Académique Documents
Professionnel Documents
Culture Documents
Presented by:
John Rakos, MSc, PMP
President, John J. Rakos &
Associates Consultants Ltd.
John J. Rakos is available to teach or
consult in any topic presented in this
seminar.
Module 1 - Introduction 1
INTRODUCTION
Reference sources
Module 1 - Introduction 2
INTRODUCTION
Module 1 - Introduction 3
INTRODUCTION
Module 1 - Introduction 4
INTRODUCTION
PMP Certification
Internationally accepted accreditation
Get certification
3 (5 without degree) years experience
35 hours training
4 hour, 200 questions, multiple choice exam!
Have to be re-certified every 3 years
60 PDUs
Attending a conference
Attending course
PMI membership
Publications
PM work
Module 1 - Introduction 5
INTRODUCTION
What is a Project?
A project is a temporary endeavor undertaken to create a
unique product or service
- A Guide to the Project Management Body of Knowledge
(PMBOK), Project Management Institute, 2003
One time
Limited funds/time
Specific resources utilized
Performed by people - Single or multi-person
team
Planned, controlled
Specific Deliverables
Module 1 - Introduction 6
INTRODUCTION
The Triple Constraint of Projects
On Time, Budget, Quality = Required Scope
Time
Cost Quality
Integration
Trade Offs
Module 1 - Introduction 7
INTRODUCTION
5% 15%
Module 1 - Introduction 8
Project Planning
Module 1 - Introduction 9
Project Planning: set expectations of Stakeholders
Stakeholders
Contractors Project Sponsor Users
Project Leader
Project
Manager
Procure- IM/
Finance Systems Sales Maintenance
ment Support IT
Engineering
Module 1 - Introduction 10
Project Planning: Time and Cost Estimate
Iterative
Accuracy
Estimates become more accurate
Initiation Planning Execution Closing
+25% +15
+10
0
-50
-25
-75%
Preliminary Plan Proposal Plan Final Plan Revised Plan
Module 1 - Introduction 11
Project Management
Module 2:
Scope Management
Module 1 - Introduction 12
Project Scope Planning
Scope Management
Module 1 - Introduction 13
Work Breakdown Structure - Formats
0.
Title
1. 2. 3.
Major Phase 1 Major Phase 2 Major Phase 3
Module 1 - Introduction 14
Work Breakdown Structure - Formats
2. Outline Method
0. TITLE
1. MAJOR PHASE 1
1.1 S1 OF PHASE1
1.2 S2 OF PHASE1
1.3 S3 OF PHASE1
2. MAJOR PHASE 2
...
etc.
Module 1 - Introduction 15
WBS - Typical Tasks
Module 1 - Introduction 17
Work Breakdown Structure
Module 1 - Introduction 18
Project Management
Module 3:
Project Time Planning
Module 1 - Introduction 19
Project Time Planning
1. Professional Judgment
Expert picks a number (out of the air!)
Requires an expert
Requires experience
Good memory
May ignore people
VERY RELIABLE FOR THEMSELVES
Module 1 - Introduction 20
Project Time Planning
3. Formula
3.1 Variables
Determine major variable factors (task, person)
Using measurement determine formula of factors
Interview and plug into formula
Module 1 - Introduction 21
Project Time Planning
IN REALITY,____________ BEST.
Module 1 - Introduction 22
Estimating use of History
Ratios for Systems project
Module 1 - Introduction 23
Scheduling
Module 1 - Introduction 24
Scheduling: Requires Duration and Precedents
Module 1 - Introduction 25
Scheduling
B
A
3d
7d
1 C D
3 6
10d 5d
E
G
4d 3d
F
4 5
6d
Module 1 - Introduction 26
Scheduling - Gantt Chart
Gantt shows:
Critical Path
Non Critical Path(s)
Early Start/Finish
Late Start/Finish
Slack
Module 1 - Introduction 27
Scheduling - Gantt Chart
Module 1 - Introduction 28
Scheduling - Gantt Chart
Gantt (Schedule) Drives
1. Milestones
Clear, concrete, binary events implying progress
For example: Review (with approval), Sign off of a
deliverable, Funds approved
Shown as 0 length task
Module 1 - Introduction 29
Scheduling - Gantt Chart
Training
Meetings
Reviews
Reports
Site preparation
Delivery dates (date to order) for external items
Payment
Module 1 - Introduction 30
Project Management
Module 4:
Resource Assignment
and Cost Planning
Module 1 - Introduction 31
Assigning Resources
Availability
Skills
More experienced people
Less experienced people
Desire
Similar tasks to one person to use learning curve
Assign critical tasks to most reliable people
Tasks that need interaction or are similar
Same person
Two who communicate
Personality and team communication does matter
and again, Availability
Module 1 - Introduction 32
Resource Loading and Optimizing
Module 1 - Introduction 33
Resource leveling - possible rescheduling
Module 1 - Introduction 34
Cost Estimating
38 Fi na l Pl an C1 4 $0 .0 0 $8 ,0 00.0 0 $0 .0 0
39 TB Su bmi ssi on $0 .0 0 $0 .0 0 $0 .0 0
40 EP A $0 .0 0 $0 .0 0 $4 0,000 .00
44 PDR $0 .0 0 $0 .0 0 $0 .0 0
48 Co de CS C A S3 1 $0 .0 0 $6 ,0 00.0 0 $0 .0 0
49 Co de CS C B S3 1 $0 .0 0 $8 ,0 00.0 0 $0 .0 0
Module 1 - Introduction 36
Cost Ramp-Up
Use Software to report cash flow
1997 1998
Q3 Q4 Q1 Q2 Q3 Q4 Q1
$400,000.00
$300,000.00
$200,000.00
$100,000.00
Cumulative Cost: $53,920.00 $127,160.00 $274,360.00 $331,440.00 $349,920.00 $368,400.00 $376,500.00 $376,500.00
CPM Total:
Module 1 - Introduction 37
Cost - Sanity checks
Cost Estimate Error Range same as Time Estimate
+75%
25
10
0
-8
-25% -10
Module 5:
Risk Management
Module 1 - Introduction 39
Risk Management
Module 1 - Introduction 40
Four Steps of Risk Management
1. Identification
Anticipate the risk
List the risks, event triggers, symptoms
2. Analysis
Evaluate probability, impact
Qualitative vs Quantitative
3. Risk Response
Strategy Development to mitigate the risk:
Eliminate the risk or reduce impact
Contingency planning
4. Risk Control
Monitor
Update lists, strategies
Action the contingency plan
Fight the fires
Which is most important??
Module 1 - Introduction 41
Step 1: Risk Identification
Anticipate the Risk
Risk Checklist at Preliminary Planning Time (Risk Taxonomy)
Module 1 - Introduction 42
Step 1: Risk Identification
Module 1 - Introduction 43
Step 1: Risk Identification: Inputs
CORPORATE
POLICY
AND CULTURE
POLITICAL
PROJECT/ REGULATORY
CORPORATE PM AND LEGAL
PROGRAMS
Probability Criteria:
Module 1 - Introduction 45
Step 2: Risk Analysis
Impact Criteria:
Quality
Determine a combined impact level based on which constraint is most affected.
Module 1 - Introduction 46
Step 2: Risk Analysis
Draw a Risk Table to Summarize
Wonderful Management Tool/Report
Prob.
Low Medium High
Impact
3. Lack of skilled staff, 2. Time estimate and 1. Lack of commitment.
organization slow to hire funds inadequate for the Headquarters may have to
High adequate staff; may scope of this project; assume more responsibility;
will result in project delay,
delay implementation. may be late and over
cost overruns.
budget.
6. Cannot get office space 5. Expecting major scope 4. Not enough time spent
for staff; may cause changes from clients; planning, lack of
communication problems, may cause delay and understanding of problem;
Medium delaying the execution cost escalation. may take longer/
phase. cost more than anticipated.
Low
Module 1 - Introduction 47
Step 3: Risk Response
Strategy Development:
Reduce the Probability and/or Impact of the Risk
Risk Mitigation: Reducing the probability and/or impact
Take immediate action. Can be risk avoidance (if
eliminated) or risk reduction (still there, but probability
or impact is reduced).
Contingency Plans
Take action only when the risk is imminent or has
occurred
Or Acceptance (do nothing), depends on Risk Tolerance
Module 1 - Introduction 48
Risk as a Monetary Value
Module 1 - Introduction 49
Project Management
Module 6:
Scope/ Time/ Cost Control
Module 1 - Introduction 50
Project Control Scope Control
Module 1 - Introduction 51
Project Control Schedule and Cost
Module 1 - Introduction 52
Project Control Reporting Schedule using a Tracking Gantt
Module 1 - Introduction 53
Project Control Cost Control/Reporting
Module 1 - Introduction 54
Project Management
Module 7:
Conclusions
Module 1 - Introduction 55
Resources Available
Module 1 - Introduction 56
Resources Available
To help you Manage your Projects
Training & Learning
Internet
PMI.org
Many sites: search on Project Management
NASA
Software Engineering Institute
Software Productivity Center
DOD/Pentagon
Project Management Software (WBS, Schedule, Cost, Resource usage,
Multiple project roll-up, Internet reporting,...)
Microsoft Project
Primavera
Open source: OpenProj
Module 1 - Introduction 57
Final Details
Ask yourself: