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DIVISION OFFICES, ON
STRENGTHENING IMPLEMENTATION
OF MEA TECHNOLOGY AT THE
SCHOOL LEVEL
February 13- 17, 2017 (Batch 2)
MONITORING, EVALUATION
& ADJUSTMENT (MEA)
TECHNOLOGY
WHAT IS MEA?
The MEA strategy is a periodic
monitoring and evaluation of the
progress of the school/ district/
division in its delivery of education
services as well as its performance
as an organization.
As a strategy, it promotes the
participation of the various
units/divisions as well as
administrative units in all the M&E
processes with the end-point of
obtaining information for the
school/district/division/ regional
management to make decisions on
adjusting its work plans and
The MEA Technology as an M&E
mechanism enables collaborative
data gathering, data validation, data
processing, data consolidation, data
analysis, formulation of
recommendations and information
reporting which are efficient,
relevant, and effective.
As a result, the decisions
the management makes
address directly and
appropriately the issues
and concerns that need
attention.
MONITORING, EVALUATION & ADJUSTMENT
(MEA) SYSTEM
Region Level
District Cluster
level
District level
School Level
SOURCE OF INFORMATION FOR RMEA
MEA STRATEGY IS ANCHORED ON THE
FOLLOWING PRINCIPLES:
SYSTEMATIC AND SYNERGISTIC
INTEGRATIVE IN APPROACH
STANDARDS BASED AND EVIDENTIARY
DATA-BASED
ALIGNED TO M & E FRAMEWORKS
APPROPRIATE FOR ALL M & E LEVELS AND TASKS
IMMEDIATE RESOLUTION OF ISSUES
The entire strategy utilizes systematic
and synergistic processes that
recognize the roles and functions of
every management level defined by
their respective functions. They make
up a comprehensive monitoring
system showing the vertical
connectivity between their
accountabilities in supporting the
delivery of education services for
improving education outcomes
It utilizes and
incorporates available
information in analyzing
the findings for
meaningful interpretation.
The acceptance of reported
accomplishments or outputs is
made upon their compliance to set
standards with corresponding
proofs or evidence
Determining if
reported data are
based on standards
set and MOVs
Involves
transforming and
categorizing raw
data for analysis
The analysis
Analyzing can
information
also correlate
required to answer the M & E
questions on efficiency,
physical &outputs
effectiveness relevance
with funds utilized
,
Summary of
accomplishments,
issues for resolution
and lessons learnt
presented to
management
Consolidated
District M&E Consolidated Schools &
Report District M&E Report
Consolidated Consolidated
District Cluster District Cluster
M&E Reports M&E Reports
DsCMET analyzes
data and prepares
M&E Report
District
Cluster M&E District Cluster
Report M&E Report
Validated
PSDSs report physical District Validated
Supervisory
Plan
accomplishments, issues and lessons Cluster M&E District
learned in providing Technical Report Cluster M&E
Report
Physical Assistance to schools based on
Output Supervisory Plans and the schools
Matrix M & E Reports
District Cluster
DsCMET prepare M&E Report
District Cluster M&E (Quarter)
Report and submit to
District Cluster
the DMET M&E Report
(Quarter)
DIVISION
District/District
District District M&E Cluster M&E
M&E District Cluster
Reports Reports
Reports M&E Reports
DMET consolidates
DMET receives DsMEA
Division MEA Process
District/District Cluster
and DsCMEA Reports M&E Reports Consolidated District Consolidated District or District
or District Cluster Cluster M&E Reports
M&E Reports
DEDP/AIP
Data
Action Plans for Programs
DMET collects and summarizes
the physical accomplishments, Validation
Gathering
Summary of the Physical
Accomplishments,
Summary of the Physical
and Projects issues, lessons learned, and Accomplishments,
recommendations of the DO (TA Issues, Lessons Learned Issues, Lessons Learned,
Work Plans of Planning, providers, teams, units/sections, and Recommendations and Recommendations of
Admin, Budget and implementers of programs of the DO the DO
and projects)
Work Plans on Curriculum
Implementation
Validated
Division M&E
Validated DQMT & DMET presents Reporting of MEA
Report
(Quarter)
Division
M&E Report
Validated Quarter M&E
Report to the Division
Recommendati
results to
(Quarter) Management Management/
ons REGION
stakeholders
Schools
Divisions
M&E
Schools
Divisions
Region MEA Process
M&E Reports
Reports
DataValidation
Data Gathering
REDP/AIP Summary of the Physical Summary of the Physical
RMET collects and summarizes the Accomplishments, Accomplishments,
physical accomplishments, issues, Issues, Lessons Learned Issues, Lessons Learned,
Work Plans of RFTACT
lessons learned, and and Recommendations and Recommendations of
recommendations of the RO Divisions of the RO Divisions the RO Divisions
Work Plans of FDs and RFTACT
Adjustments
Work Plans of Admin RMET analyzes data and
Data Processing
Data Analysis prepares RO Divisions M&E
RO Divisions
and Schools
RO Divisions and Schools
Divisions M&E Report of Plans and
Divisions
Reports & DO Units Reports M&E Report Strategies
RMET validates RO Divisions and
Schools Divisions M&E Report,
Summary of Physical Recommendation
Reporting
Management of MEA results to REDP/AIP
Adjusted
Adjust
Actual Accomplishments, Issues, Lessons
Learned and Recommendations
Management/
s
Response to the
Adjusted
stakeholders
REDP/AIP and Work
REDP/AIP and
Region M&E Plans/TA
RMEA
and Work/
with SDS, ASDS and Chief, ESPS of Report TA plans Plans Work/TA Plans
the DO Divisions
Validated Validated
Region M&E RMET presents Validated
Region M&E M&E Report to the
Report
(Quarter) Report Regional Management
(Quarter)
Requirements for MEA
DMEA PROCESSES
PRE-DMEA ACTIVITY
Tasking of responsibilities
Sharing of templates for initial data
(Pre-work activity)
Drafting of Memo for the conduct of
DMEA
DMEA PROPER
Accounting of POs (Target VS
Accomplishments)
Standards should be followed
content and processes
Showing MOVs
Identify the balances/gaps
Identify the value added outputs
TRACKING THE PHYSICAL OUTPUTS
Unaccomplished Targets
Current quarter
Previous quarter
DEFINITION OF SOME IMPORTANT TERMS
Physical Output- refers to the accomplished target/s
with in a specific time frame by the
School/District/Cluster District/DO/RO/accountable
person.
Quantitative measurement can be expressed in
absolute numbers or as a percentage
It can also be expressed as a ratio
One way or another, you get quantitative
(number) information by counting or measuring.
Target- refers to the specific deliverable/s within a
unit/section/FD/DO/person for a definite period of
time based on standard set.
Standard- is the quality indicator/s set in content
and process to qualify a specific deliverable as
physical output with MOV/s.
MOV/s- are documents to be presented as pre-
requisite in order to count an accomplished
target as PO.
AS A RULE:
A physical outputs can
only be credited if it
meets standard/s and
has MOV/s.
Value Added Output (scope creeps) -
output accomplished which are not
originally targeted but was identified as
relevant and needed in support of the DEDP
& BESRA implementation.
Outputs achieved in advance should
not be considered as value added.
Note: scope creeps can sometimes hinder the
delivery of important outputs
Output- refers to the accomplished
target/s with in a specific time frame
by the FDs, Admin & BFD.
AS A RULE:
An output can only be credited if
it meets standard/s and has
MOV/s.
Standard- is the quality indicator/s
set in content and process to qualify
a specific deliverable as output with
MOV/s.
MOV/s- are documents to be
presented as pre-requisite in order to
count an accomplished target as PO.
IDENTIFYING THE ISSUES AND RISKS
Classify issues according to its category e.g.
TECHNICAL, INSTITUTIONAL, FINANCIAL,
POLITICAL, ENVIRONMENTAL/INFRASTRUCTURE,
SOCIAL & GENDER
Identify whether the issues is within control or
beyond control of the FDs/region
Tracking the issues whether, persistent issues,
recurring issues and issues related to gender etc.
IDENTIFY THE HINDERING AND
FACILITATING FACTORS
Identify the hindering and facilitating factors
State the corrective measures for hindering
and sustainability for facilitating
Ascertain and determine the lessons
learned based on the hindering and facilitating
factors
Applying the lessons learned to sustain the
effective delivery of the projects outputs
TIPS ON CREATING LESSONS LEARNED
Lessons learned can be derived from
facilitating and hindering factors.
Lessons learned from facilitating factors are
stated as values/practices that occurred
Lessons learned from hindering are stated
as what could have been done better.
Lessons learned statement is a form of
resolutions/values/principles in
approaching a specific situation
The Ultimate test of a Lesson
Learned statement is this: Others will
be able to derive the following:
In what situation can the lesson be
applied
Which principles/approached can be
applied to a given situation
Why is it valuable to consider the
Lesson
IDENTIFYING THE RECOMMENDATION
FOR ADJUSTMENTS
Identify the recommendation for
adjustments
Getting the balances and issues as bases
for making the recommendations and
adjustments
What to discard?
What to continue?
What to improve?
POST RMEA ACTIVITIES