CHENNAI METRO RAIL

PROJECT
TRACTION / SUBSTATIONS
AEP - 01
PRE ± BID MEETING
th
09 AUGUST 2010

Y
 

 

 CONTENTS
‡ PROJECT KEY DATA

‡ SCOPE OF THE CONTRACT

‡ RECEIVING SUB STATION (RSS)

‡ 33 kV AUXILIARY SUPPLY &

‡ AUXILIARY SUB STATION (ASS)

‡ SCADA

‡ TRACTION NETWORK

‡ OHE ARRANGEMENT

‡ INTERFACE MANAGEMENT

‡ BIDDING PROCESS

‡ LIST OF DOCUMENT TO BE SUBMITTED

‡ BIDDER QUERIES
Y
 

 

 PROJECT KEY DATA

THE PROJECT IS SPLIT INTO THREE (3) STAGES:

1. Stage 1 (37.2 tkm) consists of the elevated part (Koyambedu to St.

Thomas Mount) of the Corridor 2 and Koyambedu depot.

2. Stage 1a consists of Chennai Airport to Little Mount (Elevated part

of Corridor 1, 17 tkm) and transition works from Stage 1

3. Final stage consists remaining part in both corridors (Underground

parts, 49 tkm) and transition works from Stage 1 a

Y
 




 PROJECT KEY DATA

TRACK LENGTH IN KM
SECTION
CORRIDOR ± I CORRIDOR ±II TOTAL

UNDERGROUND 29 20 49

ELEVATED 17 23.5 40.5

DEPOT - 13.7 13.7

Y
 

 

 Elevated:

UG sections:
 

Y
 

Y 

 SCOPE OF THE CONTRACT

The Works to be executed under this Contract includes

‡ the design, manufacture and supply,

‡ the installation, testing and commissioning

‡ the technical maintenance support including training of personnel

for a complete, integrated Power Supply and Overhead

Equipment system for Corridor 1, Corridor 2 and Koyambedu Depot.

Y
 

 

 SCOPE OF THE CONTRACT
‡ 110 kV AC GIS Receiving Substations (3), related Auxiliary Main
Substations (3) & Traction Substations (3)

‡ 33 KV cable ring main network , 33 kV switchgear, DC supply for

the controls, 33kV/415V transformers (dry type), DG sets

‡ SCADA , control and monitoring of the complete 110kV, 33 kV and

25 kV power supply system, including the interfacing with other
project SCADA systems and its 

 




 




‡ all civil works for the RSS buildings and for the 25 kV AC traction
supply

‡ other equipments in the RSS such as Low Voltage distribution

system, UPS and DC system

Y
 

 

 SCOPE OF THE CONTRACT

‡ the quality and safety management

‡ the training to operation and maintenance of personnel for the

project

‡ the supply of spares, maintenance tools and operation &

maintenance manuals

‡ the interface management

‡ all the transitions works necessary for a staged operation

Y
 

 

Y
 

 

RSS LOCATION ± CHENNAI CENTRAL

Y
 




RSS LOCATION ± KOYAMBEDU DEPOT

Y
 

 

RSS LOCATION ± ALANDUR

Y
 

 

 RSS CIVIL WORKS

‡ Land Preparation

‡ Civil / Structural / Services / Finishes

‡ Access roads

‡ All building services : lighting and small power, fire detection,

fire fighting, water supply, sanitary & sewage, plumbing and
drainage works, etc «

Y
 




 RSS BUILDING ± SECTION PLAN

Y
 

 

 RSS BUILDING ± FLOOR PLAN

Y
 

Y 

 33 kV AUXILIARY SUPPLY: OPTION 1

Y
 

 

 33 kV AUXILIARY SUPPLY: OPTION 2

Y
 

 

 AUXILIARY SUB-STATION

‡ Auxiliary transformers of 33 kV/ 415 Volts Dry type transformers

‡ Chennai Central will have 3 nos of Auxiliary transformers.

‡ All other stations will have 2 nos of Auxiliary transformers at

each stations.

‡ MV Switchgear

‡ Diesel Generator set (415 Volts)

Y
 

 

 SCADA

The SCADA system shall comprise of the following:

‡ Dedicated Human Machine Interface (HMI) maintenance terminals

‡ Head-end servers and database

‡ Remote Terminal Units (RTU) / Programmable Logic Controllers

(PLC)

‡ Marshalling Cabinets

Y
 

 

 TRACTION NETWORK: SECTIONING SCHEME

Y
 




 TRACTION NETWORK

Traction network includes:

‡ Traction substation (TSS)

‡ Feeding post (FP)

‡ Sub sectioning post (SS)

‡ Sub sectioning and paralleling post (SSP)

‡ Overhead contact system (Flexible & Rigid)

Y
 

 

 OHE ARRANGEMENT

‡ Underground stations, cut & cover, tunnels: Rigid overhead contact

system (ROCS)

‡ Viaduct - Portals with drop arms & masts with base plate welded

‡ Depot - Portals with drop arms & masts with foundation

Y
 

 

 OHE ARRANGEMENT ON VIADUCT

Y
 




 OHE FOUNDATION IN DEPOT

Y
 

 

 Contractor will have to focus on:

‡ Minimizing power losses

‡ High quality OHE design to achieve good Panto-OHE contact

performance

Y
 

Y 

INTERFACE MANAGEMENT

Y
 

 

 INTERFACE SHEET ± EXAMPLE

Y
 

 

Y
 

 

Y
 

 

Y
 





INTERFACE MANAGEMENT
Contractor have to focus on
‡ Interface management scope as per interface sheets and
interface drawings.

‡ Being part of the interface management process with the other

contractors.

‡ Following the various interface requirements required in all

stages of work such as

‡ Design stage

‡ Supply & Installation stage

‡ Testing & Commissioning stage

‡ Maintenance stage

Y
 


 

 BIDDING PROCESS
BID DATES:

' LAST DATE FOR CLARIFICATIONS ± 10th SEPTEMBER 2010

' BID SUBMISSION DATE : 8th OCTOBER 2010 (up to 14:00 hrs)

' BID OPENING DATE: 8th OCTOBER 2010 (at 14:30 hrs)

' BID VALIDITY PERIOD: 150 DAYS

' COMPLETION OF THE FACILITIES: 1490 days (49 months)

' CONTRACT PERIOD: 2220 days ( 73 months) from the Effective Date (24 months from
the date of completion with respect to end of Defect Liability Period)

Y
 


 

 LIST OF DOCUMENTS TO BE SUBMITTED
S.NO. LIST OF DOCUMENTS / FORMS TO BE SUBMITTED

1 Form of Bid (Annexure-1 of ITB)

2 Bank Guarantee for Bid security (Attachment-1 of ITB / Annexure 2 of ITB)

3 Bid Documents ( Vol 1 to 8) : Original, plus one copy duly signed

4 Power of Attorney (Attachment-2)

5 Bidder's Eligibility and Qualifications (Attachment±3 of ITB)

6 Eligibility and Conformity of the Facilities (Attachment-4 of ITB):

6.a Technical & Performance characteristics of the Facilities - As per 9.3(d)(i) of ITB

List of full particulars of the facilities including available sources, spare part & special tools, etc. - As per
6.b
9.3(d)(ii) of ITB

6.c Technical Specification of the facilities - As per 9.3(d)(iii) of ITB

6.d Bidders Technical Submissions - As per 9.3(d)(iv) of ITB

6.e Other relevant technical requirements - As per 24.1(d) of BDS

Y
 




 LIST OF DOCUMENTS TO BE SUBMITTED
S.NO. LIST OF DOCUMENTS / FORMS TO BE SUBMITTED

7 Form of Contract Agreement (Annexure-3 of ITB):

7.a Price Adjustment (Appendix - 2 of Annexure-3 of ITB)

7.b Insurance Requirements (Appendix - 3 of Annexure-3 of ITB)

7.c Time Schedule (Appendix - 4 of Annexure-3 of ITB)

7.d List of Subcontractors proposed by the bidder (Attachment 5)

The bidder should submit as proof, a letter issued by the manufacturer or producer confirming that the
8
manufacturer or producer is supplying and/or installing plant and equipment - As per 9.3 ± (c) of BDS

The Bidders shall submit a list of items of supply or services that they propose to purchase as per 9.3(e) of
9
BDS

10 Statement of Minor Deviations (Annexure-10 of ITB)

11 Pricing Documents (As per Vol 7, and priced for Financial Evaluation Only)

12 Prequalification Criteria Undertaking (annexure 17 of ITB)

Y
 


 

 TECHNICAL EVALUATION

' Bidders have to fill all Technical Data Sheets of Appendix B of Volume 4.

When expected values are provided in Technical Data Sheets, the value shall be
confirmed by the bidder otherwise it will be treated as a deviation.

' Bidders have to provide a pre RAM plan in accordance with Clauses 4.2.1.1 and 4.2.1.2
of Section 4 ,Volume 4. The pre RAM plan shall demonstrate the proposed facilities
have ability to meet the RAM requirements specified .

' Bidders have to provide details of rigid overhead catenary system as per clause ITB
24.1 (d) of BDS.

' The above information is to be included in Attachment 4 of ITB Clause 9.3

' Minor deviations shall be listed in Attachment 6 to the Bid as per the form contained in
Annexure 10 of ITB.

Y
 


Y 

 BIDDER QUERIES: Volume 1
Queries

ABB Limited is a large company of a repute and also Capable of carrying out large projects with it's own resources and credit limits with
Indian banks. Also, as you are well aware, ABB Limited is a Market leader for Metro Rail Project business in India having executed majority
of Delhi Metro Rail Projects and are also carrying out Metro Rail Projects in Bangalore and in Mumbai. In view of these reasons, the
requirement of parent company guarantee & parent company undertaking may please be waived for ABB Limited. Pease confirm.

As per RBI Guidelines, banks are issuing Bank Guarantees with the following additional clauses
1) Notwithstanding anything contained hereinabove Our liability under this guarantee is restricted to Rs. ________(Rupees _________Only)
2) This Bank Guarantee shall be valid up to _______.
3) We are liable to pay the Guarantee amount or any part of thereof under this Bank Guarantee only upon the Employer serves upon us a
written claim or demand on or beforethe date of expiry of the guarantee i.e. on or before _________.
We request you to consider the above and amend the formats accordingly.

Y
 


 

 BIDDER QUERIES: Volume 1
Queries

Please increase the amount of advance payment to 20% as 5% will result in a severely negative cash flow for the Contractor..

Please confirm that 5% retention money withheld from each interim payment can be replaced by an equivalent bond.
Alternatively, please consider to release 50% of retention money upon Operational Acceptance of Stage 1 and the remaining 50% upon
Operational Acceptance of Stage 2 (as the Performance Security shall be valid until the end of the Defects Liability Period anyway).

Please confirm that the provisions of Clause 7 do not apply as the payments shall be released to the Contractor by the Employer (see inter
alia Clause 2.1).

Please specify the Employer's scope of works and supply in more detail.

Please confirm that the bank guarantee can be reduced gradually in proportion to the amount of advance payment deducted from interim
payments made by the Employer to the Contractor.

Please replace the term "Works" with "Facilities" throughout the document. Same applies for the other parts of Bidding Documents.

Please confirm that the information to be provided by the Contractor will be solely used for the purposes of the project, i.e. for operating and
maintaining the Facilities.

Please delete the requirement for such warranty as the Contractor will not find suitable sub-contractors who agree to such agrrements.

Please confirm that Annexure 14 does not apply in case the parent company takes part in the bidding consortium.

Please confirm that Annexure 15 does not apply in case the parent company takes part in the bidding consortium.

Please confirm that Annexure 16 is not applicable as the ITB do not specify any requirements for such guarantee.

Y
 


 

 BIDDER QUERIES: Volume 2
Queries

Patent indemnity obligations cannot be extended to claims on account of the sale of the products produced by the Facilities in any country,
as the Contractor cannot be liable for patent infringement of products produced in the Facility. Hence the same is to be deleted.
Indemnity for patent infringement will not be provided to the Employer in the following cases:
a) Modifications to the product/ equipment made in accordance with specifications/ modifications required by the Employer
b) Designs/ documentation provided by the Employer
c) Use of the product/equipment supplied by us, in contravention of our instructions for use.

The exclusion of the obligation of the Contractor to repair or replace defective Equipment from the overall liability cap to be removed.

Since tender provides for High Sea Sale transactions, Please confirm that the project registration with customs would be done by CMRCL
for all imports for the projects and the contractor obligations will be restricted only to facilitate the clearnce of the customs.

We request you to specify the notice period in cases of termination for convenience.

The sales tax authority of Tamil Nadu is in the process of assesment for the year 2005-06 recently and hence we will not be in a postion
to produce the clearance certificate due to non completion of assesment by the authorities. However, we can submit copy of VAT
Registration certificate and latest monthly returns to ensure that we are registered and making regular VAT payment in state of Tamil Nadu.
Please arrange to modify the clause suitably.

As per the provsiion of Tamil Nadu VAT Act , interstate Own manufactured items & imported supplies are outside the purview of the works
contract in Tamil Nadu. Hence, no TN VAT will be payable for these trasanctions. Please confirm that no Works Contract TDS will be
deducted on the above transactions.

For local supplies ,if contractor submits non deduction certificate from their assessing authorities , WCT should not be deducted. please
confirm .

Y
 


 

 BIDDER QUERIES: Volume 2
Queries

Since the project is Metro rail project and under the provision of service tax 69 , services / labour portion of Railway project is
outside the ambit of service tax. Please confirm whether service tax is applicable for this project .

We request you to consider the following as Defects Laibility period.

For Stage 1 : the Defect Liability Period shall be twenty four (24) months from the date of Completion of the Facilities or Thirty (30) months
from the date of despatch of last consignment for the Stage 1, whichever occurs earlier.
For Stage 2 : the Defect Liability Period shall be twenty four (24) months from the date of Completion of the Facilities or Thirty (30) months
from the date of despatch of last consignment for the Stage 1,whichever occurs earlier.

Events mentioned in sub clauses ii, iii, iv, vi, vii, viii and ix are events beyond control of contractors and hence right of extension of time is
needed. We request you to delete the above sub clauses.

Suspension of work for reasons not solely attributable to the Contractor should entitle the Contractor to costs incurred. We request you to
delet this clause.

While payment of exgratia is acceptable,Providing employment to the dependent of the deceased is not acceptable. We request you to
delete this requirement.

We are not responsible for registration or payment of cess under BOCW Act'1996 and Welfare Cess Rules'1998. You are requested to
confirm that you shall not deduct any amount during the execution towards BOCW & Welfare cess.

Employerµs failure to provide possession of or access to the Site or other areas failure to obtain any governmental permit necessary for the
execution and/or completion of the Facilities is excluded from the grounds for which contractor has a right of suspension.
Contractor should have a right to suspend the work on these grounds as well and hence we request you to amend the clause suitably.

An express disclaimer is to be provided regarding equipment supplied, disclaiming all implied warranties including warranties of
merchantability and fitness for purpose.
We request you to incorporate the following additional clause as part of Special Conditions of contract
"Except as expresly provided under the contract, the Contractor disclaims all implied warranties including warranties for merchantability and
fitness for purpose".

Y
 


 

 BIDDER QUERIES: Volume 2
Queries

Please confirm that the Contractor is responsible for obtaining permits, approvals and/or licenses required for the Contractor's scope
of works only.

Please confirm that the Employer is obliged to provide access to the site as specified in Clause 10.2 irrespective of the provisions of
Appendix 6 of the Form of Contract.

Please confirm that all permits, approvals and/or licenses to be applied for in the name of the Employer will be applied for by the
Employer regardless of the provisions of Appendix 6 to the Form of Contract.

Please add: "The Contractor's performance obligations are subject to the proviso that the fulfillment is not prevented by any
impediments arising out of national and international foreign trade and customs requirements or any embargos or other sanctions."

Please confirm that dispute resolution as per GCC Clause 6 can be a recourse in case of disagreement between the Employer's
Representative and the Contractor.

Please confirm that the Employer will provide operating and maintenance personnel for pre-commissioning as specified in GCC
Clause 24.1 irrespective of the provisions of Appendix 6 of the Form of Contract.

It is understood that the Employer's Representative may only withhold the Completion Certificate for reason of major defects that
adversely affect the functionality of the Facilities. Minor defects not adversely affecting the functionality of the Facilities may not
serve as grounds for the refusal to issue the said certificate. Please confirm.

Please confirm that the information to be provided by the Contractor will be solely used for the purposes of the project, i.e. for
operating and maintaining the Facilities.

Please confirm that the information to be provided by the Contractor will be solely used for the purposes of the project, i.e. for
operating and maintaining the Facilities.

Please change
i) Arbitration rules according to the rules of the International Chamber of Commerce (ICC)

Please confirm that price for spare parts for a period of 8 years upon expiry of DLP shall not be included in the Lump Sum Price.

Y
 




 BIDDER QUERIES: Volume 2
Queries

"Those parts of the Works subject to Key Dates shall be completed to a state whereby any Interfacing Contractor can immediately
commence his works without the need to make any change, addition or modification to the Contractorµs Works."
Pease confirm that this provision applies subject to the Contractor having implemented the Facilities in accordance with the Contract
as the Contractor cannot reasonably be expected to implement interface requirements beyond his contractual obligations.

Please clarify that all taxes and duties shall be paid by the Contractor and shall be included in the Lump Sum Price.

Please confirm that dispute resolution as per GCC Clause 6 can be a recourse in case of disagreement between the Employer's
Representative and the Contractor.

Please define the term "Operational Commissioning" or replace it with "Commissioning".

Please confirm that Liquidated Damages paid on individual Key Dates will be returned if the Contractor meets the final Key Date.

Please delete "if such suspension is necessary for the proper execution of the Works". Otherwise, please clearly specify the events
referred to by this phrase.

Please confirm that this requirement applies in case of death or total incapacitation of Contractor's staff only.

Please confirm that any and all road works are the scope of other contractors.

Please confirm that 5% retention money withheld from each interim payment can be replaced by an equivalent bond.
Alternatively, please consider to release 50% of retention money upon Operational Acceptance of Stage 1 and the remaining 50%
upon Operational Acceptance of Stage 2 (as the Performance Security shall be valid until the end of the Defects Liability Period
anyway).

Y
 

 

 BIDDER QUERIES: Volume 3

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 BIDDER QUERIES: Volume 7
Queries

We understand that Govt. of India has issued customs notification no 07/2007 dt 22/1/2007 read with notification no 42/96 dt 23/7/1996 serial no
36 as per Customs Tariff Act 1975 for all Metro projects. As per this notification, all imports are eligible for a basic customs duty of 5%. Kindly
confirm that these notification and concessional customs duty rate of 5% is applicable to Chennai Metro Rail Project also.

As per tender conditions, this project is eligible for "Deemed Export" benefits and also this tender is being called under ICB and funded by JICA,
please confirm whether Project Authority Certificates will be issued to enable us to get the claim of deemed exports benefits under Foreign
Trade Policy.

Please confirm whether all taxes and duties such as CST, VAT, ED, Import duties (CVD+Customs Cess+SAD ) will be considered for evaluation
purpose.

We request to allow contractors to submit their price breakups for each cost centres as per the actual calculations and we request you no to limit
with apportionments.

Since the price break up in the tender is on milestone basis and the milestone includes supply, installation and testing at site, the invoicing for
milestones can be done only after completion of testing at site. The time lag between supply and successful tetsing at site would be too long for
getting the payments and this could adversley affect the project cash flow in turn the projectprogress. Hence, we request you to accept a break
up of cost centres based on supply separately and installation & testing separately. We shall submit these price breakups for each cost centre
along with our lumpsum price at the tendering stage itself. Please confirm.

Y
 

Y 

 THANK YOU

Please don¶t forget to leave authorized

representative¶s name, Phone, fax and e-mail

Y
 

Y