JOB ANALYSIS AND

HUMAN RESOURCE
PLANNING

Ma. Ronavie D. Mantes

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Definitions

 Job - Consists of a group of tasks that

must be performed for an
organization to achieve its goals
 Position - Collection of tasks and
responsibilities performed by one
person; there is a position for every
individual in an organization

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Definitions (Continued)

 Job analysis - Systematic process of

determining the skills, duties, and knowledge
required for performing jobs in an organization
 Job description – document providing
information regarding tasks, duties, and
responsibilities of job
 Job specification – minimum qualifications to
perform a particular job

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Job Analysis: A Basic Human Resource Management Tool

Human Resource
Tasks Responsibilities Duties Planning
Recruitment
Selection
Training and
Job
Development
Descriptions
Job Performance Appraisal
Analysis Job Compensation and
Specifications Benefits
Safety and Health
Employee and Labor
Relations
Knowledge Skills Abilities Legal Considerations
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Job Analysis for Teams
Job description sample

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Sample Job analysis

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Summary of Types of Data Collected Through Job Analysis
 Work Activities – work activities and processes; activity records (in
film form, for example); procedures used; personal responsibility
 Worker-oriented activities – human behaviors, such as physical
actions and communicating on the job; elemental motions for
methods analysis; personal job demands, such as energy expenditure
 Machines, tools, equipment, and work aids used
 Job-related tangibles and intangibles – knowledge dealt with or
applied (as in accounting); materials processed; products made or
services performed
 Work performance – error analysis; work standards; work
measurements, such as time taken for a task
 Job context – work schedule; financial and nonfinancial incentives;
physical working conditions; organizational and social contexts
 Personal requirements for the job – personal attributes such as
personality and interests; education and training required; work
experience 7
Sources of job analysis informaiton

 Manager
 Incumbent
 Job analyst
 DOLE
 Others; Newspapers, internet

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Job Analysis Methods

 Questionnaires
 PAQ
 Functional job analysis
 Observation
 Critical
incident
technique
 Interviews
 Employee recording
 Combination of methods
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Personal data sheet (PDS)

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Bio - data

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Resume

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 Strategic Planning
The process by which top
management determines
overall organizational
purposes and objectives and
how they are to be achieved

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Human Resource Planning
The process of systematically
reviewing HR requirements to
ensure that the required number
of employees, with the required
skills, are available when they
are needed

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Human Resource Planning Process
External EnvironmentStrategic Planning
Internal Environment
Human Resource Planning

Forecasting Comparing Forecasting

Human Requirements Human Resource
Resource Availability
Requirements and Availability

Demand = Surplus of Shortage of

Supply Workers Workers

No Action Restricted Hiring, Recruitment

Reduced Hours,
Early Retirement, Selection
Layoff, Downsizing
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