ECLAIM / ONLINE CLAIM SYSTEM BY :

FOR TRAVEL
 BACKGROUND OF
ORGANISATION

CURRENT EMPLOYEES : 50 PEOPLES TO 100 PEOPLES

CURRENT PRACTISES OF CLAIM PROCESS - MANUAL CLAIM
INCONVENIENCE FOR WHO ALWAYS TRAVEL AND RARELY IN OFFICE
THIS PROPOSAL IS MAINLY FOR THOSE WORKING ON SITES AND TRAVEL
MANUAL CLAIM PROCESS FOR
TRAVEL
EMPLOYEES
IS TRAVEL / SUPERVISORS
NEED TO TAKES TIME –
MANY
WORK ON CHECK
ORIGINALITY EMPLOYEES

SITE

END OF
FILL FORM
SHEET - NEED SUBMIT TO MONTH -
TO BE IN
OFFICE
SUPERVISORS
EMPLOYEES
GET PAYS
 MANUAL CLAIM

PROS CONS
EMPLOYEES CAN QUESTION THE PAPER CAN BE MISSING
AVAILABILITY

MORE ORIGINAL PAPERWORK BY EMPLOYEES MIGHT BE CHEATING

EMPLOYEES

HR INCAPABLE TO CALCULATE OR
CHECK THE SHEET FAIRLY

EMPLOYEE NEED TO BE IN OFFICE TO

FILL FORM
WHY WE NEED ONLINE CLAIM ?
Based on my experience in organisation , by doing manual claim , there is a lot of
complaint from us ;

- Time consuming – “ Using manual claim , the sheet are gone . We need to fill again
.”
- Some payment claim receive very late . Sometimes by next month due to checking
the originality .
- Employees usually on travel very much till we don’t know , is it true ? – HR
- Also travel claim is needed as those working on sites are not always in office , so
they can submit all the attachment and receipt via online .
HOW ONLINE CLAIM CAN HELP THE EFFICIENCY
OF ORGANISATION ?
By conducting online claim , we can improve our efficiency in organisation

First of all , we can cut time of submitting claim . The current practises need more time to fill in
, such as the form . We need to submit to HR. If the season is peak , then the claim process is
very long .

When the claim process is long , the consequences is the payment received will be very late .
Sometimes , by next month payrolls .

It shows that , we cant feed satisfaction to our employees . Employees need to be satisfied
with the organisation to stay still .
 WHAT IS ONLINE CLAIM / E- CLAIM
e-Claim is the Self Service solution enabling employees to enter their own mileage and expense claims from their

workplace PC or home computer.

Amongst the prime objectives of the e-Claim is ease of input and allow employees to follow the progress of their

claims through the e-Claim Workflow process. By enabling claimants to submit their travel and subsistence claims

throughout the period, e-Claim speeds up the flow of claims processing thereby avoiding the traditional month end

bottlenecks.

This will assists the timely payment of employees’ claims whilst retaining the necessary controls within e-Claim to

safeguard the integrity of the data and accuracy of payments.

E-Claim helps to facilitate online submission in a transparent and efficient way. It is easy to use by both admins and
employees for their management of online claims submission, including all claims under their benefits, and reimbursable
expenses on ad-hoc basic such as traveling, transport, entertainment and so on. Approval is based on multiple levels that
can be varied by employee category set-up.

oAccessible from web browser

oEmployee self-service
oEmail approval or application approval
oMultiple claim submission and multilevel approval
oAble to include images as attachment
oConfigurable employee type to have different limits, maximum claims, approval and other claim setting
oClaim payment can be done via
 Payment voucher
 Payroll (reflect in employee payroll)
 Manual update
 ENTERTAINMENT
CLAIM FORM

TYPE
OF
ECLAIM
MEDICAL CLAIM TRAVEL CLAIM
FORM FORM
TYPE OF TRAVEL CLAIM
MILEAGE

TRANSPORTATION ACCOMMODATION

ALLOWANCE TOLL

PARKING
 ECLAIM MAIN FEATURES

  Easy
Easy Setup
Setup
andand
User
User
Friendly
Friendly
 Unlimited Unlimited
Employees
Employees Creation
Creation& Access
& Access
 Auto-calculate
Auto-calculate
Claims
ClaimsEntitlement
Entitlement
 Easy Easy
to Check
to Check
Claims
Claims
Status
Status
 Multi-Levels
Multi-Levels
Approval
Approval
 Approval
Approval
& Notification
& Notification
viavia
E-Mail
E-Mail
 User-Defineable
User-DefineableFields
Fields
for for
HR HR
to Customize
to Customize
Claim
Claim
Items
Items
 Powerful
Powerful
Reporting
Reporting
 Unlimited
Unlimited
Claim
Claim
Types
TypesCreation
Creation
 Claim
Claim
Amount
AmountCapping,
Capping, andandAuto-Prorate
Auto-Prorate
Function
Function
ECLAIM WORKFLOW
 ADVANTAGES OF ONLINE CLAIM
Advantages include greater security and accuracy of data, along with faster
processing and payment.
Claims may be submitted one-at-a-time by entering information directly into an
online claim form on the vendor portal; or batch claims may be submitted via your
Practice Management System (check with your software vendor to ensure
compatibility).
Electronic reports are generated and sent automatically to confirm receipt and
identify any errors that need to be rectified prior to adjudication and payment.
EXAMPLE OF ECLAIM PAGE
THANKYOU 