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PROJECT

MANAGEMENT
Cure.fit L&D session
Session 1: 19th Sep 2018
Session 2: 28th Sep 2018
SESSION 1
19th Sep
WHAT’S
SUCCESSFUL PM?
SUCCESSFUL PROJECT MANAGEMENT

Achieves
Effective
Goal
Successful
Time
PM

Efficient Cost

Resource
HOW TO BE
EFFECTIVE?
WHAT’S
SUCCESSF
UL PM?
EFFECTIVE PROJECT
MANAGEMENT
1.
Manage
Oneself

Effective
PM
3.
2.
Manage
Manage
Stake-
Team
holders
MANAGE ONESELF - MANAGE YOUR
ENERGY, NOT TIME!
▪ Develop Rituals to build & renew energy
▪ The Body: Physical Energy
▪ Intermittent breaks, Sleep & cult.fit!
▪ The Emotions: Quality of Energy
▪ Deep breathing, Distancing you & your action, more appreciation
▪ Differentiating facts & story (perception)
▪ The Mind: Focus of Energy
▪ Avoid Distractions / multi-tasking
▪ Schedule time for long term initiatives
▪ The Spirit: Meaning & Purpose
▪ Do what you do best & enjoy the most!
▪ Work-Life Balance: Time for yourself, friends & family
▪ Living your core value!
MANAGE TEAM – GET THE BEST OUT OF
PEOPLE
▪ Be a Matchmaker - Right People for the Right Tasks
▪ Match people aspiration / strengths to project requirements
▪ Clear roles & responsibilities
▪ Build a great positive environment
▪ Team culture / bonding / collaboration
▪ Managing conflicts
▪ Constant motivation
▪ Handling failures
▪ Communication & Involvement
▪ Regular – both good & bad things
▪ Get them involved!
▪ Lead from the front
▪ Be a role model
▪ Debottleneck where required
MANAGE STAKEHOLDERS

▪ Identify the key stakeholders


▪ Be elaborate, don’t miss anyone
▪ Group them basis interest & influence level
▪ Understand stakeholders better
▪ Their motivation / WIIFM?
▪ Project impact on them
▪ Preferred style of communication
▪ Communication Strategy
▪ What & How to communicate
▪ Channels to communicate
▪ Dedicated 1:1 meetings / Alignment / Onboarding
▪ Dedicated forums
▪ Existing forums
▪ Emails / Public Forums
MANAGE STAKEHOLDERS – WINNING
THEIR SUPPORT!
• High power, highly interested people
(Manage Closely): fully engage these people,
and make the greatest efforts to satisfy them.
• High power, less interested people (Keep
Satisfied): put enough work in with these people
to keep them satisfied, but not so much that they
become bored with your message.
• Low power, highly interested people (Keep
Informed): adequately inform these people, and
talk to them to ensure that no major issues are
arising. People in this category can often be very
helpful with the detail of your project.
• Low power, less interested people (Monitor):
again, monitor these people, but don’t bore them
with excessive communication.
SESSION 2
28th sep 2018
HOW TO BE
EFFICIENT?
KEY COMPONENTS
▪ Corporate Knowledge Base
▪ Single source of data
▪ Project Management Office (PMO)
▪ Central team consolidating progress and sharing / supporting teams
▪ Steering Team
▪ Guiding / directing the project
▪ 10 Knowledge areas of Project Management
10 KNOWLEDGE AREAS
1. Integration 2. Scope 3. Schedule 4. Cost

7.
5. Quality 6. Resource 8. Risk
Communication

9. Procurement 10. Stakeholder


1. PROJECT INTEGRATION

Initiate Plan Execute Monitor Close


• Project Charter • Project Plan • Work • Project Review; • Transition /
• Team & • Stakeholder completion Track Progress Closure
Resources interaction • Coordination • Corrective • Documentation
• Stakeholder • Re-Plan Actions • Post-project
Register • Stakeholder • Change review
Mgmt Management
• Manage Risks
PROJECT CHARTER
1. Purpose
2. Measurable Goals
3. Assumptions / Constraints
4. Key Timelines
5. Key Risks & Mitigation Plan
2. SCOPE MANAGEMENT
1. Plan the scope
2. Collect requirements
3. Define Scope
4. Create WBS (Work Breakdown Structure)
5. Validate Scope
6. Control Scope
3. SCHEDULE MANAGEMENT
1. Define activities / tasks / initiatives
2. Identify dependencies, criticality
3. Estimate duration
4. Use a tool / manual to schedule
5. Control schedule
3. SCHEDULE MANAGEMENT
▪ Scheduling Methods
▪ PERT/CPM
▪ Agile/Scrum/Kanban

▪ Tools & Tech


▪ SaaS – Jira, Trello,
Basecamp, Myintervals,
Zoho, Fresh Desk
▪ MS Project
▪ Excel
4. COST MANAGEMENT
1. Define the standards (unit of measure,
precision, reporting format etc)
2. Estimate costs
▪ Methods: Analogous, Bottom-up, Top-down, Triangular,
Beta-Distribution

3. Determine Budget
4. Cost Control
▪ Cost & Value Variance
▪ To-complete performance index = (work remaining) /
(fund remaining)

5. Re-estimates
5. QUALITY MANAGEMENT
1. Plan Quality
▪ Benchmarks
▪ Cost-Benefit Analysis
▪ Cost of Quality

2. Manage Quality
▪ Checklist
▪ RCA
▪ Five Whys
▪ Fish bones
▪ Design for Excellence

3. Control Quality
▪ Statistical methods
6. RESOURCE MANAGEMENT
1. Plan Resources
▪ Physical & team resources
▪ Type of team – in-house / virtual / distributed
▪ Hierarchy / reporting structure

2. Estimate
3. Acquire
▪ Define the process of acquiring

4. Develop Team
5. Manage Team
▪ Performance, Feedback, Resolve conflicts, Manage changes

6. Control resources
7. COMMUNICATION
MANAGEMENT
1. Plan communication
▪ Needs / Requirements
▪ Communication model / methods

2. Manage Communications
▪ Verbal - In-person, Remote
▪ Written
▪ Meetings

3. Monitor Communication
▪ Customized based on audience
▪ Unaware, Resistant, Neutral, Supportive, Leading
8. RISK MANAGEMENT
1. Plan the Type of Risks
▪ Technical Risks
▪ Management Risks
▪ Commercial Risks
▪ External Risks
2. Identify Risks
3. Risk Analysis - Qualitative
▪ Risk Owners
▪ High Vs Low
4. Risk Analysis – Quantitative
▪ Probability Vs Impact
5. Plan Risk Response
▪ Avoid, Accept, Mitigate, Transfer, Escalate
6. Monitor Risks
9. PROCUREMENT
MANAGEMENT
1. Market Analysis
2. Vendor Analysis
3. Procurement Process – E.g. RFQ
4. Contracting
5. Vendor Performance Management