Time Management

Successful
Time
Management
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Time Management
There is an appointed time
for everything. And there is
a time for every event
under heaven--A time to
give birth and a time to die;
A time to plant and a time
to uproot what is planted.
Ecclesiastes 3:1-2

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Time Management Where does time go?
During an 80 year life span, it is estimated that
we spend:
7 years in the bathroom;
6 years eating;
5 years waiting in line;
4 years cleaning the house;
3 years in meetings;
2 years playing telephone tag
1 year searching for things;
8 months opening junk mail; and
6 months sitting at red lights

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Time Management Where does time go?
During an average day, it is estimated that we
will:
Spend half of it sleeping, eating, grooming, and
commuting;
Be interrupted seventy-three times;
Take an hours worth of work home;
Spend less than five minutes reading;
Talk with your spouse for four minutes;
Exercise less than three minutes; and
Play with your child for two minutes.

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Time Management How do I manage time?
Proper time management is more than keeping
a schedule.It is life management!
Your time management skills should always be
grounded in your:*
Values;
Mission Statement;
Roles; and
Goals

*General outline incorporates many of Steven Coveys ideas.

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Time Management How do I manage time?
Identify your governing values:
Values are the principles that govern your conduct;
Values are the attributes and qualities you most
want to be developed and exhibited on a daily basis
Examples of governing values:
Love Joy Gentleness
Honesty Teamwork Faithfulness
Integrity Patience Professionalism
Peace Service Responsibility
Kindness Goodness Self-control

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Time Management How do I manage time?
Explore your governing values:
Write a statement about how you will exhibit each
of your governing values on a daily basis.
A value statement might look similar to the
following:
I will exhibit love to my students by ensuring that I
listen to each student;
I will exhibit honesty to my employer by ensuring
that I work the number of hours required of me.
I will exhibit faithfulness to my family by ensuring
that I spend quality time with them each evening.

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Time Management How do I manage time?
Compose a mission statement for your life.
A mission statement contains:
A summary statement of your governing values (your
philosophy on life, if you will); and
An outline of the contributions you want to make during
your lifetime.
A mission statement might look similar to the
following:
I make a positive difference in the lives of the
students I teach by providing a listening ear, a
caring heart, and professional work while
maintaining a strong love and devotion to my
family.
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Time Management How do I manage time?
Identify your roles:
Your roles are your key relationships, areas of
responsibility, and areas of contribution.
Your roles are a natural outgrowth of your values.
Exploring your different roles enables you to see
that your life is made up of more than your job
Examples of roles:
Spouse Teacher Facilitator
Parent Counselor Role Model
Child Employee Care Giver
Friend Volunteer Church Member

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Time Management How do I manage time?
Identify your Goals.
Your goals are your dreams with deadlines
Your goals should be:
Specific
Measurable
Action-Oriented
Realistic
Timely
Your goals should be consistent with:
Your governing values
Your mission statement
Your life roles

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Time Management How do I manage time?
As your goals are the link between your
governing values and your prioritized daily
tasks, understanding your self will lead to
good time management. (i.e. Good time
management is as simple as good self
management!)
Establish where your time is going.
Track the use of your time to see where it is going.
Observe whether or not your time is prioritized
according to your goals.

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Time Management How do I manage time?
Calculate the amount of time you spend in the
following activities during an average day:
Sleeping;
Eating;
Personal grooming;
Commuting;
Work;
Additional education;
House cleaning;
Family time; and
Social and personal time

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Time Management How do I manage time?
There are some important techniques you can
use to help you manage your life.
Use a daily planner
Write down your governing values, mission statement,
roles, and goals so that they are always with you.
Set aside time to plan out your week.
Schedule your fixed time.
Work, classes, church, family time, and appointments.
Do these tasks help you meet your goals?
Schedule your flexible time
Eat, sleep, chores, study time (plan two hours of study
time per week for every hour per week you spend in class)
Do these tasks help you meet your goals?

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Time Management How do I manage time?
There are some important techniques you can
use to help you manage your life.
Use a daily planner
Assign priorities to the tasks designated in your flexible
time.
Assign priorities within the four quadrants: important and
urgent, important but not urgent, urgent but not important,
and not urgent and not important.
Use system such as A, B, and C to label them priorities
within quadrant
Know your most productive times of the day and schedule
your priority tasks at these times
Do your priorities enable you to meet your goals?

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Time Management How do I manage time?
URGENT NOT URGENT
AND BUT
IMPORTANT IMPORTANT

URGENT NOT URGENT

BUT AND
NOT IMPORTANT NOT IMPORTANT

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Time Management How do I manage time?
Quadrant I
Urgent And Important
Tasks created when we find ourselves rushed to make a
deadline or to accomplish a task.
Estimated that we spend 90% of our time here.
Some of these crises can be avoided if time is spent
addressing the task while it is still in a non-urgent mode,
or quadrant II.
Examples: a crying baby, cramming for tomorrow's
examination, finishing a report due today, dealing with
patient emergencies.

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Time Management How do I manage time?
Quadrant II
Not Urgent But Important
Acting on tasks in the second quadrant means focusing
on goal-oriented activities.
People tend to put quadrant II activities off until they
become more urgent, instead performing activities that
are less important and more urgent.
Put the items in quadrant II as first priorities and then fill
the rest of your schedule with activities from other
quadrants.
Examples: quality time with family, planning, improving
skills to increase productivity, preventative maintenance,
counseling, starting to study for the final examination on
the first day of class.

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Time Management How do I manage time?
Quadrant III
Urgent But Not Important
Tasks created by time deadlines but have little value.
Examples: a one day sale that ends today, interruptions while you
are planning or studying, priorities of a leader that do not contribute to
personal goals or the mission of the organization, some phone calls,
some meetings, some projects, and some popular activities, etc.

Quadrant IV
Not Urgent And Not Important
These are non-productive tasks that will not help you to reach your
goals and, therefore, time is lost that could be used on activities from
quadrants I or II priorities.
These activities are essentially time wasters.
Examples: worthless television shows, trivial pursuits, gossiping,
sleeping in, playing video games, and chatting on the phone

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Time Management How do I manage time?
Steven Covey:
Keep in mind that you are always saying "no" to
something. If it isn't to the apparent, urgent things
in your life, it is probably to the most fundamental,
highly important things. Even when the urgent is
good, the good can keep you from your best, keep
you from your unique contribution, if you let it.

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Time Management What does it look like?

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Time Management What does it look like?

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Time Management What does it look like?

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 What are Some Resources?
Time Management
The following web addresses offer different
types of planners and systems:
The Busy Woman at www.thebusywoman.com
FranklinCovey at www.franklincovey.com or their
online planner at www.franklinplanner.com
Day-Timer at www.daytimer.com
At-A-Glance at www.ataglance.com
Day Runner at www.dayrunner.com

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Time Management How do I manage LIFE?
Summing up your new life management
skills:
Consider your goals.
How will your goals best be accomplished?
Order your priorities according to your goals.
Inscribe your scheduling decisions in your planner.
Carry out the plan you have made.
Enjoy being in control of your time!

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Time Management References
Though the information in this presentation
does not come from any one source, there are
ideas proffered by others within this
presentation (Stephen Covey being primary) as
most time management systems teach many of
the same ideas. I simply tried to give you some
things to think about.

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