Data reporting formats

Raman Sethi
 Data collection and reporting

Data collected from existing reporting network

of AFP & Measles surveillance

Existing reporting formats based Measles and

other VPDs surveillance

Data reporting frequency, reporting day and

sending & receiving responsibilities remain same
 Data sources for VPD surveillance

Passive surveillance of VPD cases

Quality of passive surveillance

Laboratory supported case investigation

Active surveillance of VPD cases

Formats for Passive Surveillance
 Reporting a case from health facility

Format: VPD-H002

Reported by: Nodal person of health

facility

Reported to: District Immunization

Officer (DIO)

Reporting frequency: Weekly

Reporting day: Monday

 Reporting a case from health facility

Format: VPD-H002

View 1
Reported by: Nodal person of health
facility

Reported to: District Immunization

Officer (DIO)

Reporting frequency: Weekly

Reporting day: Monday View 2

Reporting a case from health facility
VPD-H002 format view 1

New fields in format

Reporting a case from health facility
VPD-H002 format view 2

Include cases of Diphtheria, Pertussis

& Neonatal Tetanus in the list

New field for specifying

type of VPD case
 Case count compilation at district

Format: VPD-D001

Reported by: DIO

Reported to: State EPI Officer

(SEPIO)

Reporting frequency: Weekly

Reporting day: Tuesday

 Case count compilation at district

Format: VPD-D001

Reported by: DIO

View 1
Reported to: State EPI Officer
(SEPIO)

View 2
Reporting frequency: Weekly

Reporting day: Tuesday

Case count compilation at district
VPD-D001 format view 1

New table for listing EPID numbers of MR and other VPD cases
Case count compilation at district
VPD-D001 format view 2

No change in view 2

Used for identifying

Measles/ Rubella
outbreaks
 Case count compilation at state

Format: VPD-S001

Reported by: SEPIO

Reported to: Government of India

(GoI) / WHO India

Reporting frequency: Weekly

Reporting day: Wednesday

 Case count compilation at state

Format: VPD-S001

Reported by: SEPIO

View 1
Reported to: Government of India
(GoI) / WHO India

View 2
Reporting frequency: Weekly

Reporting day: Wednesday

Case count compilation at state
VPD-S001 format view 1

New table for listing EPID numbers of MR and other VPD cases
Case count compilation at state
VPD-S001 format view 2

No change in view 2

Used for identifying Measles/

Rubella outbreaks
Summary of VPD case reporting chain

India HQ

Wednesday
S001

Tuesday
D001
Monday
H002
Format for surveillance quality
tracking
 Timeliness tracking of weekly hospital reports
from reporting network

Format: VPD-D002

Reported by: DIO

Reported to: SEPIO

Reporting frequency: Quarterly

 Timeliness tracking of weekly hospital reports
from reporting network

Format: VPD-D002

Reported by: DIO

Full view
Reported to: SEPIO

Reporting frequency: Quarterly

Timeliness tracking of weekly hospital reports
from reporting network full view
Timeliness tracking of weekly hospital reports
from reporting network full view

No change in existing format

No need to prepare separate

reports for AFP, MR and other
VPDs.
Formats for laboratory supported
case & outbreak investigation
 Format for investigation of a VPD case

Format: Case
Investigation Form (CIF)
for other VPDs

Different from the CIF for

AFP surveillance
 Format for referring collected specimen of case
to the laboratory

Format: VPD-LRF

Different from the LRF for

AFP surveillance and
MLRF for Measles
surveillance
 Format for referring collected specimen of case
to the laboratory

Format: VPD-LRF

View 1
Different from the LRF for
AFP surveillance and
MLRF for Measles
surveillance

View 2
Format for referring collected specimen of case
to the laboratory view 1
Format for referring collected specimen of case
to the laboratory view 2
 Format for investigation of
a Measles/ Rubella case

Format: Case
Investigation Form (CIF)
for Measles/ Rubella

Different from the CIF for

AFP & other VPD
surveillance
 VPD-MLRF: Laboratory Request Form

Measles/ Rubella,
MOB Laboratory
Request Form

Must accompany all

the samples sent to
laboratory
 VPD-MLRF: Laboratory Request Form
MRINDTSMBR17001

RAJU 1 2 M 15/01/2017 01/01/2017 20/01/2017

Identification and investigation of
Measles/ Rubella outbreaks
Measles-Rubella surveillance algorithm
Measles-Rubella outbreak data management
 Identification and flagging
Measles/Rubella outbreak

CHB_BHATTIYAT 7 0 Y MOBINDHPCHP17002

CHB_BHARMOUR 4 1 Y MOBINDHPCHP17003

CHB_MAHLA 1 0 N 1
CHB_PUKHRI 8 0 N 4 MOBINDHPCHP17001

KANGRA KGR_INDORA 7 1 Y 30/07/2017

HAMIIRPUR HMR_BADSAR 1 0 N No contacts available

Measles-Rubella outbreak data management
 VPD-OB004: Format for outbreak summary

Measles outbreak
investigation summary

To summarize the
View 1
information and result of
the outbreak
Desk review and Preliminary research
Measles/Rubella outbreak
 VPD-OB003: Format for outbreak investigation

Measles outbreak
investigation format

For line-listing of
cases found in house
View 1
to house search
during outbreak
investigation
 Line listing of cases found in house to house search
during Measles/Rubella outbreak investigation

01/10/2017
001

002

003

01/10/2017
004

005
 VPD-OB004: Format for outbreak summary

Measles outbreak
investigation summary

To summarize the
information and result of
the outbreak

View 2
 27/07/2016
Compilation27/07/2016
of outbreak summary
31/07/2016
1 2
1 6,350
22 1
04/07/2016 29/07/2016

002 B 5 Yrs F Unknown 01/08/2016 02/08/2016 03/08/2016 Measles 07/08/2016

004 B 2 Yrs M Unknown 01/08/2016 02/08/2016 03/08/2016 Measles 07/08/2016

008 B 4 Yrs M Unknown 01/08/2016 02/08/2016 03/08/2016 Negative 07/08/2016

017 B 1 Yr F Unknown 01/08/2016 02/08/2016 03/08/2016 Measles 07/08/2016

018 B 3 Yrs F Unknown 01/08/2016 02/08/2016 03/08/2016 Negative 07/08/2016
 VPD-MLRF: Laboratory Request Form

Measles/ Rubella,
MOB Laboratory
Request Form

Must accompany all

the samples sent to
laboratory
 Listing all the samples in MLRFMOBINDTSKMM17001

MANISH 002 1 2 M 15/01/2017 01/01/2017 20/01/2017

SAROJ 004 2 3 F 16/01/2017 05/01/2017 20/01/2017

SATISH 008 1 7 M 15/01/2017 01/11/2016 20/01/2017

RAHUL 017 2 2 M 10/01/2017 01/01/2017 20/01/2017

AMAN 018 specimen

Each 1 label
2 M must include:
11/01/2017 1). Outbreak
07/01/2017 20/01/2017

AMAR ID / MR Epid Number

020 1 2 M2). Case01/01/2017
18/01/2017 Number 3).
20/01/2017

Specimen Type (B = Blood, T = Throat Swab, U =

Urine)

Case number should exactly match with case

number in VPDOB003 line-list format and
specimen label
Formats for Active Surveillance
Format for Active Case Search (ACS)
in the community
Format for Active Case Search (ACS)
in the community

1
Ram
Singh
H
5
1
 Format for Active Case Search (ACS)
in the community

1
Ram
Singh
H
5
1

1 1 Shyamlal Singh, Tila bagh 1234567 1 3

 Format for Active Case Search (ACS)
in the community

1 2
Ram Dina
Singh Nath
H H
5 4
1 0

1 1 Shyamlal Singh, Tila bagh 1234567 1 3

 Format for Active Case Search (ACS)
in the community

1 2 3
Ram Dina Sunil
Singh Nath Kumar
H H H
5 4 6
1 0 0

1 1 Shyamlal Singh, Tila bagh 1234567 1 3

 Format for Active Case Search (ACS)
in the community

1 2 3 4
Ram Dina Sunil Rahim
Singh Nath Kumar Khan
H H H M
5 4 6 6
1 0 0 2

1 1 Shyamlal Singh, Tila bagh 1234567 1 3

 Format for Active Case Search (ACS)
in the community

1 2 3 4
Ram Dina Sunil Rahim
Singh Nath Kumar Khan
H H H M
5 4 6 6
1 0 0 2

1 1 Shyamlal Singh, Tila bagh 1234567 1 3

2 4 Ahmad Khan, Tila bagh 7654321 0 8
3 4 Fatima, Tila bagh 7654321 2 6
 Hospital active search form

Format: VPD-H003

Reported by:
Nodal Officer

Reported to: DIO

Reporting frequency: Weekly

 Hospital active search form

Format: VPD-H003

Reported by:
Nodal Officer
Full view
Reported to: DIO

Reporting frequency: Weekly

Hospital active search form full view

Include number of cases for Diptheria,

Pertussis & Neonatal Tetanus for every week
 Hospital active surveillance form

Format: VPD-H003A

Reported by:
Nodal Officer

Reported to: DIO

Reporting frequency: Weekly

 Hospital active surveillance form

Format: VPD-H003A

Reported by:
View 1
Nodal Officer

Reported to: DIO View 2

Reporting frequency: Weekly
 Hospital active surveillance form view 1

Include number of cases for Diphtheria,

Pertussis & Neonatal Tetanus for every week
Hospital active surveillance form view 2

Include number of cases for Diphtheria,

Pertussis & Neonatal Tetanus for every week
 Format for Active Case Search(ACS) in
Reporting Sites (RS)

Format: VPD-D003

Reported by: DIO

Reported to: SEPIO

Reporting frequency:
Monthly
 Format for Active Case Search(ACS) in
Reporting Sites (RS)

Format: VPD-D003

Reported by: DIO View 1

Reported to: SEPIO

Reporting frequency:
Monthly
View 2
 Format for Active Case Search(ACS) in
Reporting Sites (RS) view 1

Include number of cases for Diphtheria,

Pertussis & Neonatal Tetanus for every month
 Format for Active Case Search(ACS) in
Reporting Sites (RS) view 2

Include total number of cases for Diphtheria,

Pertussis & Neonatal Tetanus for every month
 Summary

Existing AFP surveillance system extended to switch to

case based MR surveillance and expand to VPD
surveillance

Existing reporting formats revised for reporting MR and

other VPD cases

Data collected using active/ passive surveillance,

surveillance quality tracking and laboratory supported
case investigation
Thank you