PROJECT

MANAGEMENT
PRACTICE (II)
PM 564
GROUP 13
G 13 ENGINEERING CONSULT
MSC. PROJECT MANAGEMENT

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 ORDER OF PRESENTATION
1) Organizational Structure of G13 Engineering Consult
2) Project Schedule Baseline
3) Project Cost Baseline
4) Project Claims Management Protocols
5) Project Procurement Management Plan
6) Project Health, Safety, Environment and Social Impact
7) Project Monitoring and Evaluation

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 BACKGROUND INFORMATION
G13 CONSULT
G13 Engineering Consult is a non-Governmental organization (NGO).
Registered under the code 1963 Act 157, on the 4th April, 2010.
The sole objective is assisting rural communities with infrastructural
development and basic needs for a comfortable livelihood.

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 G13 CONSULT
ORGANIZATIONAL STRUCTURE.
C.E.O

HEAD OF DIRECTOR OF
PROJECT FINANCE
MANAGEMENT

PROJECT PROCUMENT
ACCOUNTANT
MANAGER MANAGR

HEALTH AND QUALITY

CIVIL MECHANICAL GEOLOGICAL
SAFETY CONTROL
ENGINEER ENGINEER ENGINEER
OFFICER OFFICER

CONTRACTOR CONTRACTOR CONTRACTOR CONTRACTOR CONTRACTOR

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 PROJECT INFORMATION
Name of firm: G13 ENGINEERING CONSULT

Name of community: Abura in Central Region

Population of community:500 inhabitants

Selected Project: The World Bank, Abura community water project

Source of Materials: Mankessim and Accra

Current source of drinking water: Stream

Provisional cost of project: One Hundred Thousand Ghana Cedi's (Ghc 100,000.00)

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 PROJECT CHARTER
The Project Charter is the document that formally authorizes the project or
phase.
The project charter defines the reason for the project and assigns a project
manager and his or her authority level for the project.
The contents of the charter describe the project in high-level terms.
The project charter can receive information from:
• Agreements (contracts)
• Statements of work
• Business case

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 PROJECT CHARTER CONT.
PROJECT TITLE:
The World Bank, Abura Community Water Project.
PROJECT DESCRIPTION
Provide an economical source of potable drinking
water for the inhabitants in the Abura community.
AUTHORITY LEVEL
Oversight responsibility for the project start to
finish.
Authorize to directly apply resources to project
activities.
Authorized to directly disburse approved budget.

Drill a borehole, install hand pump and construct BUSINESS CASE

above ground facility with good drainage canals to
make the facility very user friendly Provide the inhabitants of Abura Community with
potable water. 6

Eradicate the spread of water borne diseases.

 PROJECT CHARTER CONT.
MEASURABLE PROJECT OBJECTIVES
Final account of project should not exceed 10% of
signed contract sum.
Project deliverable time must not exceed pre
estimated completion date.
HIGH LEVEL RISK
Fixed budget.
Rejection of bore hole location.
Collapse of borehole during drilling.
Unavailability of underground water.

PROJECT APPROVAL REQUIREMENT

SIGNED
Pump must conform to specification Name: Ms. Laura Kullenberg
Method and technology to be employed must Project Manager World Bank Ghana
conform to specification
Water Quality must conform to standard for drinking
and domestic use
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WORK BREAKDOWN STRUCTURE
HAND POWERED
MECHANISED
BOREHOLE

2.0 Supervision of
1.0 Mobilization to site project activities

2.1 Bore hole drilling and 2.8 Construction

pump installation of above ground
1.1 Stakeholder engagement facility
process
2.2 Drilling of bore 2.9 Excavation
hole work
1.2 Design of bore
hole system 3.0 Preparation of
2.3 Lining of bore form work
hole
3.1 Mixing of
1.3 Design of above
ground facility
concrete
2.4 Filling of annular
spaces with gravels 3.2 Pouring of
concrete
1.4 Contracting of geophysical survey, 2.5 Final development
drilling and construction of above ground of bore hole 3.3 Removal of form work
facility companies

3.4Clearing of site
2.6 Hand pump test
3. 5 Bore hole functioning and use assessment

2.7 Pump installation

3.6 Handing over meeting and training of care
takers

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PROJECT SCHEDULE BASELINE

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 PROJECT COST BASELINE
Approved budget in a time distribution format
Estimate
Monitor
Control overall cost performance of the project

That part of the project baseline that handles the amount of money the project is
predicted to cost and on the other side when the money will be spent.

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 COST BASELINE CONT.
DATE TASK DESCRIPTION COST/GHC

16/4/2019 Stakeholder Engagement 4,000.00

24/4/2019 Design of borehole system 1,000.00
24/4/2019 Design of above ground facility 1,000.00
9/5/2019 Contracting of drilling and above ground facility company 1,000.00

29/5/2019 Cost of drilling bore hole 15,000.00

18/6/2019 Cost of constructing above ground facility 30,000.00

18/6/2019 Supervision of project activities 7,000.00
30/7/2019 Borehole use and functioning assessment 3,000.00
31/7/2019 Training of borehole caretakers 1,000.00

31/7/2019 Handing over meeting 3,000.00

31/7/2019 Miscellaneous 5,000.00

31/7/2019 Contingency 10,000.00

TOTAL 80,000.00

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CLAIMS MANAGEMENT PLAN

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 PROCUREMENT MANAGEMENT PLAN
The procurement management plan details how the procurement process will be managed.

What you need to contract?

How you will do it?
Send contract requirement to sellers.
Sellers bid.
You pick best one and sign contract with them.
You monitor when work begins.
You close out contract when work is done.

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PROCUREMENT MANAGEMENT PLAN

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 SOCIAL IMPACT ASSESSMENT
Social Impact Management is the process of
managing the social issues of projects.
Project Stakeholders
Project Manager for World Bank Ghana District Chief Executive for Abura Asebu
Kwamankese
People of Abura
Environmental Protection Agency
Chief and Elders of Abura
Council for Scientific and Industrial Research
Ghana Water Company Limited
Community Water And Sanitation Agency
G13 Engineering Consult
Assembly man of Abura
Member of Parliament for Abura Asebu Kwamankese

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 PROJECT SCOPE
The scope of the proposed project will include the following:
Stakeholder Engagement Process
Geophysical Survey
Drilling of borehole
Installation of hand pump
Construction of above ground facility
Bore hole assessment and functioning test
Training of care takers and handing over

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 Objectives of Social And Environmental
Impact Assessment
The overall objective of carrying out a Social and Environmental Impact
Assessment are:
To determine the likely impacts of a given project on the affected persons and
environment.
To propose possible mitigation measures and monitoring.

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 SOCIAL IMPACTS
The following are the positive and the negative social impacts that
have been identified
POSITIVE NEGATIVE

Temporary loss of business of farmer whose portion of land will be cleared to

Reduction in the spread of water borne diseases
allow drilling rig get to the site safely

Partial creation of employment opportunities Temporary loss of business location of Mobile Money Merchant

Temporary relocation of affected persons close to the bore hole location

Reduction in time and distance covered in search of potable water
during drilling activities

Provision of potable water Additional financial burden (maintenance cost) on the community

Permanent loss of land of owner whose portion of land will be used for
Increased Participation of Women in Socio-economic Development
sinking of borehole

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 PROJECT AFFECTED PERSONS(PAP)

Any person or persons, household, firms, or public or private institutions who on account of a development
project would have their;
Standard of living adversely affected;
Right, title or interest in all or any part of a house, land (including residential, commercial, agricultural,
plantations, forest and/or grazing land), water resources or any other moveable or fixed assets acquired,
possessed, restricted or otherwise adversely affected, in full or in part, permanently or temporarily; and/or
Business, occupation, place of work or residence, or habitat adversely affected, with or without
displacement.
Project affected persons may therefore include the following:
Persons affected directly by the right-of-way or construction work area;
Persons whose agricultural land or other productive assets such as trees, standing crops are affected;
Persons whose businesses are affected and who might experience loss of income due to the project impact;
Persons who lose work/employment as a result of project impact; and
People who lose access to community resources/property as a result of the project.

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 PPA CONTI.
Below are some of the project affected persons on the World Bank Abura
Community Water Project:
Mr. Yaw Boamah (Farm Owner)
Mr. Kofi Bempah (Land Owner)
Mrs. Elizabeth Yeboah (Mobile Money Merchant)
Businesses and School Close to the bore hole drilling site

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PPA CONTI.

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PPA CONTI

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 KEY SOCIAL IMPACTS AND MEASURES

Permanent loss of land

Temporary loss of business
Temporary loss of income
Temporary loss of productivity

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Type of Loss
Land used for farming temporary
affected
Land meant for building a house
permanently affected
Temporary loss of income
Temporary loss of income due to
closure of stores during borehole
drilling by rig
Temporary loss of productivity
ENTITLEMENT MATRIX/
COMPENSATION
Application
Portion of subsistence plantain
farm land will be cleared to allow
drilling rig get to the site safely
Portion of land to be used for
sinking of borehole
Kiosk will be relocated to allow
drilling rig to get to the site safely
Temporary closure of stores to
prevent exposure of dust, vibration
and noise to buyers and sellers
Temporary closure of school on
weekend to prevent exposure of
dust, vibration and noise to pupils
and staff
Persons Affected
Persons with formal/ legal right or
claim to the land
Persons with formal/ legal right or
claim to the land
Kiosk owner or user of space
Store owners or user of space
Proprietor or proprietress
Entitlement
Plantain suckers compensation and
cash for a period till harvest
Purchase same size of land in
another location for affected
person
Cash compensation for the period
kiosk will be relocated till drilling
rig leaves the site
Cash compensation for the period
store will be close till drilling ends
Cash compensation for cleaning of
the school due to dust emission
Implementation Issue
a)Compensation provided
b) Cash compensation as requested
by PAPs.
Compensation provided
a)Compensation provided
b) Cash compensation as requested
by PAPs.
a)Compensation provided
b) Cash compensation as requested
by PAPs.
Compensation provided
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JOB SAFETY ANALYSIS
THE WORLD BANK ABURA WATER COMMUNITY PROJECT

Title of Job/Operation: World Bank Abura Community Water Project Date: 3/02/2019
No.1
Position/Title(s)of person(s) who does Job: Consultants (G13 Consult)
Name of employee Observed: Ato Fletcher Analysis made by: Godis Sarpong
Department: Health and Safety
Section Analysis : Approved by: HSSE Officer

Sequence of basic job steps Potential accidents or hazards Recommended safe job procedures

Transportation of personnel to work site.  Vehicle accident  Observed Area (established traffic control pattern)
 Exposure to harsh weather condition  Vehicle secured in safe location
 Traffic hazard  Vehicle must be serviced well

Drill rig arrival and set-up  Damage to adjoining properties or equipment  Assess site and walk to drilling locations. Determine the path of
 Roll over access and note any obstructions, uneven terrain, and soft
 Traffic ground that may impede access.
 Soil on selected site should be hard enough to support proper
jacking up of drill rig
 Utilize traffic control devices as outlined in traffic control
program

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 Sequence of basic job steps Potential accidents or hazards Recommended safe job procedures

Drilling of bore hole  Dust emission  Equipment used for drilling must be fitted with dust suppression
 Noise pollution equipment
 Exposure to vibration  Drill rig must be fitted with sound suppression equipment like mufflers
 Use appropriate PPES (eg. ear plugs, nose masks, etc.)

Sterilization of bore hole  Skin, eye and other delicate organs contact to chlorine  Ensure personnel wears appropriate PPES (eg. nose mask, gloves, safety
clothing, goggles etc)

Construction of above ground facility  Fall and trip  Ensure personnel wear appropriate PPEs (Eg. protective clothing, nose
 Skin, eye and other delicate organs contact to cement mask, goggles, etc.)

 Clear all trip hazards; clean/clear all slip hazards such as oils, ice, etc. ;
keep materials/objects organized and out of walkways

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 ENVIRONEMTAL MANAGEMENT PLAN
Project activities Potential environmental Proposed Institutional Estimated
Impacts Mitigation Responsibility Cost
Measures
Clearing of site 1. Loss of vegetation cover 1. It is recommended that indigenous trees or other Ghana Forestry Commission must GHC 1,000.00
fast growing trees be planted in strategic locations enforce trees cut during construction
1. Alteration or destruction of where the vegetation cover will be cleared as part will be replaced accordingly
wildlife habitat of landscaping.
2. Notify Wildlife Division of Ghana Forestry
Commission in case animals are encountered during
construction activities.

Drilling of bore hole 1. Dust emission 1. Drilling rig should be fitted with dust suppression Environmental Protection Agency GHC 500.00
2. Noise pollution equipment must enforce noise and sound
3. Ground water pollution. 2. Drilling rig should be fitted with mufflers produced during construction are
3. Ensure that all potential sources of pollution are within allowable limit
eliminated

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 Project activities Potential environmental Proposed Institutional Estimated
Impacts Mitigation Responsibility Cost
Measures
Construction of above 1. Dust emission 1. Adoption of proper air pollution control Environmental Protection GHC 500.0
ground facility 2. Noise pollution technique Agency must enforce noise
2. Place noisy equipment in enclosures to and sound produced during
minimize ambient construction are within
noise levels allowable limit

Maintenance and 1. Breeding of vectors of 1. The waste water may be used for small District assembly must ensure
operation waterborne diseases gardening initiatives by the communities proper and maintenance and
2. Oil spillage or directed to soak pits operation of bore hole is
2. Ensure that contaminated materials adhered to
including used/spilled oils/grease as well
as other contaminated materials are
stored in a banded area before being
disposed of.

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 PROJECT MONITORING AND
EVALUATION
Objective Output

Provision of employment opportunities  Trained inhabitants to maintain and operate bore hole after hand over
 Employed artisans (masons and carpenters) during the construction of above
ground facility

Provision of potable water  Consumption of potable water by inhabitants

 Reduced time and travelling distance in search of water by women and children

Eradication of diseases related to drinking contaminated  Improved health in the community

water  Increase in socio economic growth in the community

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 RESULTS FRAMEWORK
Cumulative Target Values
Baseline Year 1 : 2018
Unit of (2017)
INDICATORS Measure Target Achievement % Achieved

Overall Goal: To eradicate the spread of diseases linked to drinking contaminated water

50 0 Eradicate the spread of water 100%

Number of water borne diseases recorded in the community Number borne diseases

0 Eradicate the spread of water 100%

Number of cases recorded from drinking contaminated water Number borne diseases

Number 0 0 Eradicate the spread of water 100%

Number of deaths recorded from drinking contaminated water borne diseases
Project Development Objective (Outcome): Consumption of potable water

Quality of water Poor/Good Poor Good Provision of potable water 100%

Provision of easy and accessible

Number of inhabitants drinking the potable water Number 100 500 80%
potable water
Provision of easy and accessible
Amount of water consumed in a day Liters 800 800 100%
potable water

Output One: Provision of potable water in the community

Quality of drinking water in the community conforms to GWCL standard Yes/No N Y Water supply conforms to GWCL 100%

Method and chemical adopted for water sterilization is approved by Sterilization of water using alum
Yes/No N Y 100%
GWCL and chlorine

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 RESULT FRAMEWORK

Output Two: Provision of employment opportunities

Inhabitants who are trained to maintain and operate hand operated Training of artisans to operate
Number 0 4 100%
bore hole systems and maintain the bore hole

Provision of employment
Jobs for artisans within the community (masons and carpenters) Number 10 5 50%
opportunities

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THANK YOU
G13 ENGINEERING CONSULT

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