PROCUREMENT

GUIDE
Services & Goods
 SINGLE QUOTE - UNDER BHD 3K SINGLE
Minimum 5 Working Days QUOTE

Internal Purchase Quote

Requisition (IPR) Receive Finance
Submit quote Purchase Order
Goods/Services
•Include details
matching IPR (PO) Forward to Finance
•Insert General Ledger (G/S)
(GL) account details

No RFQ/RFP/RFB
No Contract
 INTERNAL PURCHASE PROCESS - BHD 3K - 10K 3
Minimum 10 Working Days
Quotes

RFQ
•Fill out 1 page RFQ
IPR and submit to Finance
Suppliers
•Include details
Procurement Evaluation PO Receive G/S Forward to
min 3 suppliers •3 sealed quotations
•Insert GL account
to be submitted in Finance
Virtual Quotation Box
System

No RFQ/RFP/RFB
No Contract
 INTERNAL PURCHASE PROCESS: SINGLE SOURCE –
BHD 3K - 10K 3
Quotes
Minimum 10 Working Days

Justification
RFQ
IPR Sector team to Finance
Fill out 1 page PO Receive G/S
• Include details provide Forward to
RFQ and submit
• insert GL account Procurement Finance
to Procurement
with justification

No Contract
 INTERNAL TENDER PROCESS: PUBLIC TENDER-
BHD 10K - 25K Procurement
Committee
Minimum 4 Full Working Weeks

Performance
Bond Contract
RFP/RFB
IPR To be submitted Completed draft Finance
Fill out and Newspaper
•Include details Advertisement by successful of Contract to Forward to
submit to Evaluation bidder after
•Insert GL account be reviewed by Finance
Procurement letter of award Legal
 INTERNAL TENDER PROCESS: LIMITED TENDER-
BHD 10K - 25K Procurement
Committee
Minimum 4 Full Working Weeks

Performance
Bond Contract
RFP/RFB Completed
IPR Suppliers To be submitted Finance
Procurement Fill out and draft of
•include details min of 6 Committee by successful Forward to
submit to Evaluation bidder after Contract to be
•insert GL account suppliers Finance
Procurement letter of award reviewed by
Legal
 INTERNAL TENDER PROCESS: SINGLE SOURCE –
BHD 10K - 25K Procurement
Committee
Minimum 4 Full Working Weeks

Performance Bond
Suppliers RFP/RFB
To be submitted Contract
IPR Sector team to Finance
Procurement Fill out and submit by successful Completed draft
•Include details provide Committee to Procurement bidder after letter Forward to
of Contract to be
•Insert GL account Procurement with of award Finance
reviewed by Legal
justification
 TB PROCESS: PUBLIC TENDER- ABOVE BHD 25K
TB
Minimum 4 Full Working Weeks

Performance
Contract
Bond
RFP/RFB Completed
Evaluation To be Finance
IPR Tender Board Fill out and Newspaper draft of
Process and TB submitted by Forward to
(TB) Approval submit to Announcement Contract to be
approval successful Finance
Procurement reviewed by
bidder after
letter of award. Legal

Contracts over BHD

300,000 to be
reviewed by LLOC
 TB PROCESS: LIMITED TENDER- ABOVE BHD 25K
TB
Minimum 4 Full Working Weeks

Performance
Contract
RFP/RFB Bond
Suppliers Evaluation Completed Finance
Fill out and To be
IPR TB Approval Process and TB draft of
min of 6 submit to submitted by Forward to
approval Contract to be
suppliers Procurement successful Finance
reviewed by
bidder after
Legal
letter of award

Contracts over BHD

300,000 to be
reviewed by LLOC
 TB PROCESS: SINGLE SOURCE -ABOVE BHD 25K
TB
Minimum 4 Full Working Weeks

Performance Bond
Justification RFP/RFB Contract
IPR To be submitted by Finance
Sector team to Fill out and submit Completed draft of
•include details TB Approval successful bidder Forward to Finance
provide justification to Procurement Contract to be
•insert GL account after letter of award Department
to Procurement reviewed by Legal

Contracts over BHD

300,000 to be
reviewed by LLOC
Procurement Guide
Sponsorships
SPONSORSHIP CONTRACTS – UNDER BHD 10K
Minimum 5 Working Days

Justification Finance
Signed Request Sponsorship
IPR Provide for Sponsorship Proposal and Forward to the
justification for (RFS) Amount Finance
the Procurement Department
Department

No
Contract
SPONSORSHIP CONTRACTS – BHD 10K - 25K Procurement
Committee
Minimum 5 Working Days

Contract
Sponsorship Completed draft Finance
Procurement
IPR Committee Signed RFS Proposal and of Contract to be Forward to
Amount reviewed by Finance
Legal
SPONSORSHIP CONTRACTS – ABOVE BHD 25K TB
Minimum 2 Full Working Weeks

Contract
Sponsorship Completed Finance
IPR TB Approval Signed RFS Proposal and draft of
Forward to
Amount Contract to be
Finance
reviewed by
Legal

Contracts over BHD

300,000 to be
reviewed by LLOC
 CONTACT
Procurement Enquiries:
procurement@bahrainedb.com

Finance Enquiries:
Finance@bahrainedb.com

Legal Enquiries:
LegalAdvisor@bahrainedb.com