CHAPTER 4

“DO YOU KNOW HOW TO

APPLY A JOB”

NURWELA ANDINI (26)

RAIHAN HIDAYATULLAH (27)
RIZKY JULIAN (28)
ROIDATUL ALFAIN (29)
SHELA ROSANIA (30)
Definition of job application letter

 Application letter that is applied for a job

 Application letter consist of cover letter
that serve as the introduction to our
resume
 Application letter is individualized for each
position for which you are applying.
The functions and the propose of job
application letter

 Introducing ourselves to an organization

We introduce ourselves. Our identity is shown
to the company we want to work for.
 Demonstrating our interest in the company
Itis related to our passion that might be
needed for the company.
 Drawing attention to our resume
Simply, this application letter is made as
interesting as we can, so that the company will
be motivated to interview us
The part of application letter

 Salutation
This is also known as the greeting. The person’s name
should be followed by a colon (:) or left blank. Do
not use a comma. (Commas are permissible for use
in personal letters; not business letters.)
 Dear Mr. Smith: If you know the name of the person
to whom you are writing.
 Dear Ms. Chambers: If you are not sure of the
marital status of a female recipient.
 Ladies and Gentlemen: If you have no idea as to the
name of the recipient.
Cont...

 Body
The body of the letter contains four basic parts and
should be three or four paragraphs long. These
paragraphs should attract the employer’s attention;
state your interest in the company and position;
arouse the employer’s desire to interview you; and
request that the employer take action in the form of
an interview.
Cont...

 First Paragraph
Identify the purpose of the letter—why you are writing.
Be specific. Tell the reader how you learned about a job opening.
Tell the employer what job you want.
Examples:
In response to the advertised position in The Evening Sun on July12,
please consider my résumé in your search for an office assistant.
I was pleased to hear from Jeremy Green that you will soon have a
vacancy for a Marketing Assistant. I am very interested in this
position. With the skills that I possess, I know that I could be an asset
to your company.
I am writing to apply for the Photographic Assistant position as
advertised in the November 1 edition of The Evening Sun.
Cont...

 Second Paragraph

Why should an employer be interested in hiring you? Briefly describe your

professional and academic qualifications that are relevant to the position.
Relate experiences that you have had, classes you have taken or skills you
possess that satisfy the job requirements. If the job was advertised, refer to all
of the required skills mentioned.
Examples:
As my resume indicates, I am active in theater in high school and had important
roles in two plays. My school activities include being a member of both
forensics and student government. With these experiences, I can offer you
excellent communication and interpersonal skills. During the school year, I
maintain a 3.0 average and work ten hours per week. My technical skills
include familiarity with Windows, Microsoft Office applications and Google
Docs. I use the Internet regularly and can keyboard more than 45 words per
minute.
Cont...

 Third Paragraph
Emphasize what you can do for the company. Outline a
relevant career goal. For example, if you are
applying for sales positions, do not say that you are
training to be an airline pilot. Expand on the most
relevant points of your resume.
Example:
Because I am energetic, reliable, and resourceful, I
would be an asset to your organization. I am
willing to learn new things and be the best
employee that I can be.
Cont...

 Fourth Paragraph
Request action. For example, indicate your desire for a personal
interview and that you're able to meet with the employer at
their convenience. Include your cell phone number and when
it would be a good time to call.
Some advertisements ask you to include salary
requirements. You can choose to ignore this. You can either
wait until the interview to talk about money and mention a
broad salary range.
Examples:
You can reach me on my cell phone any day after 4 p.m. E-mail
is also a great way to contact me as I check it daily. I look
forward to hearing from you soon. Thank you for your time
and consideration.
The last part....

 Closing the letter

Finish your letter with an appropriate Complimentary
Closing (Sincerely, or Sincerely yours,). Leave
enough room to sign the letter before keying your
name. Do not forget to sign it. Remember to include
an enclosure notation at the bottom.
Example of application letter
General guidelines for writing a job
application letter (some tips)

 Limit your letter to one page

 We should be clear in writing, concise writing will
ensure that we say everything we need to say in as few
words as possible.
 Avoid overusing the word “I”

 instead of saying “I have enclosed a copy of my resume”

you can restructure sentence to use “you” more often
 Proofreading

 we have to check and recheck for spelling errors

Time for game!!!

MIND MAPPING
GAME
 In this part of the game, we will devide the class into
groups.. Each group consists of 4-5 members. Then,
they are suppose to make a brainstorming or mind
mapping of one job duties.
Organizing
meetings
Maintaining
correspondence
A Assisting the
SECRETARY chair

Upholding legal
documents Keeping
records