Letter Writing:

Business Letters

Mrs. Davis 5th Grade Language Arts Classes

Council Traditional School
Business Letters:
PURPOSE
To whom would you write a BUSINESS
letter?
your father?
a school board member?
your states governor?
your uncle?
your best friend?
a restaurant manager?
Business Letters:
PARTS
There are 6 parts of a business letter:
1) heading (YOUR contact info. & date),
2) business address,
3) greeting / salutation,
4) body,
5) closing, and
6) signature
Business Letters:
HEADING Format
The HEADING

HEADING Sample Heading:

goes at the 123 State Street

Mobile, AL 36695
upper, (251) 555-1234
left-hand (Skip 2 lines here!)

April 9, 2008
corner (Skip 2 lines here!)

of your
letter.
Business Letters:
BUSINESS ADDRESS Format
The
BUSINESS BUSINESS ADDRESS

ADDRESS Sample Business Address:

goes ABC Company

456 Town Street
BELOW Mobile, AL 36605
(Skip 2 lines here!)
the heading
of your
letter.
Business Letters:
GREETING Format
The
GREETING
GREETING
goes
The first word and all titles
BELOW in your greeting should be
capitalized,
the AND

business you should add a

colon (NOT a comma)
address. after the greeting!
(Skip 1 line AFTER the greeting!)
Business Letters:
BODY Format
The
BODY
is where you write
your message.
DO NOT BODY

indent paragraphs,
SKIP LINES
between them!
Business Letters:
CLOSING Format
The
CLOSING ONLY the FIRST word in
your closing should be
goes at the capitalized,

lower, left-hand AND

you should add a comma
corner after the closing!

of your letter,
CLOSING
2 lines below
your body.
Business Letters:
SIGNATURE Format
The
SIGNATURE
goes
2 lines below
your closing. It should be a
CURSIVE
signature, and
2 lines below
that should be your
SIGNATURE
printed name.
Business Letters:
SAMPLE Letter
123 Maple St.
Mobile, AL 36695
(251) 555-8755

May 9, 2008

Johnson Athletics
1522 Golden Blvd.
Trenton, NJ 45667

To whom it may concern:

I am writing to tell you how pleased I am with
my new Air Balance shoes. They are the most
comfortable and stylish shoes I own.
Do you plan to make them in black or any other
color?

Yours truly,

Jimmy Gates
Jimmy Gates
POP QUIZ TIME!
Identify
4

1
each 6
numbered
part of 5
the
business 3
letter! 2
POP QUIZ TIME!
Answers: 4

1. Business Address 1

2. Signature 6

3. Closing
4. Heading 5

5. Body
6. Greeting 3