MS Excel 2007

Btech (Mechanical)
Outline
 What is formatting?
 How to apply different formatting options
on your workbook?
Formatting
 Formatting is the process of changing the
appearance of your workbook.
 A properly formatted workbook can be
◦ Easier to read
◦ Appear more professional
◦ Help draw attention to important points.
The Format Cells dialog box
 Format data using different
fonts, sizes and font styles
 A font is the design applied to letters, characters and
punctuation marks. Each font is identified by a font
name or type face.
 Fonts can be displayed in various sizes and you can
even change the color of the font or the background
color in the cell.
 These options are available in the Format Cells
dialog box and there are also buttons available for
the formatting toolbar to make formatting faster.
To align data vertically,
select cells and click on
“Alignment palette”
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Use the drop-down menu
under “Vertical:”

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The text is now centered vertically.

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Data can be rotated – click
icon in alignment panel to
get format dialog box.

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Data may be rotated under “Orientation.”

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The data is rotated at a
45 degree angle.

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Add cell borders and backgrounds
 Excel provides a range of tools to format not
only the contents of a cell, but also the cells
themselves.
 The gridlines you see in Excel in a new
worksheet are not displayed on printed pages.
 You can add a border to a cell using either the
Borders button on the Font group of Home
TAB.
To add a border
around your cells,
select the cells, then
click on the
“Borders” button
and choose the “All
Borders” style.

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Click on the “Fill Color” icon
to select different colors.

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Click on the “Font Color” button
to change the color of your data.

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Under the “Page
layout” tab, click on
the arrow in the
bottom corner to get
the Page setup
menu.
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You may
change the
Orientation,
adjust the
size of the
spreadsheet,
change the
margins, add
a
header/foote
r, and more.
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Under the “Page layout” tab, you
can adjust the “Print area”.This is
the area that will be on the printed
copy of your spreadsheet.

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Click on Print Preview before
printing the worksheet. Dotted lines
will appear on the worksheet after
using Print Preview.The lines
indicate the page breaks.
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Apply Styles
 If you have several cells that use the same format, you
can create a style for those cells.
 A style is a saved collection of formatting options:
number formats, text alignment, font sizes and colors,
borders, and background fills.
 Apply an AutoFormat to a table
 You can apply a professionally designed format to
your worksheet by choosing one of the
predefined formats from the AutoFormat style
gallery.
 To apply an AutoFormat to a table:
◦ Select a range that has a table of information in it
◦ Click Format as Table from style group of Home TAB.
◦ Scroll through the gallery to view different table formats,
click on one you want to try and then click.
AutoFormat
style gallery
A worksheet with formatting applied