ELECTRONIC MEDICAL RECORDING

SYSTEM AND INVENTORY SYSTEM OF

BARANGAY LAWANG BATO
HEALTH CENTER
Introduction

Electronic medical record system is an electronic record of

health-related information of an individual, authorized by clinicians
and staff within one health care organization. Whereby, the medical
data of every patient will be well organized and easy to look for
when needed. The doctors and medical assistants could easily track
the status of every patient by the use of this system and loss of
important data and any other information related to the patient
can be prevented. In addition to that, incorporated in this system is
the inventory of available medicines for prescriptions. This
medicine inventory system manages the flow of medicines: as
medicines are issued or already expired, stock is reduced, and as
medicines are received, stock is increased.
 The health center of barangay Lawang Bato can be found at
Mulawinan St., Lawang Bato, Valenzuela City, beside the 3’S
Lawang Bato and the Barangay Hall. Today, they are still recording
and storing the medical records of the patients by placing them in
a folder. The folders are organized according to the family
number. Each folder consists of ITR or Individual Treatment
Record of each member of the family. Because of the large
number of the folders, the storing and management of patient’s
data is less effective and less efficient. And so, could result to the
loss of patient’s data that could not be possibly recovered.
 The researcher’s solution for the problem that the health
center facing today is making a system that they can use to
organize and secure the patient’s data conveniently. The
minimum hardware requirement includes a processor Intel Core
i3, a RAM or random-access memory 2GB or more, a hard disk 20
GB or more, a monitor and a keyboard. On the other hand,
minimum software requirement includes an operating system
Windows 8 or higher version, a language Microsoft Visual Basic
2010 and a database MS Access 2010 or higher version.
 The objectives of the researchers for making this recording
system are to improve the welfare of the Barangay Health
Center, minimize the paper works of the clinicians and staff
within the said health center and to help them organize and
secure the patient’s data and their medicine’s inventory.
Statement of the Problem

The researchers would like to create a system that sought to find a

solution in the bulkiness of the papers being stored in the Barangay Lawang Bato
Health Center due to the large number of information required for the execution
of their service that may lead to loss of data.

Specifically, it tries to solve to the following problems:

A. What information are needed to the proposed system?
a. Individual Treatment Record (ITR)
B. Who owns the said information?
C. Who are the patients registered in a particular area?
D. What are the available medicines in the inventory?
E. What is the total balance of a particular medicine?
F. What is/are the advantage/s of having this system?
Scope and Limitation

This study covers the records of Barangay Lawang Bato

Health Center. The system is composed of two functionalities
which is for the patient’s medical records and inventory of the
medicines. For the patient’s medical records module, it would
allow the user to look for the preexisting record of a patient, edit
its personal information if changes should be made, enter the
patient’s vital signs, symptoms and doctor’s prescription, print the
ITR and create a new patient record. For the medicine inventory
module, the system is able to maintain a record for the availability
of medicines, date of expiry, as well as updating the balance of
medicines by adding or removing stocks of products.
 The system is not online based and is not designed to
be shared outside the individual practice and is mainly use
for diagnosis and treatment in the said health center. It does
not also include the special records for pregnant women.