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The document provides instructions for validating monthly alphalist files (MAP) and summary alphalist of withholding taxes (SAWT) files using the Alphalist Validation Module. It describes a 7 step process: 1) Enter TIN and branch code, 2) Select file type (1601E or SAWT), 3) Browse and select file, 4) Validate file, 5) Select log directory, 6) View validation report, 7) View validation results. The validation checks data conformity and generates a report of any errors found.
The document provides instructions for validating monthly alphalist files (MAP) and summary alphalist of withholding taxes (SAWT) files using the Alphalist Validation Module. It describes a 7 step process: 1) Enter TIN and branch code, 2) Select file type (1601E or SAWT), 3) Browse and select file, 4) Validate file, 5) Select log directory, 6) View validation report, 7) View validation results. The validation checks data conformity and generates a report of any errors found.
The document provides instructions for validating monthly alphalist files (MAP) and summary alphalist of withholding taxes (SAWT) files using the Alphalist Validation Module. It describes a 7 step process: 1) Enter TIN and branch code, 2) Select file type (1601E or SAWT), 3) Browse and select file, 4) Validate file, 5) Select log directory, 6) View validation report, 7) View validation results. The validation checks data conformity and generates a report of any errors found.
1601F diskette and data files. To validate 1601E files, click Validation and the Alphalist Validation Module screen will appear. Note: Validation is auto-checking of data conformity with prescribed data structure. Encode the TIN and the Branch Code (9 digit TIN without RDO Code) of the withholding agent at the <TIN of Withholding Agent> field. The <Year> field is defaulted to the current year.
2. Click button on the <1601E> field to choose
the transaction type to be validated, the 1601E Validation Menu screen appears. Click on <Browse> to search for that certain filename.
3. After clicking the <Browse> button, a
directory screen will appear. From the directory screen choose and click the filename corresponding to the type of transaction to be validated. Filenames contain the following letters depending on the transaction to be validated: E=1601E and F=1601F. In this case, choose E then click <Ok> button to continue the process.
BUREAU OF INTERNAL REVENUE Version 2 February 2006
Systems Development Division Page 1 Alphalist Validation Version 2.0 Monthly Alphalist of Payees (MAP) Job - Aid
4. After clicking the <Ok> button, it will go
back to the 1601E Validation Menu. Click on <Validate File> to continue the validation.
5. A Log Directory screen will appear. The
default directory is “reports”. The user may choose the folder where to save the report generated after validation, then click <Select> button to complete the validation process.
6. After validation, the report generated will
automatically appear. This report will indicate any errors found during validation. Otherwise, the report will specify that no errors were encountered. Click X at the upper right corner to close the Notepad window.
BUREAU OF INTERNAL REVENUE Version 2 February 2006
Systems Development Division Page 2 Alphalist Validation Version 2.0 Monthly Alphalist of Payees (MAP) Job - Aid
7. After closing the notepad window a
validation window will appear informing the user where the validated file is stored.
BUREAU OF INTERNAL REVENUE Version 2 February 2006
Systems Development Division Page 3 Alphalist Validation Version 2.0 Summary Alphalist of Withholding Taxes (SAWT) Job - Aid
For SAWT Form 2550Q
1. User can validate the SAWT forms diskette
and data files. To validate 2550Q files, click Validation and the Alphalist Validation Module screen will appear. Note: Validation is auto-checking of data conformity with prescribed data structure. Encode the TIN and the Branch Code (9 digit TIN without RDO Code) of the withholding agent at the <TIN of Withholding Agent> field. The <Year> field is defaulted to the current year.
2. Click button on the <SAWT> field to choose
the transaction type to be validated, the SAWT Validation Menu screen appears. Click on <Browse> to search for that certain filename.
3. After clicking the <Browse> button, a
directory screen will appear. From the directory screen choose and click the filename corresponding to the type of transaction to be validated. Filenames contain the following letters depending on the transaction to be validated. Click <Ok> button to continue the process.
BUREAU OF INTERNAL REVENUE Version 2 February 2006
Systems Development Division Page 4 Alphalist Validation Version 2.0 Summary Alphalist of Withholding Taxes (SAWT) Job - Aid
4. After clicking the <Ok> button, it will go
back to the 2550Q Validation Menu. Click on <Validate File> to continue the validation.
5. A Log Directory screen will appear. The
default directory is “reports”. The user may choose the folder where to save the report generated after validation, then click <Select> button to complete the validation process.
6. After validation, the report generated will
automatically appear. This report will indicate any errors found during validation. Otherwise, the report will specify that no errors were encountered. Click X at the upper right corner to close the Notepad window.
BUREAU OF INTERNAL REVENUE Version 2 February 2006
Systems Development Division Page 5 Alphalist Validation Version 2.0 Summary Alphalist of Withholding Taxes (SAWT) Job - Aid
7. After closing the notepad window a
validation window will appear informing the user where the validated file is stored.
Note: For BIR Users please see Annex of Alphalist MAP/SAWT Jobaid
BUREAU OF INTERNAL REVENUE Version 2 February 2006