GOLDEN HARVEST

( I N T E G R I T Y - H A R D W O R K – C O M P E T E N C E )

Supply Chain Department

(To Support our Customer Internally and Externally)
• Golden Harvest is a distribution company focused on products of the Poultry industry.

• Golden Harvest is the representative and authorized distributor for a number of European and US companies, importing and
marketing their products in Pakistan.

• Products include Poultry Vaccines, Disinfectants, Incubators, hatchery automation equipment, Feed milling equipment and
Liquid feed supplements.

• Golden Harvest was founded in 1981 by Mr. Saeed Ahmed (late) working as a representative of Lohmann TierZucht, Germany,
selling day old breeder chicks to poultry companies in Pakistan.

• Golden Harvest is now being run by Ms.Sadaf Saeed D/O Saeed Ahmed (Late).
Golden Harvest represents the following companies in Pakistan

• Andritz Feed & Biofuel, Netherlands

• DeltaTrak, USA

• Petersime N.V., Belgium

• Brinsea, England

• Elanco, USA

• Kaesler Animal Nutrition, Germany

• Our vision is to serve the poultry industry the best quality products and help them in achieving their objectives.

• The mission of Golden Harvest is to be recognized by our customers as a provider of high quality products and solutions,
which help them achieve their objectives.

• We desire to become not just their responsible supplier rather their business Partners.

• We aim to be the preferred business partners of our Principals and strive to market and distribute their products in a
highly professional manner.
 Order Receiving
 Deposit Slip
 Dispatching
 Follow Up
FORECASTING:
• Order review meeting to check Quarterly Sale, Overview Stock and forecasting for next quarter and update the
sheet with assigning of next order number.

SALES ORDER FORM:

• Prepare Sales Order Form (Elanco Format) by inserting details of the vaccines (name, quantity and required date
and send/mail it to ELANCO. (GBSCORK)

BATCH ALLOCATION:
• Receive Batch Allocation with manufacturing and expiry date, batch no. and shelf life from ELANCO (GBSCORK).

SHELF LIFE CHECKING:

• Check all details and Confirm with Regulatory Officer for Shelf life. (Responsible- Regulatory Officer)
APPROVAL:
• Upon Confirmation of Shelf life (70%) send acknowledgement of confirmation to Elanco (GBSORK). (Responsible-
Supply Chain)

PERFORMA:
• The GBSORK send the Performa Invoice.

BANK CONTRACT:
• For Bank Contract to receive, require Insurance Cover Note and Electronic Import form which is submitted to
bank. (Responsible-Finance)
• Upon receiving bank contract, email to GBSCORK for documents required to submit DRAP. (Responsible- Supply
Chain)
DOCUMENT SET TO BE RECEIVED:
• The GBSCORK send (3 Invoices, Form 3 and 7, COA, Safety Data, Packing List and Air Way Bill). (Responsible
ELANCO) with Bank Contract number printed on the invoice.

DRAP APPROVAL:
• Upon receiving the documents, the Regulatory Officer check, prepare and submit to DRAP. The approval from the
DRAP receives in 2-3 days. (Responsible-Regulatory)
• Upon receiving DRAP approval, send the stamped invoice to GBSCORK for shipment. (Responsible-Supply Chain)

CUSTOM CLEARANCE:
Prepare shipping documents consisting of 8 documents including DRAP endorsement PFI, Pay Order for cutom
clearance and handover to clearing agent. (Responsible-Supply Chain)
ORIGINAL PACKAGING LIST AND CERTIFICATE OF ANALYSIS:
• Finally receives the shipment with Original Packing List and Certificate of Analysis. (Responsible Supply Chain &
Regulatory)
•WAREHOUSING OF ARRIVED PRODUCT
WAREHOUSE

STOCK HANDLING UNDER GUIDELINES BY :

WORLD HEALTH ORGANIZATION (W. H. O.)

STOCK - ARRIVAL
- STORAGE
HANDLING
- DISPATCH
PROCESS - CONTINGENCY PLAN
ARRIVAL
STEPS - AT SHIPMENT ARRIVAL

SPACE ALLOCATION PRODUCT VERIFICATION

ARRIVAL
TEMPERATURE RECORDS - IN CASE OF VACCINES

USA GERMANY
STORAGE
VACCINE STORAGE
Cold Room - 01

COLD ROOM 01 – OUT SIDE COLD ROOM 01 - INSIDE

VACCINE STORAGE
Cold Room - 02

COLD ROOM 02 – OUT SIDE COLD ROOM 02 - INSIDE

STORAGE

VACCINE STORAGE SYSTEM

CONDENSING UNIT EVAPORATORS

STORAGE

TEMPERATURE MONITORING

TEMPERATURE LOGGER GRAPHICAL RECORDS

STORAGE

TEMPERATURE MONITORING

TEMPERATURE RECORDER DAILY CHECK REPORT

STORAGE

OTHER PRODUCTS

COOL PACKS – FOR VACCINES PACKAGING MATERIAL

DISTRIBUTION

The moving of or transferring the ownership of goods and

services from the producer to the consumer
1. Order Receiving.

Make call for deposit Order

Purchase Order
slip and order forwarding
Receiving
confirmation for approval
2.Approval & After payment confirmation
purchase order is approved
Invoicing from finance dept.

After approval invoice is

made of approved purchase
order.

Inform to concern for

logistic plan
 3. Dispatching / Packaging.

2 3
Order packed by In the presence of
Approved purchase placing cool packs pharmacist, order
order forwarded to for maintaining the finally checked and
ware house for temperature of packed for
order separation. vaccines. dispatching.
DISPATCH

STEPS – BEFORE DELIVERIES

VERIFICATION AS PER INVOICE COOL PACK INSERTION

DISPATCH

STEPS – BEFORE DELIVERIES

LABELLING & PACKING NET & GROSS WEIGHT

DISPATCH

DOCUMENTS REQUIRE BEFORE DISPATCH

GATE PASS PACKING LIST

INBOUND LOGISTICS ONLY
LOGISTICS
Using Temperature maintained vehicle for delivery
of vaccine to the airport of bus stand.
 4. Logistic (Process)
• Try to manage the logistic with minimum cost and delivery on time.

By Road (Builty By Air (Air Way Bill

Gate Pass
required) required)
Follow Up

•After dispatching, informing to end user by

Customer Services.
5. End User

1 2 3
Customer Services Continuous follow up Oder process will end
inform to GH from GH representative after confirmation of
representative and for receiving and order received by
Distributor and send forwarding the order to distributor.
them tracking number. End User.
CONCLUSION

IN GOLDEN HARVEST WE TRY TO DELIVER

* RIGHT PRODUCT
* RIGHT TIME
* RIGHT PLACE
* WITH NO COMPROMISE ON QUALITY

JAZAK ALLAH KHAIR