Overview

2016 Analytical Services Program (ASP)

U.S. Department of Energy

2016 ASP Workshop

George E. Detsis
Analytical Services Program Manager
Office of Sustainable Environmental Stewardship
Office of Environment, Health, Safety and Security
U.S. Department of Energy

Covington, Kentucky
September 19–22, 2016
 Topics

• Accomplishments – Fiscal Year (FY) 2016

• ASP Component Elements
‒ U.S. Department of Energy Consolidated Audit Program
(DOECAP)
‒ Mixed Analyte Performance Evaluation Program (MAPEP)
‒ Visual Sample Plan (VSP)

• FY 2017 Initiatives

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 DOECAP

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 FY 2016 DOECAP
Accomplishments

• Completed 31 on-site audits

‒ Currently in the process of reviewing/approving audit reports
‒ Reviewing CAPs

• Completed the transition of Electronic Data System (EDS)

to Microsoft SharePoint platform

• Briefed DOE field/contractor and HQ managers on audit results

• Initiated Phased Audit Process for Labs
• Office of Inspector General (OIG) ASP audit

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 FY 2016 DOECAP
Accomplishments

DOECAP FY 2016 audits:

22 Lab audits: 9 TSDF audits:

‒ 15 Environmental ‒ 7 Radiological
‒ 2 Lab Closures ‒ 2 Non-Radiological
‒ 1 Surveillance Hazardous Waste
(Clean Harbor facilities)
‒ 4 Industrial Hygiene

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 FY 2016 DOECAP
Accomplishments

DOECAP TSDF Phased Audit Process:

• Phase III audit for the EnergySolutions Utah site
• Phase II audit for the Waste Control Specialists site
• Phase I audits for M&EC and DSSI

DOECAP Labs Phased Audit Process:

• Phase I audits for two environmental Labs:
TestAmerica/Denver Lab; and Brooks Applied Laboratories

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 FY 2016 DOECAP
Accomplishments

Auditor Pool:
• Auditor cadres continued to grow – new auditors from
throughout the DOE Complex
• 145 auditors which includes 34 lead auditors, plus 7 auditors-in-
training in the queue for FY 2017
Lab TSDF
Fiscal Year
Auditors Auditors

2011 61 66
2012 57 65
2013 61 74
2014 57 75
2015 69 77
2016 66 79

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 DOECAP
Lab Audits

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 FY 2016 DOECAP
Common Lab Findings

Control and
reporting of
electronic records Procedures do not
CAs for failed PT results reflect actual Lab
not completed within practices
21 calendar days
8%
20%
9%
Maintaining
thermal
preservation 10%
of incoming
samples MAPEP PT
19% failures
10%
Radiological
survey of
incoming 11% 13%
shipping Note: This pie chart represents
containers
40% of 185 lab finding in
Annual review
FY 2016 – thus the most
and update of QA review of common lab findings
procedures not 10% of data
performed

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 FY 2017
Tentative Lab Audit Schedule

Laboratory Audit Dates

Eberline Analytical Corporation,
December 2016
Oak Ridge, TN (ESO)
ALS Laboratory Group,
January 2017
Cincinnati, OH (ALSO)
Materials and Chemistry
Laboratory, Inc., Oak Ridge, TN January 2017
(MCL)
ALS Laboratory Group,
February 2017
Salt Lake, UT (ALSU)
BC Laboratories, Inc.,
February 2017
Bakersfield, CA (BCL)
APPL
February 2017
Clovis, CA (APPL)
Shealy Consulting, LLC,
March 2017
Batesville, SC (SCL)
Shealy Environmental Services,
March 2017
Inc., West Columbia, SC (SES)
Southwest Research Institute
March 2017
San Antonio, TX
GEL
April 2017
Charleston, SC

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 FY 2017
Tentative Lab Audit Schedule

ARS International, LLC

April 2017
Port Allen, LA
TestAmerica, Inc., *
April 2017
Arvada, CO (TAA)
ALS Environmental Laboratory,
May 2017
Fort Collins, CO (ALSC)
TestAmerica, Inc.,
May 2017
Earth City, MO (TAS)
Curtis and Tompkins
May 2017
Berkley, CA (CTL)
TestAmerica, Inc.,
May 2017
West Sacramento, CA (TAW)
Brooks Applied Labs, *
June 2017
Bothell, WA (BAL)
Eurofins Frontier Global Science, Inc.
June 2017
Bothell, WA (EUR)
TestAmerica, Inc.,
July 2017
Richland, WA (TAR)
Columbia Basin Analytical
July 2017
Laboratories, Pasco, WA (CLS)
*Phase II Audit

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 DOECAP
TSDF Audits

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 FY 2016
Most Common TSDF Findings

• Waste and waste storage not properly managed

• Insufficient hazardous warning signs
• TSDFs not following procedures
• Training not adequate or not timely
• Safety equipment blocked, not available,
or improperly maintained
• Insufficient documentation or records

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 FY 2016
Distribution of TSDF Findings
by Audit Disciplines
Transportation
Management Quality Assurance
Management
4%
17%
Sampling &
Analytical
Data Quality
4%

13% Waste
54%
Industrial Operations
& Chemical
Safety
6%
Environmental
Compliance &
Permitting

2%
Radiological
Control

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 FY 2017
Tentative TSDF Audit Schedule

TSDF Audit Dates

Clean Harbors El Dorado
November 2016
El Dorado, AR (ELD)
Omega Technical Services
January 2017
Oak Ridge, TN (OTS)
Babcock Services
January 2017
Oak Ridge, TN (BSI)
EnergySolutions Tennessee
February 2017
Oak Ridge, TN (EST)
Diversified Scientific Services, Inc.
March 2017
Kingston, TN (DSSI)
Waste Control Solutions*
April 2017
Andrews, TX (WCS)
PermaFix Northwest
April 2017
Richland, WA (PFN)
EnergySolutions Utah**
May 2017
Clive, UT (ESU)
PermaFix Florida
June 2017
Gainesville, FL (PFF)

*Phase III Audit

**Onsite Audit

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 MAPEP

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 FY 2016 MAPEP
Accomplishments

• Completed 2 MAPEP proficiency testing (PT) sessions:

‒ Series 33 – September 2015
‒ Series 34 – March 2016
‒ 14,000 analyses of 1,500 PT samples for the 2 test sessions above
‒ 125 participating Labs (85 domestic / 40 international)
• Provided technical assistance in remedial PT samples
• Developed draft MAPEP Technical Standard
• DOE HQ continues to forge PT requirements into national
laboratory accreditation standards (The NELAC Institute’s
Forum on Laboratory Accreditation).

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 FY 2016 MAPEP
Accomplishments

DOECAP Audited Labs Participating in MAPEP

Environmental Labs Industrial Hygiene Labs*
ALS Fort Collins Materials and Chemistry
TestAmerica – Knoxville Columbia Basin Laboratory
TestAmerica – Denver
TestAmerica – St. Louis
TestAmerica – Richland * Note: These IH Labs have
TestAmerica – West Sacramento environmental components
Eberline – Oak Ridge
BC Laboratories
Southwest Research Institute
Brooks Applied Labs
Eurofins Frontier Global Science
GEL
ARS

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 FY 2016 MAPEP
Accomplishments

Additional Field Requests for Analytes/Matrices

Site Analyte Matrix

BWXT Portsmouth Uranium-Isotopic D&D Material

Technetium-99 D&D Material
Hanford Samarium-151 Water and Soil
Carbon-14 Water
Hanford/Oak
Chlorine-36 Water
Ridge/NTS

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 FY 2016 MAPEP
Accomplishments

Developing Collaborative Relationships with

Foreign Governments through Scientific Endeavors
• ASP Manager represented DOE in Abu Dhabi, UAE –
Radiation Measurements Cross-Calibration (RMCC)
Project Workshop
• ASP Manager briefed senior managers at HQ
from AU and NNSA on the results of the RMCC
Workshop
• MAPEP is viewed by RMCC labs as a key component
for performance improvements/defensible data relative
to concerns over nuclear power plant(s) development
in the Region, and the establishment of valid/reliable
baseline data
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 VSP

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 FY 2016 VSP
Accomplishments

• Version 7.4 released in June 2015

• VSP active in social media with VSP pages

on YouTube, Facebook, and LinkedIn

• 19 VSP video training courses are available on YouTube

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 FY 2016 VSP
Social Media

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 FY 2017
Program Goals / Objectives

VSP:
‒ Continue VSP training and upgrade of new toolkits to
support DOE Field needs

MAPEP:
‒ Complete Technical Standard

‒ Continue to reassess MAPEP domestic/international

participation based on budgetary limitations

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 FY 2017
Program Goals / Objectives

DOECAP:
‒ No more than 31 DOECAP audits
‒ Continue to replenish/grow auditor pool
‒ Improve team leader/auditor training capabilities
‒ Update QSM requirements, related checklists, Data Query,
and DOECAP Procedures AD-1, Policies and Practices
‒ Continue to reward top performers at the Labs/TSDFs
with limited-scope audits or no on-site audits.
‒ Address recommendations from OIG audit of ASP

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 Historical Perspective

DOE Office of Inspector General (OIG)

Audit Report IG-0374, Audit of the DOE's Commercial
Laboratory Quality Assurance Evaluation Program
June 20, 1995

Finding #1: Finding #2: Finding #3:

Some Labs were Inconsistent audit No lessons learned.
audited more than methods and
once and some audit reports.
weren’t audited at all.

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 Addressing Finding #1:
Eliminating Audit Redundancies

1996 2016
Environmental Management DOECAP conducted a total of 31 audits:
Consolidated Audit Program
(EMCAP) established • 22 Lab audits
(18 environmental / 4 industrial hygiene)
• 9 TSDF audits
2001 (7 radiological / 2 non-radiological
Department-wide hazardous waste – Clean Harbors)
referred to as DOECAP • Every year, $7.2 million saved by
eliminating 170 independent field audits
• Since 2001, $108 million saved and
2,500 audits prevented.

1996 2001 2016

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 Criteria for
Conducting DOECAP Audits

1: Two or more DOE Contract Users

(With one exception – if a DOE Program Line Manager or Field Site
Manager makes a specific written request, plus a commitment to
staff the audit team, the ASP Manager will consider adding a facility
to the audit list.)

2: Total amount of usage must exceed $50K

3: Contract Holders need to provide auditor support

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 OIG 2016 Audit

Results:
• All 3 program components (DOECAP, MAPEP,
and VSP) are managed effectively/efficiently
• Found no redundant audits of commercial analytical
Labs/TSDFs
One Audit Finding:
• IG identified one finding regarding vulnerabilities in the
handling of OUO data when auditors download
documents onto personally-owned electronic devices.
‒ This introduces a cyber security vulnerability.
• DOECAP will need to address this vulnerability in 2017.
‒ Range of options and implications—we need your input.

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 Input?

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 ASP
Point of Contact

George E. Detsis
ASP Manager
(301) 903-1488
George.Detsis@hq.doe.gov

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