Effective

Presentation skills
By: Inam Elahi

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 Definition
• A presentation is a means of communication
which can be adapted to various speaking
situations, such as talking to a group,
addressing a meeting or briefing a team.

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 Presentation skills
• Following are the steps include in preparing
effective presentation:
Plan
Prepare
Practice
Present

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Planning

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 Planning
• Planning usually include following questions:

• Who is your audience?

• Why are they there?
• What is your goal?
• How long will it be?
• Where will it take place?

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Prepare

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 Why Give A Presentation?
Three Main Purposes
1. Inform
2. Persuade
3. Educate

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 Definitions
Presentation
• “Something set forth to an audience for the
attention of the mind “

Effective
• “…producing a desired result”

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 #1 Fear
• Feared more than death!
• THE FACTS: Shaky hands, blushing cheeks,
memory loss, nausea, and knocking knees
• NORMAL!

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 Causes of the Anxiety
• Fear of the unknown OR loss of control
• Fight or flight mode
• No backup plan
• No enthusiasm for subject
• Focus of attention

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 Effective Presentations
• Control anxiety – Don’t fight it
• Audience centered
• Accomplishes objective
• Fun for audience
• Fun for you
• Conducted within time frame

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 Prepare
• Following points must keep in mind while
preparing:
 Structure
 Prompt
 Visual aids
 Voice
 Appearance
 Style
 Questions
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 Structure
• Write your presentation in this order:
Objective
Beginning or introduction
Main content
Summary, conclusion and recommendations
Questions

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 Structure
Grab the audience
Introduction Get Attention
attention

Main theme content should be

relevant to topic

summary/ Key message

Conclusion
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 PROBLEMS OF PRESENTAION
• Podium Panic
• Eye Contact
• Body Language
• Voice

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 Podium Panic
For some people, the thought of giving a
presentation is more frightening than falling off
a cliff, financial difficulties, snakes and even
death.

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 Dealing with Podium Panic
• Audiences are forgiving
• Nervousness is usually invisible
• Be yourself
• Practice deep breathing/ visualization techniques
• Begin in your comfort zone
• Check out the room in advance
• Concentrate on the message
• Begin with a slow, well prepared intro; have a
confident and clear conclusion
• Be prepared and practice
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 Eye Contact
• Never let them out of your sight.
• Looking them in the eye makes them feel that
they are influencing what you say.
• Eye contact allows the presentation to
approximate conversation—the audience feels
much more involved.

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How to Make Eye Contact While Giving
an Oral Presentation
• Prepare your presentation.
• Make note of important points
• When you are speaking to people, look them
in the eye.
• Give your entire presentation to yourself, in
the mirror
• Go for it!

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 Body Language
NO-NO’s
• Lean on or grip the • Lean into the microphone
podium • Shuffle your notes
• Rock or sway in place unnecessarily
• Stand immobile • Tighten your tie or
• Use a single gesture otherwise play with your
repeatedly clothing
• Examine or bite your • Crack your knuckles
fingernails • Jangle change or key in
• Cross your arms in front your pocket
of your chest • Click or tap your pen,
• Use obviously practiced pencil or pointer
or stilted gestures • Chew gum or eat candy

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 Prompt
• Short bullet points, key words only.
• Put your entire prompt onto your power point
slides.
• These prompt are for you.

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 Visual aids
• Use simple fonts, colors and graphs.
• Use images and clipart.
• 3 to 7 bullets per slide.
• Don’t over crowd your slides, it will not look
professional.
• New or different visual aids
wake people up.

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 Voice
• Louder and clear than your normal pitch.
• Vary pitch and volume.
• Over emphasis

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 Vocal Techniques
• Loudness
– Will you be using a microphone?
• Pitch
– Vary to make points
• Rate
– Watch your audience
• Pause for effect
– Allow time for message to “sink in”
• Deviate from the norm for emphasis
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 Appearance
• Dark colors read as businesslike.
• Wear comfortable shoes to weight your feet
evenly.
• Allow yourself to move a bit.
• Look confident.

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Professional dress code

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Professionals vs. non professionals

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 Style
• You already have a style don’t try to copy
others.
• Use words and sentences you use in normal
days.
• Be yourself.

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 Questions
• Sketch an idea that what kind of questions
audience may ask.

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 Preparation material
• You can use following items to make the
content of your presentation:
Handouts
Personal notes
Internet
Visual aids

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Practice

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 Practice
• Rehearse all points what you prepare.
• Rehearse with all visual aids and handouts.
• Practice again and again to manage time.
• Rehearse in front of mirror or a friend.

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Present

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 Present
• Make a strong start.
• Engage the audience in first 2-3 minutes.
• Show your passion through your movements
and gestures.
• Make an eye contact.
• Don’t forget to smile as well,
unless your topic is very grim.

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Speaker’s impact

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Flaws in presentation

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Contd.
• Lack of experience.
• Lack of enthusiasm.
• Lack of practice.
• Lack of related material.
• Lack of confidence.
• Hesitation.
• Ambiguity in the results
that you want to conclude.

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Factors for successful presentation

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Contd.
• Be over prepared.
• Rehearse and practice.
• Grip on your topic.
• Know your subject.
• Be positive.
• Avoid stress.

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 Conclusion
• Always prepare
• Channelize your fear
• Interact with your audience

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