TIME MANAGEMENT

GEETIKA NAGPAL BUTTAN 1

 DEFINATION

MANAGING TIME EFFECTIVELY SO THAT THE RIGHT

TIME IS ALLOCATED TO THE RIGHT ACTIVITY.

GEETIKA NAGPAL BUTTAN 2

 BENEFITS OF TIME MANAGEMENT

• LESS STRESS

• GET MORE DONE

• LESS REWORK

• LESS LIFE FRICTION AND PROBLEMSMS

• MORE FREE TIME

• MORE TIME WHERE IT MATTERS

GEETIKA NAGPAL BUTTAN 3

OBSTACLES OF EFFECTIVE TIME MANAGEMENT

- UNCLEAR OBJECTIVES

- DISORGANIZATION

- INABILITY TO SAY “NO”

GEETIKA NAGPAL BUTTAN 4

IT’s BY ONLY SAYING
“NO “ THAT YOU CAN
CONCENTRATE ON THE
THINGS THAT ARE
REALLY IMPORTANT
Steve Jobs

GEETIKA NAGPAL BUTTAN 5

OBSTACLES OF EFFECTIVE TIME MANAGEMENT

- INTERRUPTIONS

- TOO MANY THINGS AT

ONCE

- STRESS AND FATIGUE

GEETIKA NAGPAL BUTTAN 6

OBSTACLES OF EFFECTIVE TIME MANAGEMENT

- PROCRASTINATION

- AFRAID TO DELEGATE

- LOW SELF ESTEEM

GEETIKA NAGPAL BUTTAN 7

WHAT TO DO ??

GEETIKA NAGPAL BUTTAN 8

 PARETO PRINCIPLE or 80/20 RULE
• Original observation by Vilfredo Pareto was 80% of
Italy's land was owned by 20% of the population
• 20% of the world's population controls 82.7% of the
world's income
• You wear 20 % of your Clothes in your wardrobe 80
% of the time
• 20 % of the Business Customer account for 80 %
their complaints
• 80% of the effects come from 20% of the causes
GEETIKA NAGPAL BUTTAN 9
PARETO PRINCIPLE TO DAILY LIFE

TO DO LIST
1………………………
2………………………
3………………………
4……………………… 80 %
5………………………
6………………………
7………………………
8………………………
9………………………
10……………………… 20 %

GEETIKA NAGPAL BUTTAN 10

STEPHEN COVEY TIME MANAGEMENT MATRIX

GEETIKA NAGPAL BUTTAN 11

 IS IT BAD TO BE IN QUADRANT I?

• Are you in Quadrant I because of the

Urgency or the Importance?

• If Urgency dominates, when

importance fades, you’ll slip into
Quadrant III.

• But if you’re in Quadrant I because

of Importance, when Urgency fades
you’ll move to Quadrant II.
GEETIKA NAGPAL BUTTAN 12
 WHERE DO I GET TIME TO SPEND IN
QUADRANT II?
• From Quadrant III

• Time spent in Quadrant I is both urgent

and important- we already know we
need to be there

• We know we shouldn‘t be there in

Quadrant IV

• But Quadrant III can fool us

GEETIKA NAGPAL BUTTAN 13

 HOW TO USE THE MATRIX ??
Prioritizing Tasks by Urgency and Importance Results in 4 Quadrants with
Different Work Strategies

GEETIKA NAGPAL BUTTAN 14

GEETIKA NAGPAL BUTTAN 15
 ACTION PLAN

• "TO DO LIST“ (TOP 3 PRIORITIES TODAY)

• ALLOCATE TIME ACCORDING TO PRIORITIES (QUIET

HOUR)

• DELEGATE LOW PRIORITY ITEM

• DO NOT “REACT” TO URGENCY

• COMMUNICATE & CLARIFY VALUES

GEETIKA NAGPAL BUTTAN 16

 ACTION PLAN CONTD.

• ENTER THE RISK ZONE

• DEAL WITH ONE PAPER ONLY ONCE

• HAVE A FOLLOW THROUGH

• LEARN TO SAY TWO LETTER WORD - "NO"

• VISUALIZATION AND AUTO-SUGGESTION

GEETIKA NAGPAL BUTTAN 17

GEETIKA NAGPAL BUTTAN 18
 SMART GOALS
What do I want to accomplish?
• SPECIFIC : Why is this goal important?
Who is involved?
Where is it located?
Which resources or limits are involved?

• MEASURABLE : How much?

How many?
How will I know when it is
accomplished?

How can I accomplish this goal?

• ACHIEVABLE : How realistic is the goal, based on other
constraints, such as financial factors?

GEETIKA NAGPAL BUTTAN 19

 SMART GOALS
Does this seem worthwhile?
• REALISTIC : Is this the right time?
Does this match our other
efforts/needs?
Am I the right person to reach this goal?
Is it applicable in the current socio-
economic environment?

• TIMED : When?
What can I do six months from now?
What can I do six weeks from now?
What can I do today?

GEETIKA NAGPAL BUTTAN 20

GEETIKA NAGPAL BUTTAN 21
• THE BAD NEWS IS TIME FLIES. THE GOOD NEWS IS YOU ARE
THE PILOT.
• DO NOT WATCH THE CLOCK. DO WHAT IT DOES. KEEP
GOING.
• PEOPLE WHO DON’T FIND TIME FOR RECREATION ARE
OBLIDGED SOONER OR LATER, TO FIND TIME FOR ILLNESS.
• TIME IS MONEY SPECIALLY WHEN YOU ARE TALKING TO A
LAWER.
• MODERN MAN THINKS HE LOOSES TIME WHEN HE DOES
NOT DO THINGS QUICKLY.YET HE DOES NOT KNOWS WHAT
TO DO WITH THE TIME HE GAINS—EXCEPT KILL IT .

GEETIKA NAGPAL BUTTAN 22