Mareta Fransiska

Nofhi Isnuainy
Alyssa Isnania
APPEARANCE OF THE LETTER
Overview

After studying this lesson, you will able to :

A. Tell any essential of a Stationery
B. Tell any Various Formats for Letter Writing
C. How to write at Envelopes letter
D. How to write a Memorandum
E. Advantages of Faxes
F. How to send an Email
Mana kelanjutan dari Stationery? Kow yang dibahas Consist of Business
letter?

A. STATIONERY
Consist of Business Letter:

Business logo
Business full, legal name
Full street address and/or Post Office Box P.O. Box
number
City, state, and zip code
Telephone number
Fax number
E-mail address
Web site address
Considerate of Head of
Letter.
The information included should be
uncluttered and read-able.
The design should be simple enough for the
reader to nd the information.
B. VARIOUS FORMATS FOR
LETTER WRITING
1. Full Block
2. Block
3. Semi-block
4. Simplified Letter
5. Official Style
6. Hanging Indented
1. Full Block

The full-block format, sometimes called

complete block or simply block,.
In this format, all the lines of the letter, from
the dateline to the last notation, are ush
with the left margin.
Paragraphs are not indented but rather begin
ush with the left margin.
2. Block

The block format, sometimes called

modied block .
The block format is widely used because of
the balanced look it gives to a letter.
In the block format, since the date,
complimentary close, and signature block are
toward the right, the letter is balanced in
place and not tipped to either side.
3. Semi-Block

The only difference between this and the

block format is that the paragraphs in the
semiblock format are indented.
4. Simplified Letter

In a simplied letter, all lines are ush with

the left margin, including the dateline,
reference line (if there is one), and the
signature block.
Paragraphs are not indented.
5. Official Style

The ofcial-style format is used mostly for

personal correspondence and is often written
by executives on their personalized business
stationery.
This format is the same as the semiblock
format with the exception of the placement
of the inside address, which is typed two to
ve lines below the signature block.
6. Hanging Indented

The use of the hanging-indented letter

format is reserved for sales or advertising
letters.
The rst line of each paragraph is ush with
the left margin. The remaining lines of that
paragraph are indented ve spaces.
The main difference between the hanging-
indented format and the semiblock format is
the difference in the indentation of
paragraphs.
C. ENVELOPES
 The appearance of the envelope adds to the
overall professional appearance of your letter.
The address should be typed in the
approximate horizontal and vertical center of
the business envelope.
Type the companys name on the rst line
and the department name or attention line
on the second line.
 The senders full name and address should
appear in the upper-left corner of the letter.
Usually the business name will be imprinted
on the envelope.
The stamp is placed in the upper-right corner
of the envelope.
D. MEMORANDUMS
 Memorandums are written as interofce
correspondence. Businesses often have
preprinted memo forms that resemble the
companys stationery. Usually these forms
will feature the following information at the
top:
TO:
FROM:
DATE:
SUBJECT:
 A memo writer can use the above format on a
blank piece of stationery.
When you consider writing a memo, remember:
Write a memo only when it is necessary.
Keep your memos as brief as possible.
E. FAXES
 Faxes are used as a method of getting letters
and documents to recipients more quickly
than the postal service or overnight deliverer
can.
 Its important to remember
If you want to maintain true condentiality,
either call the recipient to make sure that he or
she is the only one who will see the document
transmitted or send the document in an
envelope addressed to that persons attention.
F. EMAIL
 E-mail can be a great way to have an
interofce discussion with colleagues in or
out of the ofce on an ongoing project.
Some basic rules of thumb for
e-mail usage:

The subject line of your e-mail is descriptive

and short.
Keep the e-mail message short.
Use the same good grammar and spelling
that you would use in a letter.
Avoid cute abbreviations and emoticons.
 Never write in all capital letters.
Dont be too informal.
Avoid spamming recipients by sending out
mass e-mails about your business.
Only send attachments that are necessary
and make sure those you do send are free of
any viruses.
THANKS FOR ATTENTION