Work Flow

Internal Work Process

Subcon Acquisition
Start

Sent thru EMAIL/SMS

Subcon Invitation

NONE

WITH Discussion on:

REPLY 1.Scope of work
Review of 2.Price schedule
YES
Submitted BOQ 3.Terms of Payment
Meeting with Subcon 4.Contracts
5.Manpower
6.Tools and Equipment
7.Issuance of BOQ
No RFQ TO SUBCON (with PD, PM, Vendor Management)

ACCEPT Required Docs:

1. Approved BOQ Cost
YES 2. Company Profile
With PM, Vendor
Management, 3. List of Tools and Equipment
SUBMISSION OF DOCS
Logistics

SUBCON OFFICE VISIT

CONTRACT SIGNING

END
Project Implementation
Phase 1 (Kick-off)

Start
1. Project Overview
2. Project Scope
Project Orientation 3. Resources Needed (Tools,
(Internal) Materials, manpower funds)
4. Project Timeline
5. Project Folder
Project Kick-off Meeting PD, PM, Subcon, Supervisors
(with Client)
1. Project Overview
2. Project Scope
3. Resources Needed (Tools, END
Materials, manpower, funds)
4. Project Timeline
5. Project Folder
PD, PM, Subcon, Supervisors
 Project Implementation
Phase 2 (Survey & Design,
Site Acquisition)
Start 1. Site Survey
2. Generation of Key Map/Geo-plan
3. Detailed Design (NAP,LCP
Survey and Design LOCATIONS)
4. Generation of Digital and Hard
No
Copy
1. Revision of design 5. BOQ/BOM
Approval
Approval

YES

Proceed to SAQ 1. Submission of LOI

2. Fill up required forms
3. Submission of needed docs
Coordination with HOA
1. Geo-plan
(Home Owner’s Asso.)
2. Endorsement letter from
Converge
No Submission of LOI
1. Prepare additional
needed document as
required by HOA

Approval
1. Payment of Basic Fees
YES 2. Payment of other Fees
3. Issuance of Approved permit
HOA Permit Acquired

A
 Project Implementation
Phase 2 (Survey & Design,
A
Site Acquisition)
Con’t…
Proceed to
Barangay 1. Submission of LOI
2. Fill up required forms
3. Submission of needed docs
Coordination with Local 1. Geo-plan
Barangay Official 2. Endorsement letter from
Converge
No
3. Approved HOA Permit
1. Prepare additional
needed document as Approval
required by LGU
YES 1. Payment of Basic Fees
2. Payment of other Fees
Barangay Permit
3. Issuance of Approved permit
Acquired

Proceed to
1. Prepare additional 1. Fill up required forms
needed document as
Municipal 2. Submission of needed docs
required by LGU 1. Geo-plan
2. Endorsement letter from
Coordination with
Converge
Municipality
3. Approved HOA Permit
No

Approval
1. Payment of Basic Fees
YES
2. Payment of other Fees
Municipal Permit 3. Issuance of Approved permit
Acquired
Project Implementation
Phase 2.1 Resource 1. Sub-con and In-House
Preparation 2. Tools and equipment
Start
3. Generation of Digital and Hard
Copy
4. BOQ/BOM
Resource Quantification

Selection Subcon Select subcon fitted for the

job

Material Preparation
1. Timeline for materials
Delivery
2. BOM to be approved by PM
Material Request before submitting to
Logistics (at least 3 weeks
working days prior to
delivery date)
Checking of Material’s
3. Schedule of delivery,
Availability in WH
onsite? Pickup by sub-con?

NO
Purchase Process Available

YES

C Request Subcon to Pick

the materials in the WH E
 C
Material Purchase Process
Start

1. Fill Up MRF from Logistics

Materials Request

1. Checked and verified by

Materials Request Site Engineer
Approval 2. Approved by PM/PD

Make A Purchase Request

Request Quotation from

Accredited Supplier

NO Materials Availability

Available

YES

Issuance of PO to
Supplier

D
 D
Material Purchase Process
Request for Payment for
supplier

Materials Delivery to
site/WH

End