Professional work skills of fields

Mode of working and payment

Facing of projects

BY :- AAKASH PATEL
MEGHA SHAH
YASH PATEL

AC-904 PROFESSIONAL PRACTICE

AR. JEMISH LATHIYA
CONTENT
COMPREHENSIVE ARCHITECTURAL SERVICES
URBAN DESIGN
LANDSCAPE ARCHITECTURE
INTERIOR ARCHITECTURE
SCALE OF CHARGES
LETTER OF APPOINTMENT
SUB-TOPIC INCLUDES:
SCOPE OF WORK
SCHEDULE OF SERVICES
SCHEDULE OF PAYMENT
EFFECTING PAYMENT TO THE ARCHITECT
DOCUMENTATION AND COMMUNICATION CHARGES
REIMBURSABLE EXPENSES
CLIENT’S ROLE AND RESPONSIBILITIES
EXECUTION OF THE ASSIGNMENT
TIME SCHEDULE
INDEMNIFICATION
OWNERSHIP OF COPYRIGHT
TERMINATION OF AGREEMENT
INTERPRETATION
ARBITRATION
Comprehensive Architectural Services
Scope of work

Taking Client's instructions and preparation of Electrical, electronic, communication systems

design brief. and design.

Site evaluation, analysis and impact of existing

Heating, ventilation and air conditioning design
and / or proposed development on its immediate
environs.
(HVAC) and other mechanical systems.

Design and site development. Elevators, escalators, etc.

Fire detection, Fire protection and Security

Structural design.
systems etc.

Sanitary, plumbing, drainage, water supply and Periodic inspection and evaluation of
sewerage design. Construction works.
Part II _ ALLIED FIELDS :

Landscape
Architecture

Graphics
Interior
Design And
Architecture
Signage
ALLIED
FIELDS

Retrofitting of Architectural
buildings conservation
 2. SCHEDULE OF SERVICES :

• Modify the • Prepare • Prepare •Prepare and • Prepare and

COMPLETION [STAGE 7] :
• Invite,

DRAWINGS FOR CLIENT'S/ STATUTORY APPROVALS [STAGE 3] :

• Ascertain

WORKING DRAWINGS AND TENDER DOCUMENTS [STAGE 4] :

PRELIMINARY DESIGN AND DRAWINGS [STAGE 2] :

CONSTRUCTION [STAGE 6] :
APPOINTMENT OF CONTRACTORS [STAGE 5] :
working submit
CONCEPT DESIGN [STAGE 1]

conceptual drawings receive and issue working

Client's drawings, completion
designs necessary analyse drawings and
requirement specification reports and
incorporatin for Client's/ tenders; details for
s, examine s and drawings for
g required statutory advise Client proper
site schedule of the project
changes and approvals on execution of
constraints quantities as required
prepare the and ensure appointmen works during
& potential sufficient to and assist
preliminary compliance t of construction.
and prepare prepare the Client in
drawings, with codes, contractors. •Approve
a design estimate of obtaining
sketches, standards samples of
brief for cost and "Completion
study and various
Client's tender / Occupancy
model, etc., legislation, elements and
approval. documents Certificate"
for the as components.
• Prepare applicable including •Check and from
report on Client's
approval and assist code of approve shop statutory
site the Client in practice drawings authorities,
evaluation, along with
preliminary obtaining covering submitted by wherever
state of the aspects like the required.
existing estimate of
cost on area statutory mode of contractor/ • Issue two
buildings, if approvals measureme vendors. sets of as
any ; and basis.
thereof, if nt, method •Visit the site built
analysis and required. of of work, at drawings
impact of payments, intervals including
existing quality mutually services and
and/ or control agreed upon, structures.
proposed procedures to inspect and
developmen on materials evaluate the
t on its & works and Construction
immediate other Works and
environs conditions where
of contract. necessary
clarify any
decision,
SCHEDULE OF PAYMENT Stage 1
On submitting conceptual designs and rough estimate of 10% of the total fees payable.
The Architect shall be cost.
paid professional fee in Stage 2
20% of the total fees payable less payment already made
On submitting the required preliminary scheme for the
the following stages Client's approval along with the preliminary estimate of cost.
at Stage 1.
consistent with the work Stage 3
done plus other charges a. On incorporating Client's suggestions and submitting drawings for 30% of the total fees payable less payment already made at Stages 1 and 2.
and reimbursable approval from the Client/ statutory authorities, if required.
expenses as agreed b. Upon Client's / statutory approval necessary for commencement of
35% of the total fees payable less payment already made at Stages1 to 3a.
upon : construction, wherever applicable.
Stage 4
Upon preparation of working drawings, specifications and 45% of the total fees payable less payment already made
schedule of quantities sufficient to prepare estimate of cost at Stages1 to 3a.
and preparation of tender documents.
Stage 5
55% of the total fees payable less payment already made
On inviting, receiving and analysing tenders; advising Client
at Stages 1 to 4.
on appointment of contractors.
Stage 6 65% of the total fees payable less payment already made
at Stages 1 to 5.
On submitting working drawings and details required for commencement of
work at site.
70% of the total fees payable less payment already made
at Stages 1 to 6a.
75% of the total fees payable less payment already made
 On completion of 20% of the work at Stages 1 to 6b(i).
 On completion of 40% of the work 80% of the total fees payable less payment already made
at Stages 1 to 6b(ii).
 On completion of 60% of the work 85% of the total fees payable less payment already made
at Stages 1 to 6b(iii).
 On completion of 80% of the work
90% of the total fees payable less payment already made
 On Virtual Completion at Stages 1 to 6b(iv).
Stage 7
On submitting Completion Report and drawings for issuance
100% of the fees payable less payment already made at
of completion/ occupancy certificate by statutory
various stages and retainer.
authorities, wherever required and on issue of as built
drawings
URBAN DESIGN
SCOPE OF WORK SCHEDULE OF SERVICES

PROGRAMMING AND SITE EVALUATION

URBAN SITE LANDSCAPE
RENEWAL DEVELOPMENT ARCHITECTURE • Ascertain Client's requirements, examine site constraints & potential.
• Study of existing land use, contextual issues, socio-cultural aspects,
landscape features , accessibility, circulation pattern and parking.
Taking Client's Architectural • Furnish report on measures required to be taken to mitigate the adverse
Landscape
instructions and Services beyond impact.
Architectural
preparation of external Services beyond
design brief. Engineering
Services and related
public spaces. CONCEPT DESIGN
buildings /
Site evaluation, structures; Roads, • Preparation of concept design of the area showing circulation pattern,
analysis of pathways, culverts
architectural
zoning of various land uses and relevant details.
& bridges; boundary
character, social walls, gates. • Assessment of utility services and their interconnectivity.
issues and heritage. • Furnish revised rough estimate of project cost based on FAR.
• Submission of model and Conceptual design to the Client/ statutory
Preliminary proposal
for development/
authorities for approval & ensure compliance with codes
re-development and
their impact on DETAILED DESIGN
immediate environs.
• Preparation of drawings showing the common facilities for circulation,
Volumetric study parking, open spaces and external Architectural form, controls/ guidelines,
and Urban form
recommendations schematic network of services, landscape, street furniture Furnish modified
including pedestrian project cost,
/ vehicular
movement and
• Presentation of the urban design study to the statutory authorities for
parking. approval and ensure compliance with codes, standards and legislation

Architectural IMPLEMENTATION
controls/
guidelines.,
Conceptual design &
• Provide Comprehensive Architectural Services Review and certification of
Feasibility study. detailed Architectural design of each of the constituent components for
construction or development within the area under urban design
 SCHEDULE OF PAYMENT
• The Architect shall be paid professional fee in the following stages consistent with the work done plus other
Urban Design/ Urban Renewal charges and reimbursable expenses as agreed upon:

• The stages of payment for Site Development works beyond Part I shall be same as for Comprehensive
Site Development Architectural Services.

• The stages of payment for Landscape Architectural Services beyond Part I shall be same as for Landscape
Landscape Architecture Architecture.

• On submitting preliminary report containing site evaluation, development/

re-dev. impact assessment, volumetric study and urban form
recommendations along with rough estimate of project cost 10% of the total fees payable

• On submitting concept design and revised rough estimate 25% of the total fees payable less payment already made at Stage 1.
• On incorporating Client's suggestions and submitting model and final design 45% of the total fees payable less payment already made at Stages 1 and 2a, to
and approval there of from the Client / statutory authorities be released in two equal installments on submission and approval.

• On submitting drawings showing the common facilities for circulation,

parking, open spaces and external Architectural form.
• On submitting drawings showing Architectural controls, features and specs.
• On submitting drawings showing schematic network of services, landscape,
street furniture, and modified estimate of project cost and approval thereof
from the Client/ statutory authorities.
• On submitting urban report
55% of the total fees payable less payment already made at Stage 1 to 2b.
65% of the total fees payable less payment already made at Stages 1 to 3a.
80% of the total fees payable less payment already made at Stages 1 to 3b, to be
released in two equal installments on submission and approval.
85% of the total fees payable less payment already made

• On completion of review and certification of detailed Architectural designs of

each of the constituent components for construction or development within
the area under urban design, before approval by statutory authorities or on 100% of the fees payable less payment already made at various stages and
expiry of five years after stage 3d above retainer.
LANDSCAPE ARCHITECTURE
SCOPE OF WORK

Site appraisal and suitability. Landscape structures and features.

Site planning. Garden Furniture design.

Landform and grading. Illumination design.

Surface drainage design and water

Graphic design and signage.
management.

Irrigation design. Co-ordination of external services.

Periodic inspection and evaluation of works at

Open space design - hard and soft areas. site.

Planting design.
SCHEDULE OF SERVICES

CONCEPT PRELIMINARY DRAWINGS FOR WORKING APPOINTMENT CONSTRUCTION

DESIGN [STAGE DESIGN AND CLIENT'S/ COMPLETION
DRAWINGS OF [STAGE 6] [STAGE 7]
1] DRAWINGS STATUTORY AND TENDER CONTRACTORS •Prepare and issue
[STAGE 2] APPROVALS • Prepare and
•Carry out site DOCUMENTS [STAGE 5] working drawings and
details for proper submit completion
analysis and furnish •Modify the [STAGE 3] [STAGE 4] •Invite, receive and execution of works
a site appraisal reports and
conceptual design •Prepare drawings analyse tenders ; advise during construction.
report about the incorporating
•Prepare working Client on appointment •Approve samples of
drawings for the
necessary for drawings, specifications
potential of the site required changes Client's/ statutory of contractors. various elements and project as required
and schedule of
vis-à-vis activities. and prepare the approvals and ensure quantities sufficient to
components. and assist the
•Prepare drawings compliance with prepare estimate of •Check and approve Client in obtaining
preliminary shop drawings
and documents to codes, standards and cost and tender "Completion /
drawings, sketches, documents including submitted by the
enable the Client etc. for the Client's legislation, as contractor/ vendors. Occupancy
applicable and assist code of practice
the detailed survey approval along with covering aspects like •Issue Certificate of Certificate" from
the Client in Virtual Completion of
the project. preliminary mode of measurement, statutory
obtaining the method of payments, Civil Works and
estimate of cost on statutory approvals plantation. authorities,
quality control
area basis. thereof, if required. procedures on materials wherever required.
& works and other
conditions of contract.
 SCHEDULE OF PAYMENT

• On submitting conceptual designs and rough estimate of cost. 10% of the total fees payable.

• On submitting the required preliminary scheme for the Client's approval 20% of the total fees payable less payment already made at Stage 1.
along with the preliminary estimate of cost.

• On incorporating Client's suggestions and submitting drawings for obtaining 35% of the total fees less payment already made at Stages 1 and 2.
approval from the Client/ statutory authorities, if required.

• Upon statutory approval, if required and preparation of working drawings, 45% of the total fees payable less payment already made at Stages 1 to 3.
specifications and schedule of quantities enough to prepare estimate of cost
and preparation of tender documents.

• On inviting, receiving and analyzing tenders; advising Client on appointment

of contractors. 55% of the total fees payable less payment already made at Stages 1 to 4.

On submitting working drawings and details required for commencement of work 65% of the total fees less payment already made at Stages 1 to 5.
at site. 70% of the total fees payable less payment already made at Stages 1 to 6a.
1. On completion of 20% of the work
75% of the total fees payable less payment already made at Stages 1 to 6b(i).
2. On completion of 40% of the work
80% of the total fees payable less payment already made at Stages 1 to 6b(ii).
3. On completion of 60% of the work
4. On completion of 80% of the work 85% of the total fees payable less payment already made at Stages 1 to 6b(iii).
5. On Virtual Completion 90% of the total fees payable less payment already made at Stages 1 to 6b(iv).

• On submitting Completion Report and drawings for issuance of completion/

occupancy certificate by statutory authorities,wherever required and on issue 100% of the fees payable less payment already made at
of as built drawings various stages and retainer.
INTERIOR ARCHITECTURE
SCOPE OF WORK

Site evaluation and assessment. Graphic design and signage.

Interior design _ space planning/

Indoor plants cape.
development & volumetric study.

Selection of materials, equipment and

Architectural additions and alterations.
other interior related elements.

Design of fixed items of work, loose Integration of all Engineering services.

furniture & interior related civil works.

Periodic inspection and evaluation of

Illumination design. works at site.

Sound and acoustic design.

SCHEDULE OF PAYMENT AND SCHEDULE OF AERVICES ARE SAME AS
THAT OF LANDSCAPE SRCHITECTURE
 COMMON
• EFFECTING PAYMENT TO THE ARCHITECT
• DOCUMENTATION AND COMMUNICATION CHARGES
Comprehensive • REIMBURSABLE EXPENSES
Architectural Services • CLIENT’S ROLE AND RESPONSIBILITIES
• EXECUTION OF THE ASSIGNMENT
Urban Design • TIME SCHEDULE
Landscape Architecture • INDEMNIFICATION
• OWNERSHIP OF COPYRIGHT
Interior Architect • TERMINATION OF AGREEMENT
• INTERPRETATION
• ARBITRATION
EFFECTING PAYMENT TO THE ARCHITECT

At Retainer : On At Stage 1 : On Progressive, on account, payments shall be made by the Client to the
The fee payable to the rough estimate rough estimate Architect against any of the above stages based on the quantum of work
Architect shall be of cost. of cost. done.
computed on the actual
cost of works on No deduction shall be made from the fee of the Architect on account of
completion. The payment At Stages 2 to 4 : At Stages 5 to 6b penalty, liquidated damages, part rates or other sums withheld from
On preliminary : Accepted payment or recovered from contractors/ suppliers.
due to the Architect at
estimate of cost. tender cost.
different stages be
computed on the The actual cost of the completed works shall include cost of execution of
following basis : assigned works, etc. but excluding the cost of land.
At Stage 7 :
Actual total cost.

DOCUMENTATION AND COMMUNICATION CHARGES REIMBURSABLE EXPENSES

Apart from the •Actual cost of travel , boarding

professional fee, and local transport for any visit
made by his staff to the site or
the Client shall pay
such other place as may be
to the Architect necessary in connection with the
Documentation and execution of work.
Communication
charges, @ 10% of Cost of presentation models,
the professional fee computer simulation,
presentation drawings, etc.,
payable to the
prepared at the instance of the
Architect at all Client for purposes other than
stages. the Design and execution of the
project.
 To provide detailed
requirements of the
project.
To appoint a
To provide property
Construction
lease/ ownership
Manager as per the
documents.
Architect's advice.

EXECUTION OF THE ASSIGNMENT

To provide a site
plan, to a suitable • The Architect shall keep the Client informed about the progress
scale, existing of work in his office
To honor Architect's physical features . In
bills within one case such info. is not • The Architect shall appoint specialized consultants in
month of its readily available, the
submission. CLIENT'S ROLE Client shall arrange
consultation with the Client, if necessary.
AND for the survey of • The Architect shall be responsible for the direction and
necessary
integration of the consultant's work.
RESPONSIBILITIES information
• The Architect will advise the Client on the broad Time Schedule
for implementation of the project.
To give effect to the
professional advice To furnish reports on • The Architect shall supply to the Client, free of cost, up to six
of the Architect and soil conditions and sets of drawings at different stages.
cause no changes in test as required by
the drawings and the Architect or pay • The Architect shall not make any deviations, alterations or
documents without for the preparation omissions from the approved drawings, involving financial
the consent of the of the same
Architect. implications without prior consent of Client.
To pay all the fees, To furnish specific • No change shall be made in the approved drawings and
levies, security conditions/ statutory specifications at site without the consent of the Architect.
deposits and stipulations/ codes
expenses required in of practice/schedule • Any curtailment of the professional services, beyond Stage 2b,
respect of statutory of rates, etc., desired shall make it obligatory for the Client to pay at least 20% of the
sanction. to be followed.
fee for the remaining stage(s) of the curtailed work/ services.
 INDEMNIFICATION OWNERSHIP OF INTERPRETATION ARBITRATION
TIME SCHEDULE TERMINATION OF
COPYRIGHT
AGREEMENT

The Architect shall, In the event that a The Client shall Agreement In case of any All disputes or
in consultation with claim brought retain copies of the between the ambiguity or differences which
the Client, prepare against the Architect's models, Architect and the difficulty in the may arise between
a Time Schedule in Architect or the drawings, specific. Client may be interpretation of the Client and the
respect of various Consultants by any and other terminated by the Conditions of Architect under
services to be 3RD party for documents for his either one giving Engagement and "Conditions of
rendered and damages arising information and the other a written Scale of Charges, Engagement and
discharge of client's from property use in connection notice of not less the interpretation Scale of Charges"
obligations. damage caused by with the project. than 30 (thirty) of the COA shall be with regard to the
the Client then the These shall not be days, should either final and binding on interpretation done
Client shall used for any other fail substantially to the Architect and in pursuance, such
indemnify the project by the perform his part of the Client. disputes and
Architect and fully Client or the responsibilities/ differences shall be
reimburse any loss, Architect or any duties, so long as referred for
damage, including other person, the failure is not arbitration to the
the attorney's fees. except for the caused by the one COA.
repetition as initiating the
stipulated in the termination.
Scale of Charges.
SCALE OF CHARGES
 Type of Project/ Services Scope of Work & Services
As described for Comprehensive Architectural Services in the
Conditions of Engagement including Site Development but
1. Comprehensive Architectural Services
excluding Landscape
Architecture, Interior Architecture, Graphic Design and
Signage.
Minimum fees/Reimbursable expenses
• Single Block Housing and sites upto 0.5 hectare : 5
Percent on the cost of works assigned.
• For a site more than 0.5 hectare and upto 2.5
hectares: 3.5 Percent on the cost of works
assigned.
• For a site more than 2.5 hectares and upto 5
hectares : 2.5 Percent on the cost of works
assigned.
• For a site more than 5 hectares : 2 Percent on the
cost of works assigned.
• Individual House : 7.5 Percent on the cost of works
assigned.

As described for Comprehensive Architectural Services in the 5 Percent on the cost of works assigned.
Conditions of Engagement including Site Development but
1.2 All projects other than housing
excluding Landscape Architecture, Interior Architecture,
Graphic Design and Signage.

1.2.1 Repetition of the building in the same
campus
1.2.2 Repetition of the building in the
same campus
1.2.3 Repetition of the building at a
different site
1.3 Site Development [except 1.1 and 1.2]
Same as above 5 Percent on the cost of works assigned.
Same as above
2.5 percent on the cost of works assigned
Same as above
3.5 percent on the cost of works assigned.
Same as above
2.5 Percent on the cost of works assigned.

1.4 Architectural Conservation/ Same as above

7.5 Percent on the cost of works as
Retrofitting/Additions and alterations
 Type of Project/ Services
2. Urban Design
3. Interior Architecture/Graphic design and signage
4. Landscape Architecture
5. Site visits
6. Advisory Consultancy
7. Documentation and Communication Charges
8. Verification and Certification of Contractor's Bills
Scope of Work & Services Minimum fees/Reimbursable expenses
For all projects except Housing: 1 percent on the cost of works
assigned, to be computed at a rate of Rs 6M per Sq.mt. of
proposed built-up area.
Housing Projects : 20 percent of the fee payable for housing,
As described for Urban Design/ Urban as stated in sub-clause 1.1 above, on the cost of works
Renewal in the Conditions of assigned, to be computed at a rate of Rs 6M per Sq.mt. of
Engagement. proposed built-up area.
In case of Urban Renewal projects fee payable shall be 1.5
times of the fee stated above based on actual cost of works
assigned.
Above fees are subject to a minimum of Rupees 240M.
As described for Interior Architecture in 7.5 percent on the cost of works assigned
the Conditions of Engagement.
As described for Landscape Architecture 7.5 percent on the cost of works assigned
in the Conditions of Engagement.
Visits by an Architect/consultant in connection with
Project for which commissioned. Actual Air/ AC First Class Fare (to & fro), AC Car,
Boarding & Lodging Expenses and Local Transport.
 Outstation Visit :
Traveling, Boarding & Lodging Expenses Rs. 3M
For each day
Rs. 1M
 Local site visit/field visit
Outstation All as above at 5 i) (a) plus Rs. 10M per day or
Local partthereof.
Rs. 4M per day or part thereof.
Applicable on all professional fee
10 percent of the professional fees.
payable to the Architect.
Verification of Contractor's bills for payment, based on progress of
works at site, measurements of works Certified by the Construction
Manager (i.e. Clerk of Works/ Site Supervisor or Construction 1 percent in addition to above fees.
Management Agency) and in accordance with Conditions of Contract,
Drawings and instruction issued.
Letter Of Appointment
Ref:
Date:

From:
To:
Dear Sir,
We have great pleasure in appointing your firm as our architects for Comprehensive Architectural services/ Urban Design/ Landscape Architecture/ Interior
Architecture as detailed below :

Project____________________________________
Services___________________________________
Fees______________________________________
This letter of appointment together with Conditions of Engagement and Scale of Charges of Council of Architecture, as appended herewith, shall govern the
agreement. This letter is being sent in duplicate. One copy may please be signed in token of your acceptance and returned to us.
Thanking You,

Yours faithfully,
ACCEPTED
Signature of Architect

Name of Architect_______________________

Council of Architecture's
Registration No.__________________________

Date_____________________

Place_____________________

Seal of the Firm____________