Audit Para Monitoring System(APMS)

(A Web Based Portal)

for
Submission of ATNs
to Lok Sabha Secretariat
http://apms.nic.in
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 STAKE HOLDERS OF THE SYSTEM

 Monitoring Cell, Administrator of Database

 Ministries/Departments
 Audit Authority
 Lok Sabha Secretariat

2
 WHY APMS

To provide an MIS for strengthening, streamlining and

speeding up the task of submission of Action Taken
Notes (ATNs) on C&AG Audit Reports to Lok Sabha
Secretariat.

Effective monitoring of various stages involved in the

submission of ATNs to Lok Sabha Secretariat for strict
expenditure control and prudent financial management.

3
 WHY APMS

To provide an MIS for strengthening, streamlining and

speeding up the task of submission of Action Taken
Notes (ATNs) on C&AG Audit Reports to Lok Sabha
Secretariat.

Effective monitoring of various stages involved in the

submission of ATNs to Lok Sabha Secretariat for strict
expenditure control and prudent financial management.

4
 APMS FEATURES

For each Role / hierarchy, Set of users defined

Dashboard for all 4 stakeholder, divided in 3

sections
Shows a status on Audit Para and ATNs
Published news / events posted by CGA
System Generated Alerts on workflow

Workflow for submission of ATNS assists the

user to know the stage which is depicted by
enabling/disabling dropdowns /buttons

5
 APMS FEATURES-Continued

Information on
Dashboard,
Hyperlink
Reports

Workflow for submission of ATNS assists the

user to know the stage which is depicted by
enabling/disabling dropdowns /buttons

Monitoring Cell has the monitoring rights at each

stage of workflow

6
 APMS FEATURES-Continued

Stake holders receive Automatic email alerts to

the emails id set in APMS
On login creation
On Vetting of Audit Para
On Submission of ATNs by Ministries
On Submission of revisions by Audits
On final submission to Lok Sabha

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 APMS FEATURES-Continued

Time frame of closing the Audit Paras is 4

months from the time it is laid before the
parliament
Target dates are set for each report which forms the basis for
Audit paras in that report and receipt of replies and management of
alert workflow
Dates entered are
Target Date of submitting Draft ATN by Ministry,
Target Date of vetting of Draft ATN by Audit,
Target Date of submitting Revised ATN by Ministry,
Target Date of Vetting of Revised ATN for Audit to send a
reply,
Target date for submitting final ATN by Ministry.

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 APMS FEATURES-Continued

Reports for all roles

Status of the total Audit para,
pending yearwise Atns Stages of ATNS,
Yearwise reply by CAG on those ATNS and
final /Cleared ATNS

Reports data exported to excel

Report can be printed

Monitoring section Reports assist in generating

“Reminder letters” for Ministries / Audit authority

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 APMS FEATURES-Continued

On the web browser type the URL

http://apms.nic.in
The application will be accessible through a
specific Login ID and Password for each of the
user.
The Login screen will look like the screen shown
on next slide

10
 Login Screen

Monitor
Ministry
Login : monitor
Login : health
password :
password : ****
******

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Dashboards

12
 Dashboard-Monitoring Cell, Administrator of the Database

Events
CGA

Audit
Para
Total

System
Generat
ed
alerts

Audit
Para
Ministry
wise

Atns total Audit

Para
Ministry
wise
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Dashboard-Monitoring Cell, Administrator of the Database

14
DashBoard-Ministry of Health

15
Dashboard-Audit Authority

16
Dashboard-LokSabha Secretariat

17
 Workflow for
Monitoring Cell,
Administrator of
Database

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 Monitoring Cell-Administrator of Database

Menu Audit Paras,

Default display all records, Enter search criteria to narrow down search

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 Data source For Outstanding Audit Paras

 Data Administrator- monitoring cell in the office of CGA upload

the data of the outstanding audit paras as per the reports
published by office of C&AG (Audit).
 This data will be updated by data administrator (Monitoring
cell) as and when the final ATNs vetted by the C&AG and
received in the monitoring cell along with the printed copies of
ATNs (bilingually) for its onward submission to Lok Sabha

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 Monitoring Cell-Administrator of Database

Para hyperlink 4.1 opens the paragraph

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 Monitoring Cell-Administrator of Database

Add Paras
Submission of PARAs into the repository by Monitoring Cell

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 AUDIT PARAs- ATNS-Audit Comments WorkFlow
AUDIT PARAs

Monitoring Cell – SUBMIT Monitoring Cell – PUBLISH

FINAL ATN TO LOK AUDIT
SABHA

Ministry – SUBMIT FINAL

ATN Ministry - SUBMIT DRAFT
ATN

Audit Autthority – SUBMIT

AUDIT COMMENTS

Audit Authority – SUBMIT AUDIT

COMMENTS

Ministry- SUBMIT REVISED ATNS

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 Monitoring Cell-Administrator of Database-ATNS Stages

View ATNS from Ministries and the Audit comments

Draft, revised,final

Draft,Revised, Revised, Final

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 Monitoring Cell-Administrator of Database-Reports List

7 reports ,
Total view of Paras,
ATNs Pendencies at ministry side
Vetting Pendencies at audits side
Cleared and submitted Paras

25
 Monitoring Cell-Administrator of Database-Report Details

Search
criteria Export
to data to
narrow excel
search

Print
button
print
details

26
Monitoring Cell-Administrator of Database-Export to Excel

27
Monitoring Cell-Administrator of Database-Report-Print
Reminder Letters
Print
reminder
letters

28
Monitoring Cell-Administrator of Database-Print Letters

Dynami
c data
from
DB

29
Workflow for
Ministry

30
Ministry

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 Ministry

Submit ATN,
Submit ATN
pops up
screen

ATN
ATN stages
stages

32
 Ministry

View ATN,
View ATN
pops the
screen

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 Ministry

CAGs
replies and
Ministries letters
ATNS attached

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 Ministry Reports

7 reports ,
Total view of
Paras,
ATNs Pendencies
at ministry side
Vetting
Pendencies at
audits side
Cleared and
submitted Paras

35
 Ministry Reports

Search
criteria to
narrow Export
search data to
excel

Print
button
print
details

36
 Ministry Reports

Search
criteria to
narrow
search and
choose
stages

37
Ministry Reports

38
Workflow for
Audits

39
Audit Authority

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 Audit Role- View ATN, Submit Audit Comments

View
ATN

Audit
Para
List
View

Edit
audit
comme
nts

Pop
screen

41
 Audit Reports

7 reports ,
Total view of Paras,
ATNs Pendencies at ministry side
Vetting Pendencies at audits side
Cleared and submitted Paras

42
 Audit Reports

Search
criteria to
narrow
search
Expor
t data
to
excel

Print
button
print
details

43
Workflow for
Lok Sabha

44
LokSabha

45
LokSabha

46
LokSabha-Sample data

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LokSabha- Reports

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General

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 Help screen – Role wise
Help screens

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 Login Emails

Dear Deepak,

Congratulations on joining Audit Para Monitoring System (APMS), this mail contains
details about your credentials that you shall use to access the APMS application.

You may access your account by visiting the following link

http://122.160.227.108/cga_test/Login.aspx.

Your Username is: Deepak

Your Password is: Deepak

You can change your password using the My profile page after you login using the above
user name and password.

If you have any questions please contact apms.admin@iapinfotech.com.

This is a system generated response. Please do not reply to this mail.

- CGA admin

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 Email contents
Mail Alerts

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 Email alerts

Automated alerts in APMS

Email Destination /
Events Source/Creator
Receiver

Verfiying a paragraph Monitoring Cell Ministry

Adding ATNs Ministry Audit and Monitoring

Reply to ATN(Request for Ministry and

Audit users
revised/Approved) monitoring

Final submission to Lok Sabha Monitoring – head Lok Sabha user

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 Way Ahead

Roll out to various users / stakeholders of application

 Incorporating ATR’s for all PAC reports
Explanatory notes for all …
Monitoring of UC..

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 Thank You

Thank you

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