE UNIVERSITIES)
LOCAL (PUBLIC SCHOOLS)
GATE RECEIPTS
CONCESSIONS
ACTIVITY FEES
BOOSTER CLUBS
FUNDRAISING
 PAY-TO-PLAY POLICIES
FEE ASSESSED TO PARTICIPANTS
SUPPLEMENTS SCHOOL REVENUES
PREVENTS ELIMINATING SPORTS
MORE FAIR TO NONPARTICIPANTS
FEES MUST FAIRLY ADDRESS SPORT
COSTS AND GENDER EQUITY
DISADVANTAGED STUDENTS NEED
ASSISTANCE OR EXEMPTION
 ZERO-BASED BUDGETING
INTRODUCED IN 1969 BY TEXAS
INSTRUMENTS COMPANY
REQUIRES JUSTIFICATION FOR EACH
EXPENDITURE IN THE BUDGET
EXPENDITURES ARE DETAILED AS
LINE ITEMS
PROMOTES MORE FAIR AND
EQUITABLE FUNDING
 STEPS IN THE PROCESS OF
ZERO BASED BUDGETING
IDENTIFY GOALS
GATHER DATA
PLAN PROGRAM TO MEET GOALS
IDENTIFY ALTERNATIVE WAYS TO
ACHIEVE GOALS
DO COST ANALYSIS OF ALTERNATIVES
MAKE DECISION AS TO FUNDING
 PPBES
STANDS FOR:
PLANNING -- PROGRAMMING --
BUDGETING -- EVALUATION --
SYSTEM
HOOVER COMMISSION (1949)
FORD MOTOR COMPANY (1950s)
DEPARTMENT OF DEFENSE (1960s)
 THE PPBES CYCLE
GOALS AND RESOURCE
OBJECTIVE REQUIREMENTS
STATEMENT OF ESTIMATE OF
NEEDS BENEFITS
EXPECTED OPERATING PLAN
SATISFACTION IMPLEMENTATION
CONSTRAINTS EVALUATION
IDENTIFY FEEDBACK
ALTERNATIVES ANALYSIS
 COST ANALYSIS

NEEDED TO EVALUATE PRESENT

OPERATIONS AND THE PROJECTIONS
IN FUTURE BUDGETS
LIMITED BY THE ACCOUNTING
SYSTEM AND SOFTWARE USED
VERY APPLICABLE TO BUDGETS OF
SCHOOLS, COLLEGES, AND
UNIVERSITIES
 BUSINESS MANAGERS AND
FINANCIAL OFFICERS IN
SCHOOLS AND COLLEGES
FUNCTION
OBJECTIVE OBTAIN GREATEST
EDUCATIONAL VALUE FROM
EACH DOLLAR SPENT
RESPONSIBILITES next slide
 RESPONSIBILITIES OF FINANCIAL
OFFICERS AND MANAGERS
BUDGET AND FINANCIAL PLANNING
PURCHASE & SUPPLY MANAGEMENT
PLANNING FACILITY EXPANSION,
RENOVATION, & CONSTRUCTION
HUMAN RESOURCE FINANCING
STAFF DEVELOPMENT
COMMUNITY RELATIONS
 RESPONSIBILITIES OF FINANCIAL
OFFICERS (continued)
TRANSPORTATION
FOOD SERVICES
ACCOUNTING AND REPORTING
DEBT SERVICE
INSURANCE
LEGAL MATTERS
GRANTS AND FINANCIAL AID
SYSTEMS ANALYSIS
FINANCIAL ACCOUNTABILITY

MANAGEMENT POLICIES FOR

FINANCIAL ACCOUNTABILITY
ACCOUNTING FOR RECEIPTS
AND EXPENDITURES
REASONS FOR FINANCIAL
ACCOUNTING