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 About the Company

 Established in 2000

 Factories in Jammu, Coimbatore and Nasik

Tip Top Pencils

 Headquarter in Mumbai

 About 1500 employees working

 On an average 3 million pencils manufactured daily

 Introduction to ERP
 Integration of business management practices and modern
technology.

 In simple words ERP is an amalgamation of three most

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important components; Business Management Practices,

Information Technology and Specific Business Objectives.

 The integration between business processes helps develop

communication and information distribution, leading to
remarkable increase in productivity, speed and performance.
Tip Top Pencils
The Process
 Human Resource Module

 Recruitment
– Vacancies and job descriptions
– Record keeping
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– Selected candidates

 Training
– Professionals/ Mentors available
– Job specific training.
– Training expenses.
 Cont……

 Time Management
– Shift planning
– Time recording
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– Absence and leave management

 Payroll Management
– Salary management

 Incentives and Appraisals

 Master Planning & Production Module

 Market Demand and Planning

– Customer demand of pencils
– Plant Capacity
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– Raw materials needed

 Inventory
– EOQ for order of pencils
– Re order Level
– Warehouse
 Cont……

 Supply and Procurement

– Database of suppliers
– Transportation
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– Lead time for procurement of RM

 Production
– Daily job information
– Quality control
– Breakdowns and defectives
 Finance Accounting Module

 Daily Information
– Daily pencil sales
– Daily voucher entries
– Daily receivables and payable relating to purchase and
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sales of pencils

 Statutory & Regulatory

– Value added tax analysis & reporting
– TDS & service tax
– Excise
 Cont…..

 Financial Information
– Balance sheet
– Profit and loss account
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– Information about debtors and creditors

 Enterprise Controlling
– Executive Information System
– Business Planning & budgeting
– Profit centre accounting
 Sales Module

 Estimation Cost Sheet

– Cost of sales dept. in terms of man power.
– Cost of promotion and advertisement
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– Cost of transportation (finished goods)

 Sales Forecast
– Identify future sales from past data and trends
– Identify the clients order in advance
 Cont…….

 Purchase order
– Order from the clients
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 Delivery instruction
– Tracking delivery time

 Customer master
– Clients information
 Our Expectations……
 Quickly identify profitable opportunities

 Proper co-ordination between departments

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 Proper manpower planning

 Accurate tracking of quantities and cost.

 Updated information system

 Eliminate order processing & accounting errors