Institutional framework

-Disaster Management
Post-Independence, the task for managing
disasters continued to rest with the Relief Commissioners in each state,
who functioned under
the Central Relief Commissioner, with their role limited to delegation of
relief material and money in the affected areas.

Every five-year plan addressed flood disasters under “Irrigation,

Command
Area Development and Flood Control”. Until this stage, the disaster
management structure was activity-based, functioning under the Relief
Departments.
Emergence of Institutional Arrangement in India

A permanent and institutionalized setup began in the decade of 1990s with set up of a
disaster management cell under the Ministry of Agriculture, following the declaration of
the decade of 1990 as the ‘International Decade for Natural Disaster Reduction’ (IDNDR)
by the UN General
Assembly.

Following series of disasters such as Latur Earthquake (1993), Malpa Landslide (1994),
Orissa Super Cyclone (1999) and Bhuj Earthquake (2001), a high powered Committee under
the
Chairmanship of Mr. J.C. Pant, Secretary, Ministry of Agriculture was constituted for
drawing
up a systematic, comprehensive and holistic approach towards disasters.

There was a shift in policy from an approach of relief through financial aid to a holistic one
for addressing disaster management.

Consequently, the disaster management division was shifted under the Ministry
of Home Affairs in 2002 vide Cabinet Secretariat’s Notification No. DOC.CD-108/2002
dated
27/02/2002 and a hierarchical structure for disaster management evolved in India.
Organisation and Structure of Disaster Management
The Disaster Management Division is headed by Joint Secretary (DM) in MHA, who is
assisted by three Directors, Under Secretaries, Section Officers, Technical Officer,
Senior Economic Investigator consultants and other supporting staff.

The upper echelon of the structure consists of Secretary

(Border Management), Home Secretary, Minister of State in charge and the Home
Minister.
Disaster Management Framework

Shifting from relief and response mode, disaster management in India started to
address the issues of early warning systems, forecasting and monitoring setup for
various weather related hazards.

A multi-stakeholder High powered group was setup by involving representatives

from different ministries and departments.

Some of these ministries were also designated as the nodal authorities for specific
disasters.
Following a High Powered Committee Report on Disaster Management for establishment of
a separate institutional structure for addressing disasters and enactment of a suitable law
for institutionalizing disaster management in the country, a multi-level links between these
ministries and the disaster management framework have emerged.
Present Structure for Disaster Management in India

In India is the structure of Disaster Management is in a state of transition.

The new setup, following the implementation of the Act, is evolving; while the
previous structure also continues .

Thus, the two structures co-exist at present.

•The National Disaster Management Authority has been established at the centre,
and the SDMA at state and district authorities at district level are gradually being
formalized.
•In addition to this, the National Crisis Management Committee, part of the earlier
setup, also functions at the Centre.

•The nodal ministries, as identified for different disaster types of function under the
overall guidance of the Ministry of Home Affairs (nodal ministry for disaster
management).

•This makes the stakeholders interact at different levels within the disaster
management framework.
Within this transitional and evolving setup, two distinct features of the institutional
structure for disaster management may be noticed.

Firstly, the structure is hierarchical and functions at four levels – centre, state, district
and local.

•In both the setups – one that existed prior to the implementation of the Act, and other
that is being formalized post-implementation of the Act, there have existed
institutionalized structures at the centre, state, district and local levels.

•Each preceding level guides the activities and decision making at the next level in
hierarchy.

• Secondly, it is a multi-stakeholder setup, i.e., the structure draws involvement of

various relevant ministries, government departments and administrative bodies.
Disaster Management Act, 2005

It provides institutional mechanisms for drawing up and monitoring the implementation of

the disaster management.

The Act also ensures measures by the various wings of the Government for prevention and
mitigation of disasters and prompt response to any disaster situation.

The Act provides for setting up of a

•National Disaster Management Authority (NDMA) under the Chairmanship of the Prime
Minister,
•State Disaster Management Authorities (SDMAs) under the Chairmanship of the Chief
Ministers,
•District Disaster Management Authorities (DDMAs) under the Chairmanship of
Collectors/District Magistrates/Deputy Commissioners.

The Act further provides for the constitution of different Executive Committee at national
and state levels.
Under its aegis, the National Institute of Disaster Management (NIDM) for capacity
building
and National Disaster Response Force (NDRF) for response purpose have been set up.

It also mandates the concerned Ministries and Departments to draw up their own plans in
accordance with the National Plan.
The Act further contains the provisions for financial mechanisms such as
creation of funds for response, National Disaster Mitigation Fund and similar funds at
the state and district levels for the purpose of disaster management.

The Act also provides specific roles to local bodies in disaster management.

Further the enactment of 73rd and 74th Amendments to the constitution and
emergence of local self- government, both rural and urban, as important tiers of
governance, the role of local authorities becomes very important.

The DM Act, 2005 also envisages specific roles to be played by the local bodies in
disaster management.
National Level Institutions
National Disaster Management Authority (NDMA)
Following enactment of the Disaster Management Act, 2005, the NDMA was formally
constituted in accordance with Section-3(1) of the Act on 27th September, 2006 with Prime
Minister as its Chairperson and nine other members, and one such member to be
designated as Vice-Chairperson.

Mandate of NDMA:
The NDMA has been mandated with laying down policies on disaster
management and guidelines which would be followed by different Ministries,
Departments of
the Government of India and State Government in taking measures for disaster risk
reduction.

It has also to laid down guidelines to be followed by the State Authorities in drawing up
the State Plans and to take such measures for the management of disasters,

Details of these responsibilities are given as under :-

(a) Lay down policies on disaster management;

(b) Approve the National Plan;
(c) Approve plans prepared by the Ministries or Departments of the Government of India
in accordance with the National Plan;
(d) Lay down guidelines to be followed by the State Authorities in drawing up the State
Plan;

(e) Lay down guidelines to be followed by the different Ministries or Departments of the
Government of India for the purpose of integrating the measures for prevention of
disaster or the mitigation of its effects in their development plans and projects;

(f ) Coordinate the enforcement and implementation of the policy and plan for disaster
management;

(g) Recommend provision of funds for the purpose of mitigation;

(h) Provide such support to other countries affected by major disasters as may be
determined by the Central Government;

(i) Take such other measures for the prevention of disaster, or the mitigation, or
preparedness and capacity building for dealing with the threatening disaster situation
or disaster as it may consider necessary;

(j) Lay down broad policies and guidelines for the functioning of the National Institute
of Disaster Management.
Composition of NDMA:
Besides the nine members nominated by the Prime Minister, Chairperson of the
Authority, the Organisational structure consists of a Secretary and five Joint
Secretaries including one Financial Advisor.
There are 10 posts of Joint Advisors and Directors, 14 Assistant Advisors, Under Secretaries
and Assistant Financial Advisor and Duty Officer along with supporting staff.

National Executive Committee (NEC)

A National Executive Committee is constituted under Section 8 of DM Act, 2005 to assist
the National Authority in the performance of its functions.

NEC consists of Home Secretary as its Chairperson, ex-officio, with other Secretaries to the
Government of India in the Ministries or Departments having administrative control of the
agriculture, atomic energy, defence, drinking water supply, environment and forest, finance
(expenditure), health, power, rural development, science and technology, space,
telecommunication, urban development, water resources.

The Chief of Integrated Defence Staff of the Chiefs of Staff Committee, ex-officio, is also its
Members.

NEC has been given the responsibility to act as the coordinating and monitoring body for
disaster management, to prepare a National Plan, monitor the implementation of National
Policy etc. vide section 10 of the DM Act.
State level Institutions

State Disaster Management Authority (SDMA)

The DM Act, 2005 provides for constitution of SDMAs and DDMAs in all the states and
UTs. As per the information received from the states and UTs, except Gujarat and Daman &
Diu, all the rest have constituted SDMAs under the DM Act, 2005.
Gujarat has constituted its SDMA under its Gujarat State Disaster Management Act, 2003.
Daman & Diu have also established SDMAs prior to enactment of DM Act 2005.

State Executive Committee (SEC)

The Act envisages establishment of State Executive Committee under Section 20 of the Act,
to be headed by Chief Secretary of the state Government with four other Secretaries of such
departments as the state Government may think fit. It has the responsibility for
coordinating and monitoring the implementation of the National Policy, the National Plan
and the State Plan as provided under section 22 of the Act.
District level Institutions
District Disaster Management Authority (DDMA)

Section 25 of the DM Act provides for constitution of DDMA for every district of a state.

The District Magistrate/ District Collector/Deputy Commissioner heads the Authority as

Chairperson besides an elected representative of the local authority as Co-Chairperson
except in the tribal areas where the Chief Executive Member of the District Council of
Autonomous District is designated as Co-Chairperson.

Further in district, where Zila Parishad exist, its Chairperson shall be the Co-Chairperson
of DDMA. Other members of this authority include the CEO of the District Authority,
Superintendant of Police, Chief Medical Officer of the District and other two district
level officers are designated by the state Government.

The District Authority is responsible for planning, coordination and implementation of

disaster management and to take such measures for disaster management as provided in
the
guidelines.

The District Authority also has the power to examine the construction in any area in
the district to enforce the safety standards and also to arrange for relief measures and
respond to the disaster at the district level.
National Institute of Disaster Management (NIDM)

Background: In the backdrop of the International decade for Natural Disaster

Reduction
(IDNDR), a National Centre for Disaster Management was established at the Indian
Institute for
Public Administration (IIPA) in 1995.

The Centre was upgraded and designated as the National Institute of Disaster
management (NIDM) on 16th October 2003.

It has now achieved the status of a statutory organisation under the Disaster Management
Act, 2005.

Section 42 of Chapter VII of the Disaster Management Act, 2005 entrusts the institute
with numerous responsibilities, namely to develop training modules, undertake research
and documentation in disaster management, organise training programmes, undertake
and organise study courses, conferences, lectures and seminars to promote and
institutionalize disaster management, undertake and provide for publication of journals,
research papers and books.
Management Structure: The Union Home Minister is the President of the
Institute, It was
constituted on 23rd February, 2007 and has a general body of forty two members
comprising of secretaries of various ministries, departments of the Union Government
and heads of national level scientific, research and technical organizations.

Government also
constituted a 14
member
Governing Body
under the Act
Organizational Structure – NIDM is headed by an Executive Director along with the
faculty and staff. The organizational structure may be seen below.
 The Institute has four academic divisions
• Geo-Hazard Division
• Hydro-met Hazard Division
• Policy Planning and Cross Cutting Issues Division
• Response Division

It provides facilities of training and research on disaster management.

National Disaster Response Force (NDRF)

Constitution and role of NDRF: The National Disaster Response Force (NDRF) has
been constituted under Section 44 of the DM Act, 2005 by up-gradation/conversion of
eight standard battalions of Central Para Military Forces i.e. two battalions each from
Border Security
Force (BSF), Indo-Tibetan Border Police (ITBP), Central Industrial Security Force (CISF)
and Central Reserve Police Force (CRPF) to build them up as a specialist force to respond to
disaster or disaster like situations.

The eight battalions (1 battalion comprised of nearly 1000 person) of NDRF consist of
144 specialised teams trained in various types of natural, man made and non-natural
disasters.
72 of such teams are designed to cater to the Chemical, Biological, Radiological and
Nuclear
(CBRN) calamities besides natural calamities.
Each NDRF battalion consists
of 1149 personnel organised in
18 teams comprising of 45
personnel, who are being
equipped and trained for
rendering effective response to
any threatening disaster
situation or disaster, both
natural and man made.

All these eight battalions are

being trained in natural
disasters while four of them
are being additionally trained
for handling CBRN( chemical,
biological, radiological and
nuclear) disasters.

Based on vulnerability profile

of different regions of the
country, these specialist
battalions have been presently
stationed at the following
eight places as may be seen
from the map in Figure.
State Disaster Response Force (SDRF)
The states/UTs have also been advised to set up their own Specialist Response Force for
responding to disasters on the lines of National Disaster Response Force vide Ministry of
Home
Affairs letter dated 26th July 2007 and 8th March, 2011.

The Central Government is providing assistance for training of trainers. The state
governments have been also advised to utilise 10 percent of their State Disaster Response
Fund and Capacity Building Grant for the procurement of search and rescue equipment
and for training purposes of the Response Force.

Civil Defence
Aims and Objectives of Civil Defence Act:

The Civil Defence Policy of the GoI until 1962 was confined to making the states and
UTs conscious of the need of civil protection measures and to keep in readiness civil
protection plans for major cities and towns under the Emergency Relief Organisation
(ERO) scheme.

The CD Organisation is raised only in such areas and zones which are considered
vulnerable to enemy attacks.

The revision and renewal of categorised CD towns is done at regular intervals, with the level
of perceived threat or external aggression or hostile attacks by anti- national elements or
terrorists to vital installations.
Role of Civil Defence: During times of war and emergencies, the CD organisation
has
the vital role of guarding the hinterland, supporting the armed forces, mobilising the
citizens and helping civil administration for saving life and property, minimising
damage, maintaining continuity in production centers and raising public morale.

The concept of CD over the years has shifted from management of damage against
conventional weapons to also include threat perceptions against nuclear weapons,
biological and chemical warfare and environmental disasters.
Civil Defence Setup in the States

Civil Defence at district level

Fire services

Home Guard: Role: The role of Home Guards is to serve as an auxiliary to the
police in the maintenance
of law and order, internal security and help the community in any kind of emergency
such as air-raid, fire, cyclone, earthquake, epidemic etc.
They are also expected to help the police in maintenance of communal harmony, assist
the administration in protecting weaker sections,
participate in socio-economic and welfare activities and perform Civil Defence duties.
The total strength of Home Guards is 5, 73,793. (2011)
Interface between the Ministries for disaster Management

The interface between stakeholders and the disaster management framework is

permanent, backed by legislative measures, decisions, such as those taken for
establishment
of the bodies and committees for managing disasters and the government orders to execute
these decisions.

The expertise based interfaces emerge when the stakeholders serve as ‘service providers’
to the disaster management framework.

For instance, the institutions under Ministry of Earth Sciences and Ministry of Water
Resources, that is, Indian Meteorological Department (IMD) and Central Water
Commission (CWC) respectively, provide information on the weather and climatic
parameters and the potential hazards and threats to the nodal management authority.

Further,
these organizations are involved with disaster planning activities – flood zonation and flood
plain management in case of CWC, and hazard mapping and database generation in case of
IMD.

The organizations and institutions under the Department of Space provide research and
technical support by monitoring the weather elements and facilitating satellite based
information.
The Disaster Risk Reduction (DRR) should be seen as an integral part of environment
(climate change also) and development.

The impending risk analysis should be done in the light of disasters and possible threat of
high intensity disasters due to climate change. Accordingly, mitigation and adaptation
programmes should be developed.

The mitigation plan should address

the issues of structural and non-structural interventions along with the fiscal and
monetary tools (for DRR & adaptation) for pre and post disaster planning. If this is main
streamed, sustainable development can be attained and miseries of the people could be
minimised.

The top down

and bottom up institutional linkages for policy formulation and programme execution
would be interdependent with each other.