A

SEMINAR
On

Data Management

Presented By:-
Akshay Kripalani M1704 Amartya DasM1705
Aniket V Kurane M1706

2017 1
 Presentation Plan
Introduction

Data Management & Its Various Areas

Database Management Systems(DBMS),Components &

Applications

Advantages & Disadvantages of Database Approach

Database Types & Its Importance in the Organization

2017 2
 Data Is the Foundation on Which
Business Success is built
Successful management of data is critical to
any organizational mission to make informed
decisions.

2017 3
Source:-www.mubs.ac.ug
2017 4
Motivation/Importance of Data Mgt
Play an important role to generate revenue,
control costs for an organization

The competitive advantage for organizations

To mitigate risks

To enable decision making

2017 5
Benefits of Good Data Management?

Optimum data quality

Improved user confidence
Efficient and timely access
Improved knowledge about data
Understanding of consumer behavior
Improves decision making

2017 6
 Consequences of Poor Data
Management?
Misinterpretation of the data
Lost data
Inaccessible data
Indefensible data
Wasted time and money
Missed deadlines & many more

2017 7
 Data Management
Data Management is the process of
managing data as a resource that is valuable
to an organization or business.
It includes the development and execution
of architectures, policies, practices and
procedures in order to manage the
information lifecycle needs of an enterprise
in an effective manner.

2017 8
Areas of Data Management
Data Modeling- To create a structure for
the data collected and use for reports and
analysis.
Data warehousing - is storing data effectively
so that it can be accessed and used efficiently in
future.
Data Movement - is the ability to move data
from one place to another over distributed
network through databases.

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Areas of Data Management contd...
Database Administration - Every organization or
enterprise needs database administrators that are
responsible for the database environment.
Data mining - is a process in which large amounts of data
are sifted through to show trends, relationships, and
patterns. It exposes interesting information about the data
being collected. It is important to note that data is
primarily collected so it can be used to find these
patterns, relationships and trends that can help a business
grow or create profit.

2017 10
Database Management System (DBMS)

Software for creating and maintaining databases

Permits firms to rationally manage data for the entire firm

Acts as interface between application programs and

physical data files

Separates logical and design views of data

Solves many problems of the traditional data file approach

e.g. MySQL, MS Access, Oracle etc.

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Functional Components of DBMS
Data Definition Language (DDL) - It defines each element
as it appears in the database. The DDL is the formal
language programmers use to specify the content and
structure of the database.
Data Manipulation Language (DML) - It is a set of
procedural commands that enable programmers to append,
modify, update, and retrieve data. The DML uses simple
verbs like sort, delete, insert, select, display
A query language - It enables the user to make queries from
the database. It is a standard data manipulation language for
relational database management systems. E.g SQL

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 Database Applications:
Banking: all transactions
Airlines: reservations and scheduling
Universities: Admission registration, grades evaluataion
Sales: customers, products, purchases
Manufacturing: Production, inventory, orders, supply chain
Human resources: employee records, salaries, tax deductions

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 Advantages of Database Approach
Control of data redundancy -The database approach
attempts to eliminate the redundancy by integrating the
file. Although the database approach does not eliminate
redundancy entirely, it controls the amount of
redundancy inherent in the database.

Data consistency - By eliminating or controlling

redundancy, the database approach reduces the risk of
inconsistencies occurring. It ensures all copies of the
idea are kept consistent.

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 Advantages of Database Approach
Sharing of data - Database belongs to the entire
organization and can be shared by all authorized users.
Improved data integrity - Database integrity provides the
validity and consistency of stored data. Integrity is usually
expressed in terms of constraints, which are consistency rules
that the database is not permitted to violate.
Improved security - Database approach provides a protection
of the data from the unauthorized users. It may take the term of
user names and passwords to identify user type and their access
right in the operation including retrieval, insertion, updating
and deletion.

2017 15
Advantages of Database Approach
Enforcement of standards -The integration of the
database enforces the necessary standards including
data formats, naming conventions, documentation
standards, update procedures and access rules.

Improved backing and recovery services -

Modern database management system provides
facilities to minimize the amount of processing
that can be lost following a failure by using the
transaction approach.

2017 16
Disadvantages of Database Approach
Complexity - Database management system is an extremely
complex piece of software. All parties must be familiar with
its functionality and take full advantage of it. Therefore,
training for the administrators, designers and users is required.
Size - The database management system consumes a
substantial amount of main memory as well as a large number
amount of disk space in order to make it run efficiently.
Cost of DBMS - A multi-user database management system may
be very expensive. Even after the installation, there is a high
recurrent annual maintenance cost on the software.
Cost of conversion - When moving from a file-base system to a
database system, the company is required to have additional
expenses on hardware acquisition and training cost.

2017 17
Disadvantages of Database Approach
Performance - As the database approach is to cater
for many applications rather than exclusively for a
particular one, some applications may not run as fast
as before.
Higher impact of a failure - The database approach
increases the vulnerability of the system due to the
centralization.All users and applications reply on the
database availability, the failure of any component
can bring operations to a halt and affect the services
to the customer seriously.

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 Database Types
Single-user Vs Multi-user
Single user database system
Located on a single computer
Designed to be accessed by one user
Widely used for personal applications and very small
Multi-user database system
Designed to be accessed by multiple users (most
business databases today)

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 Database Types
Centralized Vs Distributed
General-purpose Vs Special Purpose

2017 20
Importance of a database in Organizations
Simplify the search and utilization of information
in an organization

Helps in monitoring the progress of the business

operation well, so they can take quick and appropriate
steps if a problem occurs.

Facilitate the members in the data access activities

include data acquisition and manipulation of data such
as add and delete data through the authority that has
been given.

2017 21
Importance of a database in Organizations
Keeping the organizations data secure, because any
data can be protected by provide login and password
for each data.
To determine a better strategy for the advancement of
an organization in the future.
Assist marketing activities for the database to collect
customer data in a complete and detailed so as to
facilitate the marketing activities for an organization or
company.
The database can save on operating costs for an
organization / company to manage information.

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