Department of Social Welfare and Development

National Community-Driven Development Program (NCDDP)

Disaster Response Operations

Procedures

NCDDP Disaster Response Operations Manual (DROM)

 Introduction
Application coverage:
1. All areas to be covered by a declaration of
state of calamity.
 Use of the DROP
1. Triggered by a Declaration of state of calamity
by;
• The President
• The Mayor and Sangguniang Bayan or the
Barangay Captain and Sangguniang
Barangay (localized disaster)
In force for one (1) year, unless otherwise lifted.
2. Confirmed by a decision to use the procedures
 Adjustments
1. Accelerated CEAC (including use of
Damage Assessment and Needs
Analysis – DANA);
2. Increased grant allocation
(frontloading), and waiving of LCC;
3. Emergency Procurement Procedures;
4. Positive list;
 What is triggered?
5. Coordination (resource mobilization,
information management);
6. Simplified/rapid (push and pull)
monitoring and reporting;
7. Grievance resolution;
8. Restructuring of teams (redeployment,
augmentation, emergency hiring, etc.)
Overview of Accelerated CEAC
1. General Comparison of Regular and
Accelerated CEAC in Terms of Time Frame
Modality 1: Regular CEAC Modality 2: Accelerated
CEAC
 Stage 1: social preparation stage  Each stage is fast-
takes about 4 months tracked.
 Stage 2: community planning takes  Some activities and
about 2 months sub-activities are
 Stage 3: community managed waived or modified to
implementation and CBO formation hasten the process of
takes about 6-8 months approval of sub-
 Stage 4: monitoring takes about 4 projects
days  project identification
 Stage 5: transition takes about 6 to project
days. implementation takes
 regular cycle covering 5 stages takes about 1 – 2 months
about 12 - 15months
Overview of Accelerated CEAC
2. Summary of Social Preparation Stage
Activities

Time Line = 1 day

• Municipal Orientation to introduce the
DROP in the context of disaster risk
reduction and management.
• Criteria for targeting specific barangays
affected by disaster are reviewed
• The ACTs will inform the stakeholders about
the DROP and what it entails for the
barangays in an emergency situation
• The local counterpart contribution is most
suitable to discuss in this activity.
Overview of Accelerated CEAC
2. Summary of Social Preparation Stage Activities
Time Line = 1 day
• Formation of DANA validation teams
Time Line = 1 day
• Volunteers/ DANA teams undergo DANA
orientation
Time Line = 1 week
• DANA validation
Time Line = 1 week
• Community Consultation
3. Summary of Subproject Prioritization and Approval
Activities
Time Line = 1 day
• Municipal Forum
 Overview of Accelerated CEAC
4. Sub-Project Preparation
Regular CEAC Process Abbreviated CEAC Process
1. Second Barangay Subproject Proposal Development
Assembly (PSA/BA (Project Development Workshop)
Approval/Integration
BDP)
2. MIAC Technical Review Municipal Technical Review and
and Site Validation Subproject Endorsement

This is the final technical review and

validation of proposals that have
already been developed by DSWD TA.

More equitable subproject approval is

done on the basis of DNA; population
affected
3. 2nd MIBF Waived
Overview of Accelerated CEAC
5. Sub-Project Implementation and Transition
• Sub-project implementation in post-
disaster contexts does not differ
substantially from regular KC-NCDDP
operations in terms of CV functions.

• CFs will be required to play a more

prominent role in sub-project
implementation

• Adjustments to implementation
procedures
 simplifying/accelerating
procurement processes;
Overview of Accelerated CEAC
5. Sub-Project Implementation and Transition
 providing additional guidance on social and
environmental safeguards for the new types
of sub-projects likely to be implemented;

 simplifying monitoring requirements; and

 enhanced support thru TA, seconded staff

from other regions or municipalities.
• Requirements for sustainability audits and
transition will remain the same as those of
regular KC-NCDDP Operations.
Accelerated CEAC Technical Review and
Approval for fund
release Formation of TRANSITION
Community Comm’ty. Org. for to Standard CEAC
Consultation (BA) O&M (Cycle 2)
Community
Consultation (BA)
Consultation meeting
Community-managed Functionality Audit
on disaster impact
Project Proposal implementation of and Sustainability
and barangay ranking
Development projects Evaluation
and allocation

Community Action Accountability

Municipal Orientation Municipal Forum Planning (BA) Reporting

Stage Stage Stage Stage

1 2 3 4
Municipal Orientation PSA – BDP Criteria Setting Community Action Accountability
integration WS Planning (BA) Reporting

Social Investigation Feedback to BA Community-managed Functionality Audit

implementation of and Sustainability
Community Proj. Dev’t. WS projects Evaluation
Consultation (BA)
MIAC Tech. Formation of
Participatory Situation Review Comm’ty. Org. for
MDC multi-year
Analysis MDP/LPRAP O&M
Comm’ty.
Consultation

MIBF
Standard CEAC prioritization
 Enhanced CEAC
incorporates key
development themes

• Disaster response
• Indigenous peoples
• Environmental management
• Promotion of gender equity
• Peace building
 Adjustments in field
implementation for disaster-
affected communities

1. Accelerated implementation
2. Frontloading of municipal grant allocation
in Cycle 1
 Twice the regular amount for poor
municipalities
3. Only in-kind LCC required in Cycle 1
(minimum requirement)
4. Positive list of community projects for
disaster response or early recovery, e.g.,
shelter, resettlement, tools (including
chainsaws)
# Regular NCDDP Disaster Response Operations
Operations
1 Mandatory cash Mandatory LCC waived
contribution
2 Flexible criteria setting Fixed criteria for targeting disaster-affected
with inputs from barangays: (i) magnitude of disaster impact
communities and based on the Damage Assessment and Needs
municipal level Analysis carried out by ACT; and (ii) imminent
competition danger, (iii) urgency of service.

Magnitude to be measured by number of

structures damaged and number of populations
affected. Severity to be measured by (i)
qualitative impact to the normal functioning of
the population.

In case of localized disasters, only selected

barangays will be asked to prepare sub-project
proposals.
# Regular NCDDP Disaster Response Operations
Operations
3 Sub-project funds Funding allocation for next NCDDP cycle
downloaded in three downloaded to municipalities;
tranches (50%-40%-
10%) Sub-project funds downloaded in two
tranches, where the last tranche is not less
than 10%.
4 Threshold for Single Threshold for Direct Contracting (either for
Sourcing and Direct works, goods, and services) removed.
Purchase set at
US$100,000
5 Deadline for bid Deadline for bid invitations set at three days
invitation set at two for goods and 10 days for works.
weeks from date of
publication
# Regular NCDDP Disaster Response Operations
Operations
6 Safeguards Additional Environmental and Social
instruments Safeguards screening tools for use during sub-
developed for sub- project implementation
project screening
focus on voluntary
land donation and
managing
environmental risk
7 Use of standard M&E Simplified Monitoring and Evaluation forms to
forms and MIS be developed by the M&E unit (and included in
database by Municipal the M&E Sub-Manual)
Encoders
 Positive List
1) Repair of rural and local roads, and Repair/reconstruction of
small bridges (maximum span of up to 15m).

2) Backfill, reshaping and landscaping of areas affected by erosion

3) Repair of existing riverbank protection systems and earth-fill

dykes up to 5m height if supervised by a qualified
engineer. (Subject to risk assessment and determination by the
project engineers, earth dikes above 5m can be allowed.)

4) Construction of temporary bypass roads up to 500 m length, if

not located in sensitive habitats and land acquisition follows the
provisions of the main ESMF and bypasses are completely
removed and the alignment restored to its original conditions
once the need for their service has expired.
 Positive List
5) Repair / reconstruction of communal irrigation and water supply
systems and of facilities that they have been completed with project
funding.

6) Collection and removal of technogenic debris (building parts and mixed

waste from public infrastructure), timber such as uprooted trees and plant
debris from public spaces and agricultural areas, and its deposition in pre-
existing waste management facilities that are operating under national
licensing and regulations and compliant with normal practices in the
country.

7) Repair of public buildings (including barangay halls, schoolbuildings,

daycare centers, government offices, tribal halls, meeting hall, multi-
purpose centers and places of congregation used as administrative spaces
for disaster and relief operations and information dissemination) and
infrastructure (e.g. transmission lines, street lighting, traffic signs, bus
stops).
 Positive List
8) The procurement tools and equipment for purposes of removal
of debris (i.e. chain saws and/or bolt/wire cutters), provided that
the purchase is approved by, and the tools are subsequently
registered with the appropriate regulatory agencies.

9) Shelter, including emergency and transitional shelter and

temporary housing, and support for permanent shelter repair in
safe areas.

10) Setting up of temporary facilities to deliver basic service

needs of affected communities, such as field schools, temporary
health facilities, and water facilities.
 Negative-Positive List
What is allowed? What is not allowed?
Rule 1: What is not Rule 2: What is not
allowed under the allowed under the
negative list, but negative list, and is
allowed under the not found in the
DROM positive list, DROM positive list,
is allowed. continue to be
disallowed.
FOR MORE INFORMATION

visit www.dswd.gov.ph

Department of Social Welfare

and Development

@DSWDserve
Department of Social Welfare and Development
Field Office 12

Purok Bumanaag, Brgy. Zone III

Koronadal City, South Cotabato
Tel. #: 082-228-3607

Bai Zorahayda T.Taha

Regional Director

Kapit-Bisig Laban sa Kahirapan – Comprehensive and Integrated

Delivery of Social Services –National Community Driven
Development Program

Di ka iba,
KALAHI ka!