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MGX 9970

Business and Organizational Dynamics

MGX 9970 Business & Organizational Dynamics 1


Semester 1, 2007
Subject leader: Tim Haslett
• thaslett@bigpond.net.au
• Tim.Haslett@BusEco.monash.edu.au
• 9903 2998 (w)
• 9429 8616 (h)
Lecturers:
• John Barton (Monday evening)
bartcons@bigpond.net.au
John.Barton@BusEco.monash.edu.au
• Ted Geerling (Wednesday evening)

MGX 9970 Business & Organizational Dynamics 2


Semester 1, 2007
Lecture Program:
• Week 1: Overview- Why dynamics?; systems approach
• Week 2: Growth models
• Week 3: Beer Game
• Week 4: Beer Game debrief
• Week 5: Dynamic systems archetypes
• Week 6: Archetypes- applications
• Week 7: Modelling Tools
• Week 8: More Tools
• Week 9: Group presentations on archetypes
• Week 10: Policy dynamics
• Week 11: Simulation workshop
• Week 12: Product launch workshop
• Week 13: Product launch workshop

MGX 9970 Business & Organizational Dynamics 3


Semester 1, 2007
Assessment:

• Assignment 1: Beer Game analysis (Group


assignment; 2000 words; 25%)
• Assignment 2: Business application of
archetypes (Group presentation; 25%)
• Assignment 3: Product launch (Individual; 3000
words; 50%)

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Semester 1, 2007
Resources
• References:
– Maani and Cavana (2000) Systems Thinking and
Modelling. Pearson Education.
– Senge (1993) The Fifth Discipline. Random House
(Note: new edition available)
– Senge, Roberts, Ross, Smith, & Kleiner.(1994).
Doubleday
• Web ct- Slides plus papers

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Semester 1, 2007
Why Study Business & Organisational
Dynamics Dynamics?
• Most approaches in management are based on static thinking and linear
models

• However the world is dynamic and interactive

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Semester 1, 2007
Clockspeed: Fast Industries
Industry Product Process Organisation
Technolgies Technologies Technologies
Personal <6 months 2-4 years 2-4 years
Computers
Computer Aided 6 months 2-4 years 2-4 years
S/W Engineering
Toys & Games < 1 year 5-15 years 5-15 years
Athletic Footwear <1 year 5-15 years 5-15 years
Semiconductors 1-2 years 2-3 years 3-10 years

Cosmetics 2-3 years 5-10 years 10-20 years

Source: Charles Fine, Clockspeed

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Semester 1, 2007
?
“The difference between Coles Myer and
Woolworths is Woolworths has a virtuous
cycle and Coles has a vicious cycle”

Solomon Lew
(BRW, Feb 27, 2003)
MGX 9970 Business & Organizational Dynamics 8
Semester 1, 2007
The Dynamics of Strategy
Ref: Kim Warren. Business Strategy Review, Vol 10. No 3. 1999

Preferred

How?

Why? Where?
Feared

Today Time

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Semester 1, 2007
Learning Cycles Next

Diagnosing

Next

Planning Action
Evaluating Action
Diagnosing
Taking Action

Next

Planning Action Cycle 3


Evaluating Action
Diagnosing
Taking Action

After Lewin & Dewey:


Planning Action Cycle 2 Learning as a dialectic
Evaluating Action
process integrating experience
Taking Action
and concepts, observations, and action
Cycle 1

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Semester 1, 2007
Management as Learning:

Question Plan

Learning Answers Act Do

Testing Check

Charles Handy’s Circle of Learning Circle of Quality (Deming)

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Semester 1, 2007
These dynamic are difficult to
understand
• Read the Ossimutz Challenge for Lecture 1

• The Alpine hotel simulation shows how this


works

• This subject develops the skills to think in this


way

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Semester 1, 2007
Booth Sweeney and Sterman (2000) “Bathtub Dynamics”. System
Dynamics Review Vol 16 No 4: 249-286
• Consider a bathtub where Flows (litres per minute)
water flows in at a certain
100
rate, and flows out through
a drain at another rate. Inflow
75
• The graph shows the
pattern of inflow and Outflow
50
outflow rates.
• If the initial quantity in the 25
bathtub is 100 litres, draw
the graph over time 0
representing the volume of 0 2 4 6 8 10 12 14 16
water in the bathtub at any
Time (minutes)
given time.

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Semester 1, 2007
Our approach: System Dynamics-
Searches for underlying structural causes

Single events- React

Patterns of events- Adapt

Underlying structure- Pro-active


Uses simulation modelling to explore behaviour

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Semester 1, 2007
Achieving Requisite Variety (“Smarts”)

Amplification
Environment/ Situation

Organisation/Manager

Attenuation

• Variety of manager must exceed variety of situation being


managed

• Variety of organisation must exceed variety of environment

• Amplify variety of manager by enhancing experience/building


competencies/sound preparation/clear business models etc..
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Semester 1, 2007
Four Laws of Variety
1. Only variety can absorb/destroy variety (Ashby’s Law or Requisite Variety)

2. The behavioural repertory of management must be commensurate to the


residual variety of the unit managed; ie, to the variety left unattended by the
people in the unit relevant to performance (Law of Residual Variety)

3. Every good regulator of a system must be a model of that system; ie, a


management’s effectiveness is a function of the model (explicit or tacit) on which
it is based (Conant-Ashby theorem)

4. The rate of management/organisational learning must be equal or greater than


the rate of change in the manager’s/organisation’s context.

Reference: Espejo, Schuhmann, Schwaninger & Bilello. Organizational Transformation and Learning- A
Cybernetic Approach to Management. Wiley, 1996.

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Semester 1, 2007
Where does all this thinking fit?

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Semester 1, 2007
Boulding’s Hierarchy of Systems
• Static machine Increasing complexity (variety).

• Dynamic machine Question: In what sense can


• Cell a metaphor based on one level
of complexity be used to explain
• Plant the behaviour of a system at a
higher level of complexity?
• Animal
• Human
• Social systems
• Transcendental

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Semester 1, 2007
Subject Material
• The interconnectness of business
• The nature of internal dynamics
• Development of skills for dynamic business
analysis
• The structural view of business behaviour
• Applications of “microworlds” and learning
techniques

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Semester 1, 2007
Some General Principles

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Semester 1, 2007
Principle One

Exponential Growth

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Semester 1, 2007
You are investing 9% of your annual salary in your super fund.
The fund earns 8% per annum. Graph the growth of your fund.

Fund

Time
MGX 9970 Business & Organizational Dynamics 22
Semester 1, 2007
The Lily Pad Problem

The first lily pad appears on Day 1.

The number of lily pads doubles every day.

By Day 20 the pond is covered.

When is the pond half covered?

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Semester 1, 2007
Principles Two and Three

Feedback and Goal seeking

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Positive Feedback

Age 20 Jan 07
MGX 9970 Business & Organizational Dynamics 25
Semester 1, 2007
Example 1

• You will now see someone pouring a glass of


water

• Watch carefully

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Semester 1, 2007
Draw the following graphs

Fullness

Rate of pouring

Time

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Now for the second shot

Fullness

Rate of pouring

Time

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Concepts

• The how fast things happen: Rate

• How much there is: Level

• Change in level: Flow


Rate of Pouring

• They are related


Water in Glass
Pouring (Flow)
(Level)

MGX 9970 Business & Organizational Dynamics 29


Semester 1, 2007
Graph what happens in Real Estate
sales

Houses on market
Price

Time

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Semester 1, 2007
Graph what happens

Houses on market
Price

Time

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Semester 1, 2007
Goal Seeking behaviour

Draw some graphs for:

• Marks desired / effort writing assignment


• Effort required to find oil / Remaining oil
• New customers / Recruiting effort
• Price paid / improvement in performance
• Advertising / Sales

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Semester 1, 2007
Two Concepts
• Feedback

• Balance (aka Limits to Growth)

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Semester 1, 2007
What are the limits to growth here?

• Marks desired / effort writing assignment


• Effort required to find oil / Remaining oil
• New customers / Recruiting effort
• Price paid / improvement in performance
• Advertising / Sales

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Semester 1, 2007
Concept:

Systems oscillate

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Another example

Effort

Rewards
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Another Key Idea

• Equilibrium states

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Semester 1, 2007
Systems - 1960s Definition:

“Systems are made up of sets of components


that work together for the overall objective of
the whole.
The systems approach is simply a way of
thinking about these total systems and their
components”

C. West Churchman
The Systems Approach, 1968, p11

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Semester 1, 2007
Systems - 1990s Definition

“Systems thinking is a discipline for seeing wholes.


It is a framework for seeing relationships rather
than things, for seeing patterns of change rather
than static snapshots”

Peter Senge (The Fifth Discipline, 1990)

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Semester 1, 2007
Lecture Two
Workshop on
Growth and
Limits to Growth
Example: eBay Historical Growth

161% $1,214

Revenue ($M) and


Yr/Yr Growth (%) 108%
$749

eBay’s key challenge is to triple 92%


free cash flow every 10 years
(~12% per annum growth) 74%
$431 62%
in perpetuity
– just to keep up with current
growth expectations!
$225

$86
$41

1997 1998 1999 2000 2001 2002

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Semester 1, 2007
Sources: Factset data, Compustat, Worldscope, Accenture Analysis
e-Bay’s Growth Strategy:

• Underlying policy was to enter markets with highest number of email


connections- US (100m internet users), Germany, Japan, Canada,
UK.
• The principle means of growth into new markets (countries) has
been through the acquisition of existing auction sites, eg:
– June 1999 acquired Alando.de (Germany); deal took 6 months; cost
$42m in ebay stock (Cohen, 188)
– Early 2001 acquired iBazar with 2.4 regular users (France, Italy, Spain,
Belgium, Portugal, Netherlands)
• Exception was UK- site developed in-house
• By fall 2001, ebay was market leader in 16 of 17 sites it was
competing in; Japan was #17
• Rapid development of auction sites, eg, US car-sales site became
the biggest secondhand car sales avenue in not much more than a
year!

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Semester 1, 2007
Can depict e-Bay’s business dynamics as the interaction between two
interacting dynamic processes:
1. A growing action (acquisitions) and,
2. A capability limiting action (eg, IT systems, secure payment system;
management capacity)

Acquisitions Capacity
Growth

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Semester 1, 2007
E-Bay’s Most Important “Intangible”..

Meg Whitman, CEO

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Semester 1, 2007
Thinking with BOT graphs

• Answer the questions in the Ozzimutz Challenge


II document

The trick is to understand why this is so.

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Semester 1, 2007
Growth exercises

• Use the Lilypad simulation to see how best to


control exponential growth

• Use the Retire simulation to plan your


superannuation strategy

Prepare a brief reports for the class

MGX 9970 Business & Organizational Dynamics 46


Semester 1, 2007
Limits to Growth

• Growth often runs out of steam

• Particularly if there is a resource constraint.

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Limits to Growth Archetype

Resource Limit

S O

Effort R Growth B Resource


S S

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Semester 1, 2007
This is the pattern

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Semester 1, 2007
Case study
Your company has launched a new mini computer that is more advanced than any on the
market.

To win customers, the sales force has been told to let cli ents use a machine for six weeks
before deciding to buy. The thinking is that in the six weeks you can integrate the new
mi ni into your cli ents systems to an extent they will not want to disintegrate at the end of
the free period.

The sales force has also been given big financial incentives to get placements of the new
mi ni computer. Their early efforts in the field lead to a high level of performance and
sales in computer placements.

Because they are so new and wonderful, the computers generate huge demand for service
and backup. Your two highly trained support staff are unable to cope with the workload
and companies begin returning t he new computers.

Use the Archetype and a graph to show what has happened

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Semester 1, 2007
Case study II

While technology and free markets are certainly helpful in allocating resources,
making adjustments and mitigating shortages, they are not capable of preventing
overshoot.

For example, in Stockholm, Sweden in 2002, scarcity of cod drove the price to $80 a
pound. This price ration paradoxically made cod fishing quite lucrative, motivating
more aggressive fishing. When cod supplies plummet, cod fishing will need to be shut
down, something that free markets are not going to do.

Ecologically concerned governments can do this. Canada shut down all Eastern
seaboard fishing grounds in 1992. They remain closed, awaiting recovery of fish stocks.
Norway is just reopening its waters to herring and cod fishing as those stocks recover.

Use the Archetype and a graph to show what has happened

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Semester 1, 2007
Lecture 3: The Beer Game

MGX 9970 Business & Organizational Dynamics 52


Semester 1, 2007
The Beer Game

Linking Strategy/Policy/Behaviour
What is the Beer Game

• A simulation of a logistics chain

• A stream of orders and a stream of beer

• Played over 40 weeks

• Four steps per week

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Semester 1, 2007
Aim of the Game

• To supply the customer

• Maintain inventory at lowest possible level

• Avoid stock-outs.

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Semester 1, 2007
The Rules

Follow Instructions

Fill backlog

Keep records
The Objective

To minimise costs:

Inventory = $1 per unit per week


Backlog = $2 per unit per week

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Semester 1, 2007
Flows of Orders and Beer

Flow of Orders

Retailer Wholesaler Distributor Factory

Production

Retailer Wholesaler Distributor Factory

Flow of Beer

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Semester 1, 2007
Flows of Orders and Beer

Flow of Orders

Retailer Wholesaler

Retailer Wholesaler

Flow of Beer

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Semester 1, 2007
The Step Directions Action Records

1 Fill the Orders Orders goes to Inventory Record Backlog

Beer goes on Truck

2 Move the Beer Beer moves one place

3 Write the Orders Decide and write the order Record orders

4 Move the Orders Orders move one place

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Semester 1, 2007
Lecture 4

Debrief of Beer Game


Lessons of the Beer Game

Causal Loop Diagrams

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Semester 1, 2007
Lesson 1

Allocate Blame
Lessons of the Beer Game

Events

Patterns

Structures Behaviour

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Events Patterns Structures

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Semester 1, 2007
CLD for Beer Game

O O
Customer's Orders My inventory My orders
S

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Semester 1, 2007
CLD for Beer Game

O O O
Customer's
Inventory B1 Customer's Orders My inventory My orders
B2
S S

MGX 9970 Business & Organizational Dynamics 67


Semester 1, 2007
CLD for Beer Game

O O O O
Customer's
Inventory B1 Customer's Orders My inventory My orders Supplier's
B2 inventory
S S

MGX 9970 Business & Organizational Dynamics 68


Semester 1, 2007
CLD for Beer Game

O O O O
Customer's
Inventory B1 Customer's Orders My inventory My orders Supplier's
R1 B2 R2
S inventory
S S S
O
O

Delay in Supply 1 Delay in Supply

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Semester 1, 2007
A question

What elements of the system are closely linked

and what are loosely linked ?

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Semester 1, 2007
Solutions

MGX 9970 Business & Organizational Dynamics 71


Semester 1, 2007
Use the two Beer Game simulations to:
• See the impact of delays

• See the impact of meeting back orders

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Semester 1, 2007
Lecture 5 and 6

Archetypes
Fixes that Fail

B S
Problem Symptom
Fix
S
O
S

R S
R
Real Problem Unintended
Consequence

MGX 9970 Business & Organizational Dynamics 74


Semester 1, 2007
S

S
Problem Symptom

S
O
Fix
Fixes that Fail
S
Unintended
Real Problem Consequence

Symptoms

Fixes

MGX 9970 Business & Organizational Dynamics 75


Semester 1, 2007
Shifting the Burden

B
S
B S

Skills shortfall Technical Problems Use of consultant

O O
S S
Internal R
capacity
S
Dependence on Consultant
S O
B
Shifting the Burden
Skills shortfall
B Us e of consultant
Technical Problems
O
S
S
S
Internal
capacity R
S
Dependence on Consultant

3: Skills shortfall
1: Technical Problem

2: Use of consultant

MGX 9970 Business & Organizational Dynamics 77


Semester 1, 2007
Success to the Successful

S O
R R
Allocation of Resources
Success of A to A instead of B Success of B
S O
Success to the Successful
S O
R R
Allocation of Resources
Success of A to A instead of B Success of B
S O

Success of A

Success of B
Escalation
A's results B's results
S S

S
O
B B
Activity by A A's situation Activity by B
relative to B
S S

O S
Threat to A Threat to B
S
A's results B's results
S
Escalation
S
B O
Activity by A A's situation B
Activity by B
relative to B
S S

O S
Threat to A Threat to B

B's Activity
A's Activity

Threat to B
Threat to A
S
A's results B's results
S
Escalation
S
B O
Activity by A A's situation B
Activity by B
relative to B
S S

O S
Threat to A Threat to B

Threat to A

A's activity
Tragedy of the Commons
Gains for A S
S S
R

S R B
A's Activity

S
O
S Gain per
Total Activity Common Resource
individual Activity

B's Activity
R B
S

R
S
S
Gains for B S
Tragedy of the Commons (ii)
Gains for A
S S
S
B

O R B
A's Activity

S
O
S Gain per
Total Activity Common Resource
individual Activity

B's Activity
R B
O
B
S
S
Gains for B S
Tragedy of the Commons (iii)

2: Gains per individual Activity

1: Commons
Drifting Goals

O
B
Goal Pressure to Lower the Goal
S

S
Gap
Drifting Goals

Desired Goal

Gap
Quality Quality
Desired Goal

"Pressure Goal" "Pressure Goal"


Drifting Goals

O
B
Goal Pressure to Lower the Goal
S

S
Gap

O
S
Action B Correction

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Semester 1, 2007
Drifting Goals

Desired Goal Desired Goal

Gap "Pressure Goal"


Quality Quality

"Pressure Goal"

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Semester 1, 2007
Drifting Goals

1: GAP 2: GOAL 3: PRESSURE TO LOWER GOAL

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Semester 1, 2007
Lecture 7

Tools for Analysis

Causal Diagrams

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Semester 1, 2007
The story of rabbit control in Australia

Births S Rabbits O Deaths

Rabbits

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Rabbits (ii): A policy decision
Foxes
S

S S

Births S Rabbits O Deaths

Rabbits
Foxes

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Rabbits (ii): Another policy decision

Hunting of foxes
S
B
Attacks on Chooks
S
O
Foxes
S
B
S R S S
Births Rabbits O Deaths

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Semester 1, 2007
Rabbits (iii): Another policy decision
Hunting of foxes
S

Attacks on Chooks
S
O
Foxes
S

S S S
Births Rabbits O Deaths
S
S
Poisoning
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Semester 1, 2007
Rabbits (iv): An insight

Rabbits

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Rabbits (v): Unintended consequences

Rabbits
Hunting of foxes
S

Attacks on Chooks
S
O
Foxes
S

S S S
Births Rabbits O Deaths
S S
S
The Super Rabbit R Poisoning
S S
Resistant Strains
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Semester 1, 2007
Key Concepts (i)

• Causation

• Feedback

• Behaviour over time

• Balancing and reinforcing loops

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Key Concepts (ii)

• Leverage points
• Lags
• Policy is often counter-intuitive
• Closure of the loops
• Story

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Semester 1, 2007
Practice with CLDs (thanks to John Sterman)

S
Chickens Eggs

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Semester 1, 2007
Practice with CLDs (thanks to John Sterman)

S
Chickens Road Crossings
O

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Semester 1, 2007
Practice with CLDs (thanks to John Sterman)

O S
Road Crossings Chickens Eggs

S S

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Practice with CLDs

S
S
S O
Earnings Savings Spending
O
O

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Semester 1, 2007
Practice with CLDs

Weight

Exercise Smoking

Food Intake

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Semester 1, 2007
Moving from

Causal Loop Diagrams

to

Stock-Flow-Rate Diagrams

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Semester 1, 2007
The Petrol Strike Problem

The Story

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Semester 1, 2007
Ask the question:

Where are the Accumulations ?

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Petrol at stations
Pressure on comp anies

What is the policy lever ?


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Semester 1, 2007
Deliveries
+ Petrol In Stations
- Use

Petrol In Sta tion s

Deli ve ries Use

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Price

Petrol stocks
Deliveries Use

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Semester 1, 2007
Ask the question (again):

Where are the Accumulations ?

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Semester 1, 2007
Petrol Stocks Question 1

Deliveries Question 2 Use

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Semester 1, 2007
Variables for the model

• Perceived Amount • Number of visits


• Queues • Amount per visit
• Panic Buying • Rationing

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The Petrol Problem

Panic Buying Rationing


S
O
Queues S
O
O S Number of Visits Amount per visit
O
Perceived Amount
S
S
S
Petrol at Stations Petrol in Tanks

Deliveries Purchases Us e

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MGX 9970 Business & Organizational Dynamics 115
Semester 1, 2007
Lecture 8

Tools for Analysis

Stock Flow Rates


Concept 1: Resources

• The basis for Competitive Advantage.

• Accumulations

• Inflows and outflows

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Graphics
Customers

Gains Losses

• Inflows fill the stock

• Outflows drain the stock

• Stocks accumulate over time

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Semester 1, 2007
Ac c umula t io ns

Profit
Staff
Inventory
Outlets
Students
Cars
Backlog
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Semester 1, 2007
Your turn

• Identify three accumulations


• Define the inflows and outflows
• Show to a partner

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Metrics

• An accumulation is a difference between:


– The inflow
– The outflow
– And varies over time

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An example

Profit

Revenue Costs

Time Time Time

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An exercise

Profit

Revenue Costs

Time Time Time

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Semester 1, 2007
An exercise

Profit

Revenue Costs

Time Time Time

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Semester 1, 2007
Your turn

• Use the revenue/profit/costs model


• Design three BOT graphs
• Show two to a partner
• They sketch the third

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Ageing chains

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Semester 1, 2007
Ageing chains are progressions

Grad Di p Stu dents Masters Studen ts

Enro lmen ts Prog ressi on Gradu atio n

Li eute nants Captains Majo rs

Gradu atio ns Prom otio n to Capta in Prom otio n to Major Resi gnations

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Your turn

• Make an ageing chain for your customers

• Think of strategic splits

• Show to a partner

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More progressions

Vi sa Vi sa Gol d Vi sa Pl atin um

Upgra de 1 Upgra de 2 Exit


Purchas e

Bas e mobile Extras Plan Vi deo Phone Li nked Vi deo Phones

Upgrade 1 Upgrade 2 Upgrade 3 Exit


Purchas e

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An added complication

Bas e mo bile Extras Plan Vi deo Phone Li nke d Vi deo Phone s

Upgra de 1 Upgra de 2 Upgra de 3


Purchas e

Lo sses 1 Lo sses 4
Lo sses 2 Lo sses 3

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Fundamental Model is an “Ageing Chain”

In Trai ning Waiting for Jobs Age 23 to 54 Age 61 to 65


Age 55 Age 56 to 60

Teacher training starts Graduations Getting Jobs P1 P2 P3 Reti rements

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Step 1: Add losses

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Step 2: Model policy

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Step 3: Model policy feedback

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Introducing Rates

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Rates

• Rates control inflows and outflows

Customers

Gains Losses

Advertising Product failure

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Rates

Word of Mouth

Customers

Gains Losses

Advertising Product failure

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Word of Mouth

Customers

Gains Losses

Advertising Product failure

Engineering Capability

Hires Quits

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The Concept of Directionality
Identifies impact of causal relationships

Establishes causation holding all else steady

Revenue Profit

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And the following is also true

Revenue Profit

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So

Causation
Revenue Profit
S
Directionality

Where S means
“moves in the Same direction”
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Another aspect (i)

Costs Profit

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Another aspect (ii)

Costs Profit

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So

O
Profit Costs

Where O means
“moves in the Opposite direction”

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So the causal relationship is:

S O
Revenue Profit Costs

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Directionality

Word of Mouth

Customers
Gains Losses

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Directionality

Word of Bad Mouth


S

Customers
Gains Losses

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Word of Mouth

S
S
Customers
Gains Losses

Product Failure
O

Engineering
Capability
Hires Quits

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Your turn

• Take your ageing chain for your customers

• Link it to resources in the company

• Make an ageing chain for the resources

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