UNIQUE FEATURES AND

REQUIREMENTS IN WRITING
PROFESSIONAL CORRESPONDENTS
There are letters for specific purposes
that the students need to learn. These
letters serve as the writer’s sales
instrument of himself/herself conveying
salable information that would market
him/her to the organization or company he
is applying. These letters are:

• Application For College Admission

• Application Letter
• Resumé
• Cover Letter
 Application For College
Admission
The letter that helps determine whether or not you
will be accepted into the college of your choice is a
big feat. The admission process has increasingly
become more competitive. No specific – writing
approach can promise that will get admission.
 Application Letter

A letter written to seek for a job is an application

letter. The application is the seller; the prospective
employer is the investor or the buyer.

An application letter is a typical example of sales

letter since you are selling your services or your
qualification to the employer.
 Application Letter

It’s purpose is to obtain an interview.

The letter, therefore, should be persuasive. It should

qualify that he will want to talk with you and find out
more about you before he makes a choice among
applicants for the job.
Classes of Application Letter
• SOLICITED

- written in response to an advertisement.

• UNSOLICITED

- written at the suggestion of someone who

knows the existence of a vacancy or the
applicant himself believes that there is a vacancy
in the office.
Suggested Outline for an
Application Letter
• First Paragraph
- Mention the sources of information that there’re
a vacancy and position applied for.

• Second Paragraph
- Cite the qualification: personal and educational

• Third Paragraph
- Mention the experience
Suggested Outline for an
Application Letter

• Fourth Paragraph
- Mention the references which serve as the
applicant’s guarantor

• Fifth Paragraph
- Express the applicant’s willingness to be hired
Tips for Writing a
Good Application Letter

• Do not be too modest

• Do not be too boastful

• Do not sound superior to the work you’re

applying for.

• State honestly the achievement that may fit you

for the job.
Tips for Writing a
Good Application Letter

• Think first of the viewpoint of your prospective

employer.

• Try to make your letter stand out favorably from

others.
 RESUMÉ

A structured, written summary of a person’s

education, employment background, job
qualifications and other data.

It is a form of advertisement, designed to help get

an interview.

It is a highly valuable tool to accompany a letter of

application.
Resumé Content
• Education (required)
- Include your full name, permanent or
temporary address, phone number with area
code, as well as your email address, at the top
of one’s resumé, so that it STANDS OUT.

• Objective Statement (optional)

- A job objective should state what the applicant
wants to do, the position he/she is interested
in and should be employer – focused.

• Summary or Profile (optional)

- A summary includes a three or four bulleted
statements highlighting one’s skills, enticing
the reader to look at the rest of the resumé. It
supports the objective. Quantify the
statements whenever possible.
Resumé Content
• Education (required)
- The next section is the education background
if it’s more noteworthy that one’s work
experience. Include the name and location of
the school, dates of attendance, major field of
study, and degrees received. Include the
grades if it is above average or only show the
general average grades from the major
subjects (usually, these are high grades), can
be highlighted.

- Include any scholarships, awards or academic

achievements received. Include also off-
campus training, relevant seminars or
workshop attended, certificates or other
documents received. As much as possible do
not include the secondary and elementary
education in the resumé, especially if he/she
has already worked in the chosen field.
Resumé Content
• Work Experience
- If one’s experience is significant and relevant
to the position sought, this information should
appear before education.

- This is an important qualification in itself that

employers would see that the applicant can
get and hold a job. The applicant should be
honest with the job he/she has held; most
employers conduct candidate’s backgrounds,
so inaccuracy is bound to show in the future.

• Relevant Skills
- Include computer skills, communication skill
and language skills. Be specific here. If you
can read, but not speak a language, do not
claim proficiency.
Resumé Content
• Interest (optional)
- Mention hobbies and athletic participation that
show a balance of interest. Be specific instead
of just writing “reading” write “reading foreign
affairs. Such information is quite useful to
come employers when personal qualities are
related to the job.

• References
- Indicate that this is available upon request.
References should be on a separate paper.
Include three references and provide the
following information: the person’s name, job
title, phone number, name and address of the
organization. DO NOT PUT YOUR REFERENCES
ON YOUR RESUMÉ!
Overall Tips
• Resumé should only be one page
• DO NOT use full sentences
• Quantify your experiences
• If early in academic career, include high school
information
• Check and recheck spelling and grammar
• Use high quality 8 ½ white or ivory paper
• Do not use abbreviations or acronyms
• Do not include salary information
Resumé Style
• Chronological Resumé
- It starts by listing one’s work history, with the
most recent position listed first.

• Functional Resumé
- It focuses on one’s skills and work experiences,
rather than the chronological work history.
- It begins with the applicant’s contact
information, job objective and education.
 Cover Letter

A resumé is never used by itself. It is

organized to accompany a cover letter.

A cover letter must be short since its only

functions are to introduce a resumé and to
make an inference to additional supporting
papers which will be sent separately from the
resumé and application letter.
Objective of a Well-Written
Cover Letter
• It gives the applicant an opportunity for
personalization and for directing the
resumé to a specific person.

• It permits the writer to focus his

attention on particular skills considered
by the reader as important.

• It makes the applicant convey his

reasons clearly for the interest he has in
the company

• It paves the way for continuous

communication and follow through.
THE END -- TO GOD BE THE GLORY