Business presentations

Akshay Razdan 17BM60006

Ashwani Kumar 17BM60022
Ashwin Prasad 17BM60023
Sayali Ketkar 17BM60044
Palash Bolia 17BM60065
Rudradeb Mahato 17BM60084
S. S. Darun Prakash 17BM60104
Vignesh J 17BM60123
Table of contents
History of the document
Need of presentations
Types of Presentations

Different Roles of presenters based on their objectives, place, and role

Key components
How to deliver an effective presentation
How to structure a power-point presentation:
Principles for designing a corporate presentation:
Dos and Don’ts
Anticipating the future of presentations
Evolution of Presentation

As early as… Heralds Classroom Digital medium

• The use of presentations • Usually persuading them • The classrooms are • Since the invention of
as a form of that the king knows simple modern day computer, the way the
communication can be what is best for his presentation where presentation progressed
marked as old as the subjects, and hence teachers will present to next level. The
cave painting as our buying their loyalty about a topic to the PowerPoint changed the
ancestors explains students way of presentation that
various methods of is happening around the
hunting through world
paintings
Importance of Presentation

“People do judge a book by its cover, so the best

thing to do is to write a good book and design a

good cover for it”. -
 Importance of presentation over other form of
communication
Improvisation
• While presenting one can be able to
observe the reactions of the audience,
based on their body language
• Thus giving a chance to revise certain
elements of delivery on the spot
The Importance of Effective Presentation for Organizational Success- T V S S Swathi, The IUP Journal of Soft Skills, Vol. IX, No. 2, 2015
Getting the message through Two way communication
• Emphasizing the key points in
presentation is much greater • Finally, presentations assess
compared to a written report. the audience’s degree of
• In presentations, visual aids can be comprehension through
used to explain and describe points, questioning(from both sides)
thus help audience to fully
comprehend the message. and observation.
 The Body Language
“I speak two languages, Body & English” – Actress Mae West

Non verbal – includes gestures, movement & looks on stage

Elements of body language

• Postures : Feet/Body
• Gestures : Clinton Box, Hold the ball, Pyramid hands, Palms Up/Down
• Facial expression
• Eye contact
• Use of stage
• Energy level

Attire

• https://hbr.org/2017/04/6-ways-to-look-more-confident-during-a-presentation
• J. Schneider et al. “Presentation Trainer: what experts and computers can tell about your nonverbal communication”. Journal of Computer Assisted Learning, 164-177
• https://www.speakwithpersuasion.com/learn/body-language/
Verbal delivery
Organising the structure

Voice of the presenter - pitch, volume, rate & tone

Speech patterns – ‘you know’ , ‘so’

Inflection / Modulation

Articulation

Fillers, pauses, accented speech

Knowing the audience - use of non-jargonized, slang words

Making it interactive

“Strategies for Effective Oral Delivery”, Communication Skills (MCM 301), Lecture 18, Virtual University of Pakistan
Types of Business Presentations
Speaking to Inform Speaking to Persuade
Informative Presentations Persuasive Presentations
Training Presentations Sales Presentations
Interview Presentations. Image Building
Conference Presentations Presentations
Investor Presentation

Speaking to Actuate Speaking to Entertain

Entertainment Presentations
Goodwill Presentations Talk Shows
Motivational Presentations Speeches
Political Presentations Plays/Mimicry Acts

 T V S S Swathi (2015).The Importance of Effective Presentation for Organizational Success. The IUP Journal of Soft Skills, Vol. IX, No. 2, June 2015, pp. 7-21.
 http://www.livespeech.org/blog/the-four-types-of-public-speaking
Types of Speakers
Avoider Resister Accepter Seeker

Finds presentations
May present but is Accepts the necessity
Tries best to escape stimulating and goes the
not encouraged to do of presentations
from facing the extra mile in seeking
so but unwillingly
audience opportunities

 Robert Dolan (2017). Effective Presentation Skills, Journals investing in Science, FEMS Microbiology Letters, 364, 2017, fnx235
 Principles of designing Presentations
Design matters Think Communication – not decoration

Remove clutter Obsess about the ideas – not tools

Embrace constraint Clarify you attentions

Practice restraint Simplify as much as you can –But no more

Know when to stop Sharpen your vision and curiosity from the lessons around you

Adopt the Beginner’s Mind Utilize empty space

Check your ego at the door Create better and accurate Visuals

Focus on the experience of design Become a master storyteller

https://books.google.co.in/books?hl=en&lr=&id=tzwzAgAAQBAJ&oi=fnd&pg=PP6&dq=principles+for+designing+presenta
tion&ots=_0L_RDObpb&sig=D0xGdRo97DcPDBJYeDXB7Ikx_BE#v=onepage&q=principles%20for%20designing%20presenta
tion&f=false
Do’s and Don’t
DO’s DON’T

Hold up your end with compelling material Don’t parrot PowerPoint

Keep it Simple Distribute handouts in the end not during the presentation

Minimize no of slides Don’t plan body language

Time your remarks Don’t overuse effects and transitions

Use vibrant colors

Import relevant images and graphics

Edit ruthlessly before Presenting

http://jandonline.org/article/S0002-8223(06)02111-0/pdf
https://www.renderforest.com/blog/tricks-for-an-effective-presentation
http://www.moviesgrowenglish.com/PDF/Handout/PowerPoint_Do's_and_Don'ts.pdf
 How to Give an Effective Presentation
Focus on
Objective
Verbal
Rehearse
Delivery

Body
Language How Presenting
Visual Aids

Incorporating
Story Interaction
Role of
Entertainm
ent

Jannette Collins (2004). Giving a PowerPoint Presentation: The Art of Communicating Effectively, Radio Graphics, Volume 4, Number 4
Focus on Objective
• One rule is to tell the audience what you are going to tell them, then tell them and then again tell them what
you told them

Rehearse
• The best presentations are rehearsed

• Unrehearsed wandering presentations lack focus

Presenting Visual Aids

• When showing images and graphics, the presenter should orient the audience about it and allow enough time
for its assimilation and not rush through the presentation

Jannette Collins (2004). Giving a PowerPoint Presentation: The Art of Communicating Effectively, Radio Graphics, Volume 4, Number 4
Incorporating Interaction into a Presentation
‘Tell me and I forget; Show me and I remember; Involve me, and I understand.’ —Chinese proverb

• Learning is a dynamic process requiring the active participation of the audience

• A presentation should be designed to include as much audience participation as possible

Role of Entertainment
‘People will pay more to be entertained than educated.’—Johnny Carson

• It is first necessary to motivate and gain the attention of the learner in order for learning to
take place

• The right amount of humor, if used judiciously, can build a rapport with the audience and
have a conducive environment for learning to take place

Jannette Collins (2004). Giving a PowerPoint Presentation: The Art of Communicating Effectively, Radio Graphics, Volume 4,
Number 4
Punctuation Marks
1. Period(End of the para)
2. Period (New Line)
3. Comma
4. Colon
5. Semicolon
6. Question Marks
7. Exclamation mark
8. Double Quotation (Opening & Closing)
9. Dash
10.Hyphen (Opening & Closing)
11.Dots
12.Parenthesis
 Importance of Punctuations
Dear John, Dear John,

I want a man who knows what love I want a man who knows what
is. All about you are generous, kind, Before love is all about. You are
thoughtful people, who are not like generous, kind, thoughtful.
you. Admit to being useless and People who are not like you admit
After
inferior. You have ruined me. For to being useless and inferior. You
other men, I yearn. For you, I have have ruined me for other men. I
no feelings whatsoever. When we’re yearn for you. I have no feelings
apart, I can be forever happy. Will whatsoever when we’re apart. I
you let me be? can be forever happy–will you let
me be yours?
Yours,
Jane Jane
 Interaction of
Structure with Punctuation in
Business Writing

Structure of a Business Letter

Salutation

Body of the Letter

Sign off
 Salutations
Formal  Colon :
Eg. Informal with Interjections
Respected Trump:
To whomsoever it may concern: Comma after interjection
+
Informal  Comma , Period or Exclamation after Noun
Eg. Eg.

Dear Mom, Good morning Vimal , .

Dear John,
https://erinwrightwriting.com/punctuate-salutations-emails-letters/
 Sign off
Comma ,
Yours Faithfully, | Yours Sincerely, |Yours truly, | Thanks, | Regards,
followed by
Signature
(Preferably Full name in formal letter) – Shouldn’t be followed by a Period.
Eg.
Thanks,
S.S.Darun Prakash

Oxford Programs Limited: How to Write Good Letters and E-mails, Dec 2017
 Quotation Mark
(Inverted Commas)

British Style Punctuations (Part of the

quote) at the end

• ‘Single’ – To enclose quoted Exclamation, Comma,

matter
Period should come inside
• “Double” – For quotations within the quotation mark.
a quotation
Eg. Eg.
‘What do you mean by Did he really shout ‘Save
“Respect”?’ me!’?
 Usage of Quotation Mark
• For Titles
Eg.
Vinod read an article on ‘Artificial Intelligence.’

• To enclose an unfamiliar word or to be used in a technical sense

Eg.
‘Hermeneutics’ is the usual term for such interpretation.
 Semicolon – Colon
• Semicolon  To link two independent clauses that are closely
related in thought.

Eg.: ‘Solar radiation is intense; it also gives energy’

• Colon  To introduce a list | Between two main clauses wherein 2nd

clause explains or follows the 1st clause | Before a quotation & direct speech

Eg.: That is my philosophy for life : ‘Always do what you love’

He shouted : ‘Save me!’

University of Wisconsin Madison: https://writing.wisc.edu/Handbook/Semicolons.html

Story
• A 12-year-old from Nairobi, Kenya named Richards,
invented a mechanism to protect his livestock from
being attacked by lions, especially at night
• He was invited to 2013 TED conference for this
invention, “lion lights”
• The reason was his inspiring story
• He was painfully shy, his English was halting, but still he
delivered it successfully.

https://hbr.org/2013/06/how-to-give-a-killer-presentation
 Humans are wired to listen to stories. The scope of the
presentation should be limited to that which can be explained,
and brought to life with examples, in the available time
 Futures of presentations
Skills – need to learn how to felicitate and moderate discussions.

Future presentations need to be more conversational.

Making sense of information is paramount.

Technology will act as enabler.

Slide based presentation are eventually transforming into movie-like presentations.

Interactive presenting tools will become popular – Prezi, Powtoons etc.

Use of hand gestures and speech command to navigate the slides will become popular.

Technologies like Augument Reality , Virtual Reality and Holographic projections will provide unprecedented audience engagement.

V. A. Wardhany, M. H. Kurnia, S. Sukaridhoto, A. Sudarsono and D. Pramadihanto, "Smart presentation system using hand
gestures and Indonesian speech command," 2015 International Electronics Symposium (IES), Surabaya, 2015, pp. 68-72.
Holographic Projection
Recorded patterns are projected through holoprojector resulting into large-scale, three dimensional high-resolution
images onto a variety of different surfaces, at different focal distance.

Without the glasses

Used in Military mapping, disaster evacuation and rescue scenarios.

Medical tool for visualising patient data and organ scans.

Fraud and security, like use of holograms on credit cards/currency.

https://www.youtube.com/watch?v=w_kw-Ip_oT8

Dr. Ahmed Elmorshidy, “Holographic Projection Technology: The World is Changing”, Journal Of Telecommunications, Volume 2, Issue 2, May 2015.
1. Which is a primary purpose for making any business presentation? 4. When you are making a presentation:
a. To impress the audience with your knowledge a. Knowing your subject is not as important as knowing how to hold the
b. To keep the audience entertained so they do not leave early audience’s attention.

c. To inform the audience about something or influence them to do b. You should be an expert on the subject, so you can answer any
questions that might come up.
something
c. You should feel confident that you can say something useful and
d. To demonstrate the use of high-tech presentation aids worthwhile about the subject.
2. Because presentations sometimes get started late, you should:
d. It’s not as important to know your subject well as it is to have good
a. Make sure you don’t have to be anywhere right away in case you go presentation skills.
over the time limit. 5. If you feel a rush of nervous symptoms as you are beginning your
presentation:
b. Decide ahead of time what you can leave out.
c. Be prepared to drop the question-and-answer session. a. Take a moment to make eye contact with individuals in the audience.

d. Practice speeding up your delivery, just in case you need to. b. Ignore the symptoms and start the presentation immediately.

3. What’s a recommended way to deal with presentation fear? c. Excuse yourself and leave the room so you can collect yourself.
a. Prepare thoroughly. d. Tell a joke
b. Memorize a script.
c. Ask friends to attend.
d. Avoid making eye contact with the audience.

10 minutes