THE INSTITUTE OF CHARTERED

ACCOUNTANTS OF INDIA

Certificate.
This is to certify that Aishwarya Sable
(wro0556316) has successfully completed
100 hours training on “Information
technology” and a group project on “Access”.
 What are reports in access?
• A database report presents information retrieved
from a table or query in a preformatted,
attractive manner .
• Reports provide the most flexible way of viewing
and printing summarized information.
• Reports display information with the desired level
of details
• The user can add multiple totals, statistical
comparisons and pictures and graphics to a
report.
 Types of reports
• Tabular reports : Displays data in neat rows and
columns similar to a table. They calculate and display
subtotals or statistical information.
• Columnar report : Display one or more records per
page vertically .Display as a data entry form but are
used strictly for viewing data and not entering data.
• Labels : Sections that display only one record and at
the same point have sections that display multiple
records from the many side of a one-to-many
relationship with totals.
 Steps to create report wizard
• 1. In the Database window, click the Reports tab.
• 2. Click New.
• 3. In the New Report dialog box, click the wizard that you want to
use. A description of the wizard appears in the left side of the
dialog box.
• 4. Click the table or query that contains the data you want to base
your report on.
• 5. Click OK.
• 6. If you clicked Report Wizard, Chart Wizard, or Label Wizard
in step 3, follow the directions in the wizard dialog boxes.
• 7.If you click AutoReport: Tabular or AutoReport: Columnar,
Microsoft Access automatically creates your report.
Select the report wizard button in the
reports group of the create ribbon tab
Select a query or a table for the report. After that specify the
fields that should be included in the table, and then
specify the field(s) for grouping data in the report.
Specify the field(s) for grouping data in the
report.
The Grouping Options dialog box, which is
displayed when the user click the Grouping
Options button enables the user to define
grouping.
The grouping intervals list box displays
different values for the various data types.
Text: Normal, 1st Letter,2 Initial Letters, 3
Initial Letters
Numeric: Normal, 10s, 50s, 100s, 500s
Date: Normal, year, Quarter, Month, Week
Numeric and date data type
 Further the user is prompted to
specify the sorting order as ascending
or descending.
 Layout
• Block layout • Outline layout
The user is further prompted to
specify the title of the report.
Here is your report ready to be
presented !!!