SAP Navigation

Tips and Tricks

August 2018
Konnected > Departments > IT Business Systems > General IT and Business Systems > SAP Navigation
 Contents
 SAP User Account Additional Helpful Hints
 SAP Password Reset & Account Setup  Evaluate Authorization Check (SU53)
 Loging on to SAP  Customize Local Layout - Cut & Paste
 Logging Off SAP  Customize Local Layout - Hard Copy
 Easy Access Screen  Fast T-Codes
 Standard Toolbar Icons Functionality  Keyboard Shortcuts
 System Messags  Customize Local Layout
 Customize Local Layout  Show keys in dropdown
 System Messages  Menu display option
 Colour  Matchcode Lists
 Own Data – Defaults (SU50)  Creating Variants
 Own Data – Parameters (SU52)  Creating List Variants
 Parameter IDs  Searching for Data – Wildcards
 Starting a Transaction  Help Options
 Extras  Easy Access Screen – INS/OVR
 Setting Favorites
 Set START Transaction
 Viewing Transactions Onscreen
 Common Application Icons & Functionality

Kruger Products - SAP Navigation (September 4, 2018)

SAP User Account
 Separate userid from your Windows account
 May or may not be same for BW account
 Must be assigned SAP roles to perform tasks
 QA and PROD passwords are separate
 You can only access SAP from a secure
network (VPN on wireless)

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SAP Password Reset & Account Requests

Your SAP userid has been set up

for you and passwords will be
provided. If you have a
production account, your
password was not reset

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 Logging on to SAP

TASK : Log in to SAP ECC 6.0 QA and change your password.

(Use SAP ECC 6.0 Production post training)
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Logging Off SAP
OR click on the “X”
in the top right
corner of the
screen

TASK : Log off of SAP QA and log back in with your new password.

(If you have a production account, log in to both so you can do the
preferred customization in both environments at the same time.)
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 Easy Access Screen
SAP Pull-down Menu SAP Standard Toolbar
Minimize,
Enter Maximize,
Icon Close buttons
This is the
standard
screen
displayed
Menu Path when you log
on to SAP.
Application
Command The menu bar,
Toolbar
Field colours and
them may
Divider can differ.
be adjusted
from left to
right by The first time
putting your you log on,
Status Bar cursor on you will
the line and receive an
dragging informational
message in
the left hand
bar. Close
TASK : Adjust divider left and right window.

Kruger Products - SAP Navigation (September 4, 2018)

 Easy Access Screen
SAP Pull-down Menu SAP Standard Toolbar
Minimize,
Enter Maximize,
Icon Close buttons
This is the
standard
screen
displayed
Menu Path when you log
on to SAP.
Application
Command The menu bar,
Toolbar
Field colours and
them may
Divider can differ.
be adjusted
from left to
right by The first time
putting your you log on,
Status Bar cursor on you will
the line and receive an
dragging informational
message in
the left hand
bar. Close
TASK : Adjust divider left and right window.

Kruger Products - SAP Navigation (September 4, 2018)

System Messages
Information Message
 By default, displays additional information at
the bottom of the screen
 No further action is required
 Not to be confused with the Enter button
Warning Message
 Alerts you to check entries before proceeding
 May be ignored
Error Message
 Indicates incorrect input
 Must be resolved before proceeding
Kruger Products - SAP Navigation (September 4, 2018)
 Standard Toolbar Icons Functionality

TASK : Open a new session, then click on Customize local layout

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 Customize Local Layout
– System Message Display option
If you want to have system messages to be more visible (pop-up box vs on the
status bar), customize your notifications display as per below

Appears at bottom left of screen

versus
Popup screen
TASK: Key in tcode PA40 to see message at bottom of screen
Customize local layout to have notifications in pop-up
Key in tcode PA40 to see popup message

Kruger Products - SAP Navigation (September 4, 2018)

 Customize Local Layout
- Colour
Can also
have each
QA session
a different
colour

TASK: Change color (>Apply > OK), log off, log back on
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Customize Local Layout
- Colour

TASK: If you have a PROD userid, log onto both QA and PROD.
(Update QA and PROD as we go along, if desired.)

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 Maintain Own Data (SU50)
Verify your Outlook email address (used for
SAP notifications).

You can set up your default

TASK: Set up your local printer and click on printer here, date format,
save or exit. (Use LOCL for local printer) number format, time format

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 Maintain Own User Parameters (SU52)

Default values for

Reports

You must know the

Parameter ID. Not
all fields have one.
(See next slide on
how to obtain)

TASK: Go to a blank line, add a default parameter , click on save or exit.

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Corporate Structure

Location Company Plant Purchasing

/Division Code Organization
BUK WRK EKG

Mississauga 2000 1000 CORP

AFH 2100 2100 CORP

KP USA AFH 3110 3110 CORP

KP USA 3100 0310 CORP

Kruger Products - SAP Navigation (September 4, 2018)

Parameter ID’s – aka PID’s

Key in SAP transaction on command line.

Press F1 in the field you are searching.
Click on “Technical Information” icon.
If PID exists, Parameter ID will display.

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2018)
 Starting a Transaction
There are several ways to
initiate an SAP transaction:
1. Enter transaction code in
the command field and click
Enter
2. Double-click the transaction
from the Favorites list
3. Select the transaction from
the Menu Path

Tip:
/n – plus the transaction code goes directly to
the next task in the same session
Example, /nme21n
/o plus the transaction code keeps the current
task open and opens a new session

TASK: Expand the menu path; minimize folders; open Favorites

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Extras
It is helpful to see the transaction code in the menu screen. You
can turn it on or off in your settings

versus

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 Setting Favorites
Right click on Favorites to insert
customer folders, transaction
codes or other objects (eg, URLs).

Right click on the favorite to

change the description or delete.

Drag and drop to move up and

down, or select and use the
up/down arrows.

You can also organize your

transactions into categories by
creating folders.
TASK: Create favorite transaction MKVZ – List of vendors
Drap and drop to re-order favorites
Delete a favorite you no longer require
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 Set START transaction
If you start you day performing a specific transaction, you can set it as your
START t-code, instead of the SAP main menu.

TASK: Set your start transaction as MKVZ (or a t-code you are familiar with)

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Viewing transaction onscreen

To find out the SAP transaction code

that you are in (for technical help, to
add to your favorites, etc), click on the
arrow beside your username for the
pop-up screen with the detailed
information.

Kruger Products - SAP Navigation (September 4, 2018)

Common Application Icons & Functionality

Add a transaction to the Favorites View previous record in a

folder transaction

Execute an application, program, Matchcode: Get pick list of

possible values
or report
for selected field
Create new entries or records
Copy an existing entry or record

Change an existing entry or record

Delete an existing entry or record

Display/view an existing entry

Indicates a field is a required field
or record

View header information View line item information

Change/Display toggle

Application Icons change as the screen changes

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Evaluate Authorization Check (SU53)

If you receive an
authorization error,
SU53 provides
helpful detailed
information to
provide to SAP
support.

It speeds up the
time to resolution
by providing this in
advance.

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Additional Helpful Hints

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Customize Local Layout
– Quick Cut and Paste
If you click this option ‘on’, by
default you will be able to
copy by highlighting the text &
pasting by clicking the right
mouse in the field you want to
transfer the information to!

Red corners on the field

indicate that this option is on

Kruger Products - SAP Navigation (September 4, 2018)

Customize Local Layout
- Hard Copy
Use this feature to print a
hard copy of the current
screen contents.

It will automatically send to

your default printer.

Kruger Products - SAP Navigation (September 4, 2018)

Fast T-codes
 /n Terminates the current transaction without saving

 /nxxxx Terminates the current transaction, and starts

transaction xxxx

 /nex Terminates all separate sessions and logs off

immediately(without any warning!)

 /oxxxx Start Transaction xxxx in a new session

 .xyzw Fast path: 'xyzw' refers to the underlined letters in

the menus.
For Example: in VA03, using the Command:
‘.GHS’ is the same as the menu path:
GoTo > Header > Status
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Keyboard Shortcuts
Quick Search
 If you are in a box & want to use a search
function hit < F4 > instead of the circle at the
end of the field to get open the search box.
Execute
 Press < F8 > to execute rather than the clock
with the checkmark

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Customize Local Layout
- Tab to next input field
This setting automatically sets your tab to move to the next input field

Kruger Products - SAP Navigation (September 4, 2018)

Customize Local Layout
- Show “keys” in dropdown lists
You can turn on/off the SAP codes for drop down lists through local layout

Without codes

versus
With codes

Kruger Products - SAP Navigation (September 4, 2018)

Dropdown Menu Display Options
Personal preference to how you want your search screen

System
default

versus

Dialog

Can create
ranges and
exclusions

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 Matchcode Lists
Only display in the drop down what is relevant to you
When searching for values for a field (F4) or , you can reduce the list of options
to only what is pertinent to you – a personal list.
Add to personal list
Delete from personal list
View all values

Kruger Products - SAP Navigation (September 4,

2018)
Creating Variants

Transaction variants are created to

personalize any standard SAP transaction. A
transaction variant simplifies the usage of a
transaction by tailoring some of the features
as per the business need. It can be used to
hide fields, menu functions, screens, to supply
individual fields with default values or to
change the ready for input status of one or
more fields.

Kruger Products - SAP Navigation (September 4,

2018)
 Creating List Variants
Once you create a display variant for a line-item report, you will probably want to use it whenever you execute this
same transaction in the future so that you can compare the same data in successive reports. To do this, you must
first save your new display variant.

Next time you go into the transaction/report,

click on the ‘Change Display’ and select the
display variant you created.

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2018)
Searching for Data
- Wildcards
Examples:
*make* = contains term
Make* = begins with term
*make = ends with term
*fuel*make* = all values with both terms

Warning: Using the wildcard by itself (*) may

significantly slow down the system as it
retrieves all available values. Be as specific
as possible

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Help Options
F1 – Field Level Help F4 – Field Values

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Easy Access Screen – INS/OVR

INS (Insert) -
Enter data in field
between other
values
OVR (Overwrite) -
Overwrite existing
data in the field
Session and System Number

Kruger Products - SAP Navigation (September 4, 2018)

Easy Access Screen – INS/OVR

INS (Insert) -
Enter data in field
between other
values
OVR (Overwrite) -
Overwrite existing
data in the field

Session and System Number

Kruger Products - SAP Navigation (September 4, 2018)

Questions & Answers

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