SAP Indirect Purchase Requisition

Approval Process User Guide

Course: SAPMM140
Purchase Requisition Approval Procedure

Purpose
►Upon creation and changes to an Indirect Purchase Requisition (PR) for procurement of
certain list of items such as external services, office supplies, IT hardware/software etc., an
approval and rejection process will occur. The following groups will be responsible for the
overall approval/rejection of PRs.
o 1st Approver – Finance (Financial Analyst)
o 2nd Approver – Cost Center Owner
o 3rd Approver – Global Sourcing Manager

Note: You can approve/reject a PR by using the SAP Business Workplace or via Mobile Application.
Trigger
►Perform this function when you need to approve/reject the following Purchase Requisition
types:
o Indirect Requisition – document type ‘ZNB’
o Asset/Prepaid Requisition – document type ‘ZAS’

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SAP Business Workplace Procedure

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Purchase Requisition Approval Procedure

1. Log-in to SAP to go the “SAP Easy Access” screen.

2. Click on the SAP Business Workplace to continue.

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Purchase Requisition Approval Procedure
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3. Click on the arrow for Workplace:

James Yarn to expand the list.

4. Click on the arrow for Inbox to expand the list.

5. Click on the arrow for Workflow to launch the list of items.

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Purchase Requisition Approval Procedure
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6. Double click the PR to be approved to continue.

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Purchase Requisition Approval Procedure
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8. Click SAVE.

7. Click to release/approve purchase requisition.

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Release Purchase Requisition Screenshot

Note: Release option to cancel.

SAP Message - You have successfully

released a Purchase Requisition.

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Mobile Application Procedure

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Mobile Application Approval / Rejection Steps
1. Launch internet and enter - https://katerra.halosys.com/Katerra_Inbox/www/#/login.
2. Enter your user name and password.
3. Click ‘Sign In’ to go to the ‘Work Items List’ screen to continue.

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Approve / Reject Screenshot
4. Review the list of work items on the left pane of the window and select the item to be
approved or rejected.

Double click the item to view

PR details.

Click to Approve PR Click to Reject PR

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