Objectives

• After completing this lesson, you should be

able to recognize the following:

– Shared entities

– The key integration points and business

flows between products in ERP
 What Are Shared Entities?
– Shared entities in ERP enable one-time
definition of an object and the use of that
object across several products.

– Shared entities are “owned” by a single product

for table purposes only.
 Shared Entities in E-Business:
Examples
Entity Description
AOL Application administration
Ledger Accounting information records
Unit of Measure Method of quantifying items
Items Raw materials, finished goods, or services
Suppliers Vendors we buy from
Customers Buyers of the end product
Sales Force Individuals credited with sales revenue
Employees Personnel who perform assigned tasks
Locations Business sites (addresses)
Organizations Logical unit entities
Application Object Library (AOL)
AOL

Currencies Languages Users Menus

Site profile options Responsibilities

 Ledger

Chart of Accounts Calendar Currency

Owned by General Ledger

 Units of Measure
• Length
• Base Unit = 1 cm
• 1 m = 100 cm
• 1 km = 100,000
cm

Units of Measure are used by a variety of functions and transactions to express the
quantity and measurement of items.
 Items

You can define and control all items in an inventory. After the items have been
defined, they are assigned to organization.
 Suppliers

Suppliers are the individuals or companies from which you procure goods and/or
services.
 Customers

Customers are buyers of the end products and/or services.

 Sales Force

Sales Force comprises individuals credited with sales revenue

 Employees

Employees are individuals employed by the company to perform certain tasks

 Locations

Locations are physical addresses that may represent your company’s

addresses or your customer’s addresses.
 Organizations

Legal entity: The business units where fiscal or tax reports are prepared
Operating Unit: The level at which Enterprise Resource Planning (ERP) transaction
data is secured
Inventory organization: A business unit such as a plant, warehouse, division, and so
on
Expenditure/event organization: The unit that allows you to own events, incur
expenditures, and hold budgets for projects

Organization is an entity designation used to partition data into logical units.

 Key Business Flows
Plan Source Make Market Sell Support

Concept to Campaign to Contract to

Release Order Renewal

Forecast to Procure to Demand to Click to

Plan Pay Build Order

Plan to Inventory to Order to Request to

Replenish Fulfillment Cash Resolution

Back Office
Accounting to
Benefits to People to Project to Financial
Payroll Paycheck Profit Reports
 Forecast to Plan

Demand planning

Order management Forecasts

Constraint-based
Sales Order Info
optimization

ASCP

Demand Planning: Create consolidated forecasts based on marketing, sales, and manufacturing.
Order Management: Provide sales order information.
Advanced Supply Chain Planning (ASCP): Create constraint-based plans or optimized plans.
 Procure to Pay

Inventory
Activity
Inventory
Cash
Management Requisitions

Accruals
Purchasing/iProcurement

Suppliers
Accounting

Ledger
Banks
Payables/
iExpenses Payables/ Expenses/ Payments General Ledger
 Demand to Build
Requisitions Cost info

Purchasing/ ASCP/MRP Cost

Management
iProcurement
Planned Order info Material/Resource info
Requisitions

Supply/Demand
info

BOM
Capacity
Inventory UOMs
WIP Engineering BOM info

Items

Order Management Engineering

 Campaign to Order
Marketing Phone call
communication placed

Marketing Advanced Inbound

Audience Call Routed

Script launched

Discoverer Scripting Sales

Quote submitted

Order Fulfillment
cycle (Order to Cash)
 Click to Order
User Management

Inventory JTA Marketing

In-Store
Items Mkt Qualifiers and
Discounts

Leads Get price

iStore
Shopping cart/
Sales quote Pricing
Get price

Quoting
Order Fulfillment
Book order
(Order to Cash)
 Order to Cash
Inventory
Set of books activity

General Ledger
Inventory

Cash UOMs
Management
Banks
Inter org/
Receivables/ Shipments
Purchasing/
Revenue/
iProcurement Inventory
Receipts
Transactions
Reqs
Invoices
Items
Receivables Customers Order
/iReceivables Management
 Contract to Renewal
Standard sales
contract

Sales Contracts iStore

Standard sales
contract Service Contracts

Quoting No item –
warranty
Quote to booked Service contract for only
order item with warranty

Invoice

Order Fulfillment Accounts

Order to Cash Receivable
 Request to Resolution
Solutions

Customers Knowledge
Management

Create SR Merchant assistance

iSupport
Customer Teleservice

Products
Create RMA Create return
owned
order
Items
Order Capture Order
Items Foundation Fulfillment
APIs (Order to Cash)
Inventory Installed Base
 Project to Profit
Ledger

Payables/ General Ledger Receivables

iExpenses /iReceivables
Burden

Invoices/ Adjusts Billings/ Credits

Suppliers
Commits Labor
Projects Customers
Projects UOMs
Assets

Purchasing/ Payroll
iProcurement Assets
 People to Paycheck

HRMS

HR Information

Accounting

General Ledger Payroll Cash

Management
 Plan to Replenish
Perform Min-Max Planning

Establish Inventory Plan Min-Max Material

Planning Policies

Purchasing Inventory Purchasing

Generate
Enterprise Roles Requisitions

Requisition to Receipt
Inventory System Inventory
Manager Automated planner
Purchasing
 Benefits to Payroll
Strategic Total Compensation
Staffing
to Hire Administer Determine Manage
Employee Participant Benefits
Benefits Eligibility Enrollment

Administer 3rd
Workforce and
Party Vendor
Sourcing
Relationships
Deployment
Compensation and Benefits
Post to Administer
Payroll to Payroll Flex
Payment Spending
Accounts

Payroll Payroll Compensation and Benefits