Six Sigma

Project Report Presentation

Project Number: 01

Project Name: To reduce the TAT for ISI for a file from 1.30
Hours to 50 Minutes to increase the Per day
production from 6 files to 8 files by January
2017.

Project Team Leader: Harish Kumar J

Six Sigma Roadmap
Define

Measure

Analyze

Improve

Control
Problem and Goal

Problem Statement:

For the past 6 months we were able to delivery around 175 to 180 output file
in a week. The current TAT for a file is at 1.30 hours. With the current TAT,
achieving the target requires additional manpower with in turn affects the
revenue. The reduction in the TAT will increase revenue, reduce cost and
increase customer satisfaction.
y = f(x) - y is the TAT and the x are causes for the delay or the higher TAT.

Goals/Objective(s):

1. To reduction in the TAT by 40% and increase the delivery count by 50%.

2. Reduction of resources from 8 to 6 by the end of Jan-2017.

Project Scope

In Scope:
Process Start Point Updates in the MCA website.
Process Stop Point Delivery of the final Output.

Items Out of Scope:

Quality Check is not included into the productivity
Dependency on the source for input availability
Project Team Membership

Project Champion:
Babu/PGS/Pradeep

Project Team Leader:

Harish Kumar

Project Core Team Members:

Krishna Kumar
Anitha

Priyanka

Maqbool Basha
Project Plan- Milestones and Timing

Name of Phase Target Completion Actual Completion

Date Date
Define Phase 04th Nov 2016 04th Nov 2016
Measure Phase 25th Dec 2016
Analyze Phase 1st Feb 2017
Improve Phase 15th Feb 2017
Control Phase 15th Mar 2017
Project Closing 31st Mar 2017
Voice of Customer to CTQ Analysis

Customer Voice of the Customer CTQ(the Y)

ISI Frenquently Check for financial updates TAT

ISI Consistent weekly delivery count TAT

ISI Error-free financials Quality

High Level Process Map
(SIPOC)

Supplier Input Process Output Customer

Financial ISI (EMIS)
report in
excel
Six Sigma Roadmap
Define

Measure

Analyze

Improve

Control

Project Report Template 9 .PPT

Project Y (or Ys) in Y=f(x)
TAT Time taken by a user to complete one financial.
Detailed Process Map
Plan for Data Collection
What to Measure
Productivity Target
Productivity Achieved
Time taken

Data Collection Template

Graphical Analyses
Potential Xs
X1: Type of input financials

X2: User Skills

X3: Higher non productivity hours

X4:

X5:

Xn:
Cause-Effect Diagram(s)
Six Sigma Roadmap
Define

Measure

Analyze

Improve

Control

Project Report Template 17 .PPT

Potential XsTheories To Be Tested
X1: Analyzing the variation between the TAT for different
input types

X2: Analyzing the variation between users

X3: Analyzing to reduce the non productive hours

X4:

X5:

Xn:
Data Collection Plan for Analyze Phase

Project Report Template 19 .PPT

 Example: for Each Test of
Theory:

H :Theories
H:
o

Analysis:

Statistical Conclusion:
Practical Conclusion:

Project Report Template 20 .PPT

Test of Theories X1

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Test of Theories X2

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Test of Theories X3

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Test of Theories X4

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Test of Theories Xn

Project Report Template 25 .PPT

Summary of Testing Results

X1:

X2:

X3:

X4:

X5:

Xn:

Project Report Template 26 .PPT

Vital Few Xs

Y=f(X1,Xn)

Vital Few Xs are:

Project Report Template 27 .PPT

Six Sigma Roadmap
Define

Measure

Analyze

Improve

Control

Project Report Template 28 .PPT

Improvement Strategies for Proven Xs

Proven Xs (Causes): Strategies:

Project Report Template 29 .PPT

Descriptions of Possible Solutions (Pros and
Cons)
Include descriptions of possible solutions, and the pros and cons of each here:

Possible Solution: Strengths (Pros): Weaknesses (Cons):

Project Report Template 30 .PPT

Evaluation Using Pugh
Concept Selection Matrix

Project Report Template 31 .PPT

Insert your completed Pugh Selection Matrix here.
Evaluation using Criteria-Based Selection Matrix

Project Report Template 32 .PPT

Insert your completed Criteria-based Selection Matrix here.
Pay-off Matrix of Selected
Solutions

Project Report Template 33 .PPT

Selected Solutions

Project Report Template 34 .PPT

Pilot/DOE (as applicable)

Project Report Template 35 .PPT

Updated Process Map(s)

Project Report Template 36 .PPT

Updated Process FMEA

Project Report Template 37 .PPT

Implementation Plan

Project Report Template 38 .PPT

Statistical Proof of
Improvements

Project Report Template 39 .PPT

Six Sigma Roadmap
Define

Measure

Analyze

Improve

Control

Project Report Template 40 .PPT

Control Plan

Project Report Template 41 .PPT

Insert your completed Process Control Plan here.
Procedures/Policies

List and examples of new or revised:

Project Report Template 42 .PPT

Communication Plan

Project Report Template 43 .PPT

Training Plans

Project Report Template 44 .PPT

Control Charts

Project Report Template 45 .PPT

Updated Process Capability

Project Report Template 46 .PPT

Project Results

Project Baseline: Project Target: Project Actual:

COPQ= COPQ= COPQ=

Metric= Metric= Metric=

DPMO= DPMO= DPMO=

Sigma Sigma Sigma

Level= Level= Level=

Project Report Template 47 .PPT

Lessons Learned

Project Report Template 48 .PPT