Employee Central – Time Off

How does it work?

 Request Time Off

Work Schedule
Time Profile
Time Account
Holiday
Time Account For the calculation of the balance all
Time types Calendar
as defined Details Time Account Details of the Time
in the Time Calculation considers Account are considered.
Profile employee’s Work Schedule
and Holiday Calendar

If a Time
Employee Account Type
requests System is assigned Employee
Time off Request
time off: calculates for the Time submits the
enters date requested Type, system time off (employeeTime)
and selects time checks the request is created If a Time
Account Type is
a time type Time Account If workflow is assigned in the
balance needed (defined Time Type
in the Time
Type)
Time Account
Workflow Details created
request created for Employee
Time

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Automatic Account Creation After Assignment of Time
Profile
After the time profile is assigned in the employee’s job information, the necessary time accounts for
this period are created automatically.

For each time account type, a Time Account Eligibility

Status is automatically created for the employee.
Accruals will only be created with a valid Time Account
Eligibility Status.

New Hire
Time Account Eligibility Status
System creates
Assign time automatically
off data to Time Accounts
employee’s and Time Account
Job Info Time Account
Eligibility Status For each Time Account Type, a Time Account for the employee for
Time Off the current period is created automatically.
implementation Accrual balances need to be created either manually using Manual
Adjustment or - if possible - with the accrual calendar run.
Time Profile

Time
Time Type
Type
Work
Work Schedule
Schedule Time Account Type

Holiday Calendar

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 Account Creation Calendar for Recurring Time Account
Types

For time account types of type Creation: Recurring, time accounts have a yearly validity. So every year
new time accounts for the following year need to be created by means of time off calendar – account creation:
1. Create new time accounts for the next year.
2. Transfer or forfeit balances.

1. Create new time accounts in a time off calendar of change scenario Account Creation
Old Time Account New Time Account
Start
Start date:
date: 1.1.2013
1.1.2013 Start
Start date:
date: 1.1.2014
1.1.2014
End
End date:
date: 31.12.2013
31.12.2013 End
End date:
date: 31.12.2014
31.12.2014

HR creates a
HR runs the Account Creation Run
Time Off
Account Creation Selects
Selects Creates
Creates and
Calendar Creates
Creates Time
Time
and
calendar employees sends aa log
sends log file
file
with the Accounts as Changes status
(Status of for
for which
which aa to user who
“Account new defined
defined in
in the
the of
of Calendar
Calendar to
to
calendar changes new Time
Time executed
executed the
the
Creation” Account is Time
Time Account
Account “Finished”
“Finished”
to Running) Account
scenario needed Type
needed Creation Run

Time Account Type

Time
Time off
off Calendar
Calendar
Time off Calendar (Time (Time
(Time Account
Account
Account Change Calendar) Time
Time Type
Type Time Account Change
Change Calendar)
Calendar)
Select the Start Date and Time Profile
Time
Time Account
Account Type
Type
End Date of the calendar
run carefully so that the Employees with valid Time Profile where
validity start date of the the Time Account Type is assigned
new time account fits into
this period.

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 Period-End Processing for Recurring Time Account Types:
Forfeit or Transfer Balances

2. Forfeit or transfer balances using a time off calendar of change scenario Period-End
Processing.
Old Time Account New Time Account
Start
Start date:
date: 1.1.2013
1.1.2013 Start
Start date:
date: 1.1.2014
1.1.2014
End
End date:
date: 31.12.2013
31.12.2013 End
End date:
date: 31.12.2014
31.12.2014

Time Account Time Account

Details
PEP - 8
Example: There are 8 days remaining on the account.
The system creates time account details -8 of type
PEP for the old account to zero the account.
Transfer Details
PEP + 5
According to the period-end processing rule assigned in the
time account type, a maximum of 5 days can be carried
over. The system creates a time account details + 5 of type
PEP for the new account. The three days are lost.

HR creates a Period-End Processing Run

HR runs the
Time Off
accrual calendar
Calendar Select
Select time
time Close old account, If
If PEP
PEP rule
rule is
is set
set up
up
(Status of Calculate
Calculate remaining
remaining
for the accounts with
balance
no further
no further bookings
bookings to transfer the Change status
calendar bookable end balance and
and create
create (no time off
“Period-End time account
balance,
balance, aa time
time of
of calendar
calendar toto
changes to date
date within
within request, no account detail of Finished and
Processing” calendar details of type PEP
Running) calendar period
period accruals)
accruals) are
are type
type PEP
PEP is
is created
created send
send log
log file
file
(PEP) scenario and in the past to
to zero
zero it
it possible
possible for the new account

New Time Account

Time Off Calendar (Time Old Time Account Time Account
Account Change Calendar) Details of type PEP
Time Account
Time
Time Account
Account Type
Type are created Old Time Account
Details of type PEP
Select the Start and End Date of the calendar
are created
run carefully , so that the bookable end date
of the old time accounts fits into this period
and is in the past .

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