HIRING A CONSULTANT

Process and Procedure

SecondMuse Indonesia
HIRING A CONSULTANT
Complete admin
1
3
process as follow in the
START
Create Job 5
Next Slide
Description
2
Have you been consulting Fill Request
with your EM and team? Make sure it meets your program
Form 4 budget and qualification
Finance to check the
Tax cost
Advertise it!
Confirm to EM for fit
in the Project budget Post to Project Social Make sure you have their CV, and
NO YES Cost Media/Website/Blast to realistic payment rate (have been
Consult your needs your connection comparing with another consultant in
with the team before the same level)
making the request

Have you found the

candidate?
Make sure you have more than
1 candidate!
This is important for Bidding
process and for the second
NO YES option when the first one is
unable to perform
Ask HR/EM/Team/Global Team for
reference
ADMIN PROCESS of HIRING A CONSULTANT
!
Remind your consultant to
1 send Inar Invoice based on
Have you interviewed them?
Reviewing the payment terms
Did you found your expected
your Candidates candidate? 5

Requesting PSA/NDA

NO YES
4
Create an AO

You have to discuss with

your team or re-open the
submission for this Job
3
Send Offer Letter /
2 ToR/ email
Send CV of your Fav confirmation to them
BONUS: Candidate to Melissa
& Inar
See what’s behind the CC Inar.Andrea, Please make
process after those sure you tell them about tax
steps deduction, Milestone,
Deadline, Goals, etc
HR PROCESS (behind the scene)

AFTER RECEIVED REQUEST FROM

PROJECT TEAM

Check the AO and PSA/NDA

draft details

Convert the AO & PSA into Add the documents to Adobe

NOT OK OK PDF, Documented to the G- Sign to be proceed to the
Drive Signer

Give back the Draft to the

staff to be corrected
Assignment Order (AO)
Contract executed under a PSA for a specific scope of work (e.g. meeting facilitation, website development, research).

1 5 !
Download AO Continue to Request NDA & Bali/SIP Project Code:
Template PSA S134-C999-Y18-BALI(SIP)
HERE
Put on Footer Office Address:
PT SecondMuse Indonesia
Hold on! you Not Finished yet! International
2 Ruko Graha Merdeka Unit A
Change the Highlight section Jl Merdeka, Kec Denpasar Timur,
Bali 80239
4
❏ Make sure everything is clear and detail
refer to the ToR that have been made Submit your AO
Surabaya/OPPA Project Code:
and agreed with the consultant before. C888 S157-C888-Y18-TIN > OPPA
❏ Make sure you made in two language
(Bahasa and English) Put on Footer Office Address:
❏ Authorized Officer: Officer that the PT SecondMuse Indonesia
consultant will be directly reported to
3
International
Select your Project Code Satu Atap Co-Working Place
Jl. Pacar No.2, Ketabang, Genteng,
Kota SBY, Jawa Timur 60272
 Professional Service Agreement (PSA)
OR
1

Non Disclosure Agreement (NDA)

Are your consultant is Professional worker? are they called
them as a professional freelancer? are they represent their
company? are they guarantee you a result?

!
Notify 2b
2a
YES Melissa & Inar by
NO
email/Slack

Umbrella agreement for contractors working Outlines confidential material, knowledge, or

with SecondMuse. This agreement is signed information that the parties wish to share
3
once and then Assignment Orders are with one another for certain purposes, but
issued to describe deliverables, delivery I am Finished wish to restrict access to or by third parties.
dates and compensation for contracted work Submitting both
AO and PSA/NDA!
requesting requesting
PSA HERE NDA HERE