HRM Department

Activities
 Administration
Duties & Responsibilities
• Entertaining Visitors/ Handling Guests.
• Responsible for Taxi Booking & bill Settlement.
• Transport Services
• Hotel Booking & Bill Clearance.
• Travel Ticket Booking & its bill settlement
• Arranging for Passports/VISA
• Responsible for Courier contracts & Bill Settlement.
• Telephone Handling, Installation of new connections,
Maintenance & bill settlement.
 Administration
Duties & Responsibilities Contd…
• Pantry Management
• Responsible for Conference Hall
 Administration
Duties & Responsibilities
•Data Entry & Updation of records related to
Administration.
• Preparation of daily Minutes of Meeting of HRM.
• Involved in Diary Purchase for New year
• MIS report generation related to administrative
activities.
 Establishment
Duties & Responsibilities
• Preparation & Issuing of Appointment Letters
• Involved in Recruitment Activities such as conducting
interviews through telephone personal.
• Preparation of salary fitment based on standard norms
•Absorption/ Confirmation of GET’s & other Trainees
• Issuing Transfer / Promotion Letters.
 Establishment
Duties & Responsibilities Contd..
•Preparation of web page for HR/ Career Page.
• Preparation for revision in Policy Formulation.
• Responsible for new HRIS & Payroll System.
• Grievance handling of employees related to salary/wages/
leave & other day-to-day activities.
• General Administration
 Establishment
• Other Activities..
•Involved in Review /Revision of Grades & Salary.
• Preparation & releasing of Promotion/grade
merger/increment /raise letter & its checking as per
approval.
•Conducted Campus Recruitment at MANIT, Bhopal on
11th December 2006 & offered 5 candidates.
 Establishment
• New Initiatives Taken :
•Designed Format for Personal files “Employee Details at
a Glance”.
• Designed a page which contains all necessary
information about indore city, List of Schools, List of
of Hospitals, Map of Indore, Places of Interest, List of
Hotels, etc. which will be useful for new persons joining
our organization & can be given on or before his/her
joining.
 Establishment
Duties & Responsibilities
• Joining formalities/ Organizational Announcement
• Confirmation / extension of probationers.
• Acceptance of resignation / relieving formalities
•Updation of HRIS
• Maintenance of personal files
• Handling Bag & Baggage transportation reimbursement
Claims/ Traveling claims. (Checking as per policy)
 Establishment

Duties & Responsibilities Contd..

• Grievance handling of employees related to salary/
wages/leave & other day-to-day activities such as issue of
letters to employees for address proof, Bank account
opening, etc.
• Assessment of Depatmentwise Manpower based on
Organogram.
 IR & Legal
Duties & Responsibilities
• All Statutory Compliances
Such As, Factories Act, Labour Welfare Board, Govt.
Labour Office,Employment Exchange,ID Act, Payment of
Wages Act, Bonus Act, Minimum Wages Act,
Apprenticeship Act,Contract Labour, etc. & time to time
compliance under various laws applicable.
• Welfare
Monitoring Administration, Uniform,
 IR & Legal
Duties & Responsibilities Contd..
• Disciplinary actions
Drafting & typing of Hindi notice, circular .Preparation of
Charge Sheet, Warning Suspension ,conducting enquiry
Taking disciplinary action under the standard standing order.
Court Matters
Co-ordination With Advocate. Attending Court cases related
to industrial.
Industrial Relations
Day to day grievances redressal and prompt resolve of in a
fair manner keeping the organizations interest.
 IR & Legal
Other Activities:
•Certification of Standing Order by Labor
Commissioner with required amendment desired by us.
(Order dated 2.11.06)
•Implemented different Uniform for Contract labors
for identification.
• To introduce Punching card cum Photo ID card for
staff & operators by 31st December’ 06.
 Time Office
Duties & Responsibilities
• Attendance Recording
• Leave Administration which Contains :-
1. Daily leave collection, Receiving & Stamping of leave
applications.
2. Arranging applications employee wise to keep proper
measure of records.
3. Data entry & checking of all leaves, OD, LD etc. for
report generation of Attendance.
4. Grievance Handling of employees related to leave,
salary, wages.
 Time Office
Duties & Responsibilities Contd…
• Generation & Distribution of Muster Roll in Plant on 1st,
15th & 25th of every month.
• Absenteeism Report.
• Coordinating for Confirmation / Appraisal of operators
with departmental HOD’s.
 IR & Legal
Duties & Responsibilities – Anupam Sinha
• Overall responsible for IR, Legal & Administration.
• Independent Handling of Security at Plant level.
• Streamlining Contract Labor Administration.
• Generation of MIS on monthly basis for better
utilization & cost control of various admin activities.
• Streamlining grievance redressal machinery at Plant level.
• Liasioning with Govt. Officials & local Administration.
• Coordination for better corporate social responsibility.
 People Process & Training
Duties & Responsibilities
• Performance Management System & Appraisals.
• Rewards & Recognition Strategy
• Role clarity - Job Description for all positions including KRA’s
• Suggestion Scheme & quality circle.
• Employee Engagement
• Induction Program of GET’s / New Joinee.
• Employee Satisfaction Survey.
• In house Magazine.
 People Process & Training
Duties & Responsibilities – Vidhya Lakshmi
• Training Need Identification
• Rolling out & Implementation of Training Calendar.
• Organizing, Coordinating for Internal & External Training
Programs.
• Training Database Management.
• Training Effectiveness monitoring.
• Summer Trainee program administration
• Library Management
 Recruitment
Duties & Responsibilities – Prashant
• Recruitment Planning in regard to Organizational
Structure.
• Keeping Track of vacancies as in Organizational
Structure
• Evaluating critical vacancies in consultation with HOD’s
• Searching required profiles from job- portals viz. Naukri
etc. & calling of resumes from placement consultants.
• Participating in Job- Expos & organizing Walk- In
Interviews.
• Screening of resumes & forwarding to HOD’s for final
short-listing
 Recruitment
•Conducting Preliminary Interview telephonically along-with
HOD’s.
• Organizing & conducting Final Interview thru. Video
Conferencing & at Plant along-with HOD’s.
• Preparing Salary Fixation of selected candidates,
negotiating & finalizing Salary packages.
• Organizing Campus Recruitment for GETs & DETs
• Providing Graduate, ITI Apprentices & Temporary
Manpower.
• Upkeep of Database pertaining to Recruitment &
Manpower Status
Thanks