Selection and Acquisition of Materials &

Collection Maintenance
Presented by Jocelyn G. Pagtama, RL
 John Ellison (1985) cited 3 major categories of
selection procedures

 The Halo System – this is the primary method used by

the librarian. It is characterized by the librarian
unilaterally determining the content of the collection
by selecting materials based on reviews, publisher’s
brochures and bibliographies.
The Social Responsibility Selection Procedure –
This process is characterized by activist librarians
who selects materials based on social problems of
a given library community and is used to reflect
clientele of any type of library. They tend not to
wait until library users make requests to activate
orders based on their feelings on local, state, and
national social issues. Social responsibility
librarians are usually aware of major social,
psychological, and economic needs of the library
community and select materials and develop
programs on what they feel is good for the
community.
The Systematic Analysis Procedure – This
combines formal needs, community
analysis, and non-profit marketing methods
to determine the information needs of a
library community. This procedure puts the
librarian in a process role. It is characterized
by formal community’s systematic analysis
to determine needs rather than the use of
personal feelings or social issues as a
criterion top select materials
Size

 A core book collection of at least 5000 titles to

effectively support its educational programs. (Print &
non-print) including Filipiniana (10%) of the total
collection. At least 20% of the core book collection
must have been published within the last 10 years
The core book collection should be augmented by the
following
 1. Five (5) titles for each professional course/subject, a
combination of print, subscribed and purchased
electronic format. This may be augmented with
materials from open educational resources (OER).
20% of the total collection for professional
course/subject should be published within the last 5
years, and the remaining 80% should be published
within the last 10 years
cont.’n.
 2. For the graduate program offering, provide 10
titles/course.
 3. A core periodical collection composed of
local/foreign print & electronic shall be subscribed
and at least 50%/25% in a prepaid basis
The recommended number of periodicals based on the
enrollment as follows:
….
 Every major field of specialization shall be covered by
at least 3 journal titles for the undergraduate program,
6 journal titles of graduate program, these titles shall
be mix of local/foreign publications that are scholarly
and refereed.
 Non-print materials & electronic/digital should have
adequate facilities and equipment
 Special collections/relevant multimedia and electronic
resources, in agreement with the intellectual property
code shall be included to meet the requirements of the
various programs offered by the institution
Security
 The academic library shall have policies on security of
its collection to safeguard the collection from damage,
loss, mutilation and theft.
 A disaster preparedness response and recovery plan for
the collection shall be formulated and implemented.
 Proper environment conditions shall be maintained
and good housekeeping practices shall be
implemented.
 Provide control and security measures in its building
and facilities such as emergency exits, fire
extinguishers, and built-in emergency lights