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EAT340 - Professional Engineering

Management Techniques

Work Breakdown Structure (WBS),


Activity Sequencing & Scheduling

Lecturers: Mrs Helen Scott


Dr Ken Robson
EAT340 – Student Preparation

For this session you were required to:

 Look at Lesson 8 Notes


 Read Chapter 9 & 10 of Burke, pages 115 -153 of Burke

 Work with the rest of your team in preparation for


the tutorials
Learning Outcomes

On completion of this lesson you should be able to:

 Subdivide projects into a number of work packages.


 Employ appropriate numbering systems to uniquely
identify all work packages.
 List and describe the relationships that might exist
between activities.
 Construct network diagrams of logical activity
relationships on the basis of WBS-related information.
 Produce a Gantt Chart showing the logical order &
timing of project activities.
Project Specification

 Development of the project proposal can be a


major part of the planning process.

 One of the primary tasks is to clarify what the


objectives are of the project and how they should
be carried out

 Outline plan indicates whether or not it feasible to


meet the deadline
Scope Definition

Subdivision of the major project deliverables into


smaller more manageable components.

 Scope Verification- the formal acceptance of the


scope by the stakeholders. Needs to happen at
every stage of the project life cycle.

Outcome: Work Breakdown Structure.


Work Breakdown Structure (WBS)

 A decomposition of the entire project into individual


units of work.

 Provides a basis for planning, budgeting, financial


control, defining the organisation and assigning
responsibilities.

 WBS = “a cascade of deliverables, in which the


overall product or objective of the project is broken
down into sub-products, assemblages and
components”.
Work Breakdown Structure

 Many different method of sub-division


 Product
 Organisation
 Cost
 Location
 Number of levels determined by :
 Level of detail
 Level of risk
 Level of control
 Estimate accuracy
 Work package value
 Work package man hours
WBS

WBS by hierarchical subdivision into tiered activities.

Main Project

Tier 1 Tier 1 Tier 1


Activity 1 Activity 2 Activity 3

Tier 2 Tier 2 Tier 2 Tier 2 Tier 2 Tier 2


Activity Activity Activity Activity Activity Activity
1.1 1.2 2.1 2.2 3.1 3.2
WBS Numbering System

WBS subdivision by text indents.


 Main Project:
1. Activity 1
1.1 Activity 1.1
1.2 Activity 1.2
2. Activity 2
2.1 Activity 2.1
2.2 Activity 2.2
3. Activity 3
3.1 Activity 3.1
3.2 Activity 3.2
WBS

Building a house.
Project Planning
 Feasibility Study
 Scope Management
 Build-Method
 Execution Strategy

 Work Breakdown Structure (WBS)


 Organisational Breakdown Structure (OBS)
 Critical Path Method (CPM)
 Schedule Gantt Chart
 Procurement Schedule
 Resource Histogram
 Budgets and Project Cash Flow
 Communication Plan
 Project Quality Plan
 Risk Management Plan
 Baseline Plan
WBS & Activity Scheduling

However, the WBS does not say anything about the order
in which things can be done.
WBS - Project Schedule

1. Produce a list of activities and sub-activities


required to complete the project

2. Think about the logical order in which these


activities will need to be carried out

3. Add an activity duration estimate for each activity


Project Activities

Activities in Series are those in which the preceding activity must be


completed before the next can start.

Activity 1 Activity 2 Activity 3

Activities in Parallel are those which can be performed at the same time.

Activity 2

Activity 1
Activity 4

Activity 3
Logical Relationships

Series Activities – House Building.


Logical Relationships

Parallel Activities – House Building.


Project Activities

Activities in Series are those in which the preceding activity must be


completed before the next can start.

Activity 1 Activity 2 Activity 3

Activities in Parallel are those which can be performed at the same time.

Activity 2

Activity 1
Activity 4

Activity 3
WBS - Project Schedule

 Produce a list of activities and sub-activities


required to complete the project (in logical order)

 Add an activity duration estimate for each activity

 This will enable you to:


- carry out a Critical Path Analysis (CPM)
(using network diagram)

- develop an activity schedule/Gannt chart


Activity Logic Tables

Activity Preceding Activity


A -
B A
C A
D C
E B
F B, C
G D, E, F
Network Diagrams
Activity Logic Table - Exercise
Network Diagram - Solution
Gantt Chart

 A list of activities and sub-activities required to


complete the project (shown in logical sequence - with numeric labels)

 Columns headings showing dates (calendar)

 Show activity dates and duration (i.e. fill – from/to dates)

 Can be compiled in Excel or Microsoft Project


Gantt Chart Showing Activities in Series

Activity Week 1 Week 2 Week 3


1 [[[[[[[[[[[[[[[[[[
2 [[[[[[[[[[[[[[[[[[
3 [[[[[[[[[[[[[[[[[[
Gantt Chart Showing Activities 2 & 3 Running in Parallel

Activity Week 1 Week 2 Week 3


1 [[[[[[[[[[[[[[[[[[
2 [[[[[[[[[[[[[[[[[[
3 [[[[[[[[[[[[[[[[[[
4 [[[[[[[[[[[[[[[[[[
Example - Building a House (Series)

Activity Month 1 Month 2 Month 3


(Dates) (Dates) (Dates)
1 Foundations [[[[[[[[[[[[[[[[[[
2 Wall [[[[[[[[[[[[[[[[[[
3 Roof [[[[[[[[[[[[[[[[[[
Example - Building a House (Parallel)

Activity Month 1 Month 2 Month 3


(Dates) (Dates) (Dates)
1 Roof [[[[[[[[[[[[[[[[[[
2 Plumbing [[[[[[[[[[[[[[[[[[
3 Electrics [[[[[[[[[[[[[[[[[[
4 Plastering [[[[[[[[[[[[[[[[[[
Example - Building a House (in more detail)

Activity January February March April May


1 [[[[[[[[[[[
Foundations
2 Wall [[[[[[[[[[[
3 Roof [[[[[[[[[[[
4 Plumbing [[[[[[[[[
5 Electrics [[[[[[[[[
6 Plastering [[[[[
7 Painting [[[[[[
8 Skirts etc. [[[[[[[
Work Breakdown Structure (WBS) –
Activity Sequencing & Scheduling

Summary of Key Points:


 The WBS establishes the logical relationship between
project activities.
 The activity logic table forms the basis for the network
logic.
 The network shows the sequence in which project
activities must take place & the relationship between
activities
 The Gantt Chart shows activity timing
Next Steps

 Look at Lesson 9 Notes

 Read Chapter 11 & 12 of Burke, pages 154- 179


for the next session.

 You MUST work with ALL of the members of your


team to prepare for the tutorials