Exploring: Microsoft® Word® 2016

Comprehensive
First Edition

Chapter 1
Introduction to Word
Organizing a Document

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Objectives
• Begin and Edit a Document
• Customize Word
• Use Features that Improve Readability
• View a Document in Different Ways
• Modify Document Properties
• Prepare a Document for Distribution

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Objective 1: Begin and Edit a Document
Skills:
• Create a Document
• Reuse Text
• Use a Template
• Save a Document
• Open a Document
• Insert Text and Navigate a Document
• Review Spelling and Grammar
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Begin and Edit a Document (1 of 5)

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Begin and Edit a Document (2 of 5)
• Word’s basic features:
– Ribbon commands
– Title bar
– Quick Access Toolbar
– Status bar
– Views
– Horizontal and vertical scroll bars

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Begin and Edit a Document (3 of 5)

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Begin and Edit a Document (4 of 5)

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Begin and Edit a Document (5 of 5)

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Objective 2: Customize Word
Skills:
• Explore Word Options
• Customize the Ribbon
• Customize the Quick Access Toolbar

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Customize Word (1 of 2)

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Customize Word (2 of 2)

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Objective 3: Use Features that Improve
Readability
Skills:
• Insert Headers and Footers
• Adjust Margins
• Change Page Orientation
• Insert a Watermark
• Insert a Symbol

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Features that Improve Readability (1 of 5)
• Header or Footer—information at top or bottom of
page
• Watermark—text or a graphic displayed behind text
• Margin—distance from sides of a page
• Symbol—text, graphic, or foreign language character

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Features that Improve Readability (2 of 5)
• Ways to improve readability:
– Well worded and structured
– Headers or footers
– Watermarks
– Adjust margins
– Page orientation

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Features that Improve Readability (3 of 5)

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Features that Improve Readability (4 of 5)

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Features that Improve Readability (5 of 5)

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Objective 4: View a Document in Different
Ways
Skills:
• Select a Document View
• Change the Zoom Setting
• View a Document
• Manage Page Flow

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View a Document in Different Ways (1 of 3)
• Word views:
– Read Mode—shows a document in pages like a
magazine
– Print Layout—shows what a document looks like
when printed
– Web Layout—shows a document as it appears on
the Internet
– Outline—shows levels of organization and detail
– Draft—provides the most space possible for typing

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View a Document in Different Ways (2 of 3)

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View a Document in Different Ways (3 of 3)

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Objective 5: Modify Document Properties
Skills:
• Customize Document Properties
• Print Document Properties

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Modify Document Properties (1 of 2)
• Document properties:
– Author
– Document purpose
– Audience
– Title
– Tags

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Modify Document Properties (2 of 2)

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Objective 6: Prepare a Document for
Distribution
Skills:
• Ensure Document Compatibility
• Understand Backup Options
• Run the Document Inspector
• Select Print Options

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Prepare a Document for Distribution (1 of 4)

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Prepare a Document for Distribution (2 of 4)

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Prepare a Document for Distribution (3 of 4)
• Word’s Document Inspector checks for:
– Comments, revisions, versions, and annotations
– Document properties and personal information
– Custom XML data
– Headers, footers, and watermarks
– Invisible content
– Hidden text

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Prepare a Document for Distribution (4 of 4)

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Summary
• Create and edit documents to improve readability
• Customize the Word interface to fit your needs
• Headers and footers, margins, and page orientation
can improve document readability
• Document properties and other Word features prepare
a document for sharing

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Questions

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Copyright

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