SAP Human Resource Module

Overview – Recruitment
 Applicant Structure
Internal/external applicants

Applicants

Unsolicited/referring to vacancy

Applicant group
(Regular, temporary, trainee...)

Applicant range
(Administrative, Managerial, Blue Collar...)
From a Vacancy to Hiring an Applicant

Advertisement Applicants
Vacancy
WANTED
Skilled,
professional
person for . . .

Short Listing

Hiring Selection Applicant List

00125 Anne Svensson
00179 Laura Smith
00198 Tom Hansen
00202 Max Sydow
00206 Lisa Cheng
00306 Johan Matin
00319 John Ford
00345 James
Ericsson
 Organizational Structure -
A Vacancy Triggers the Recruitment Process

Organizational
unit
O

Position S
Job C

Applicant
A
P
Person (Employee) P
 Questions Pertaining to
Personnel Recruitment

Which
Vacancy? Which
Department?

Which
Letter?
When? Unsolicited or
Advertisement
Related?
Where Are
the
Application Internal or
Files? External?
 Recruitment

The 7 Steps of a
Typical Recruitment Procedure
Hire
Contract Mailed
Valuation (Yes/No)
Interview
Valuation (Yes/No)
Forward to Department
Receipt by Personnel Department
Start of recruitment procedure

Positions Positions
Vacancies Start the Recruitment Process

Vacancy

Position Needs
to be Filled

Recruitment

Start Recruitment Activities

 Publishing vacancies

Medium
The Times
The Times - Employment
08.06.96

Advertisement E
Employment
Personnel agency Press
office
Wanted

Skilled, Recruitment
efficient instrument
person to . . .
The Times
Applications to . . . The Times - Employment
08.06.96
 Applicants and
Recruitment Instruments

Medium Recruitment Advertisement Applicant

Instrument

WANTED
Employment
Office Charleston
Employment
Agency

Press
New York
Times
 Create Advertisements
for the External and Internal Web-sites
Recording basic data

Level 1 - Enter basic data

Name
Address
Org.Assignment
...

SAP AG
Neurottstr . 16
69185 Walldorf
Anna Other
21 Payne Lane
Surbiton
SAP
Surrey

Dear Sir or Madam,

I would like to apply in response

to your advertisement in The
Times of 08.06..

I am currently employed as ...

...
Recording additional data

Level 2 - Enter additional data

Qualifications
Education
Previous employment
...

Anne Other
21 Payne Lane
Twin Falls
SAP
Idaho

Resume

01.08.68 - 01.06.72 Elementary

01.08.72 - 01.06.81 High School
01.10.81 - 01.07.84 Training
...
 Applicant Status

To be hired
In process Data
transfer

Invited
ted On hold

Rejected
Contract offer
ted Offer rejected
 Applicant actions

Prepare
hiring

Prepare hiring
Recommendation

Overall status Reference

Overall status: Overall status:

Contract offered To be hired
Example of a Profile Matchup
 Finding a Candidate for a Vacant Position

Search for applicant via qualifications

Profile comparison

The following qualification requirements

Manufacturing Quality
Manufacturing Planning
Fluent in English
are met by Harry Hiring
Qualifications Requirements
R

The following meet the qualifications in part:

4 of 5 Sandra Stone
3 of 5 Kevin McGann
3 of 5 Michael Parker
 Closing the selection procedure

Overall status: Vacancy assignment status: Vacancy assignment status:

to be hired to be hired rejected

Action type 014 Hiring date If applicable, overall status:

rejected
Performance on 01.09.1996

Action type 015 Transfer applicant data Action type 011 Mail letter of rejection

Performance by 20.08.1996 Performance by 20.08.1996

Transferring data to Personnel Administration

Employment
contract

A. Schneider
-----------------
Signature

Employee file

Applicant file
Applicant Vs Person

Applicant Employee

Applicant number Personnel number

R
 Applicant statistics

APPLICANT STATISTICS OF
STATISTICS RECRUITMENT
INSTRUMENTS
-------------- STATISTICS OF
----------- ADVERTISEMENTS ----------------------
---------------- -----------------------
-------------- ---------------------------
--------------------------- -----------------
----------
----------------------
--------------------
-------------
Continual Competence Profiling using
needs based various
on strategies communication-
channels
Applicant
database
Applicant

Selection and use of

other recruitment
channels
Internal advertising
Recruitment
Needs/vacancy Create
motivation Search in the
requirements
database
Applicant

Test
Interviews
First selection Get references
Interviews Selection
/short list

Shortlist Interviews

Start of
Negotiate Transfer of employment
Offer of employment
employment employment data to
contract
conditions salary systemt

Induction

Acceptance
of contract