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TIME MANAGEMENT

TIME MANAGEMENT
TIME
MANAGEMENT

 THE ABILITY TO USE


ONE’S TIME
EFFECTIVELY OR
PRODUCTIVELY

 KEY TO EFFICIENT
WORKING
OBJECTIVES OF
TIME MANAGEMENT

IDENTIFY YOUR OWN CLARIFY AND RECOGNISE CAUSES


TIME WASTERS AND PRIORITISE YOUR OF
ADOPT STRATERGIES GOALS PROCRASTINATION

USE PRACTICAL
CREATE MORE
TECHNIQUES TO
PLANNING TIME
ORGANISE WORK
EFFECTIVE
TIME
MANAGEMENT

 ALLOWS YOU TO
ACCOMPLISH A TASK
IN A SHORT TIME
 HELPS YOU FOCUS
 LEADS TO CAREER
SUCCESS
 IMPROVES YOUR
OTHER ASPECTS OF
LIFE
PLANNING AND PRIORITISING
MAKING A TO DO LIST
CAPTURE FOLLOW ABC
EVERYTHING METHOD OF
YOU NEED TO PRIORITY
DO

DURATION OF TICK WHEN A


EACH STEP TASK IS
COMPLETED
SAVES TIME

MAKES US DELIVER REDUCES STRESS


WHAT WE PROMISE LEVELS

BENEFITS OF
HELPS INSTILL SELF PROVIDES FOCUS
TIME DISCIPLINE TO THE TASK

MANAGEMENT

DECREASE
GOAL ORIENTED
PROCRASTINATION

GAIN SELF
CONFIDENCE
Seize the
opportunity
to take
control of
This Photo by Unknown Author is licensed under CC BY
your path by
successful
time
management
EVALUATE

PLAN & PRIORITISE


SUCCESSFUL ELIMINATE
TIME
MANAGEMENT DELEGATE

SAY “NO”

REST AND REPLENISH


ANY PROJECT

PLAN MONITOR

CONTROL
DIVIDE & CONQUER

 ACTIVITY DEFINITION
 ACTIVITY SEQUENCING
 ACTIVITY RESOURCE
ESTIMATION
 ACTIVITY DURATION
ESTIMATION
 SCHEDULE
DEVELOPMENT
 SCHEDULE CONTROL
BUSY PRODUCTIVE
 HAVENUMEROUS  HAVECOUPLE OF
PRIORITIES PRIORITIES
 A QUICK YES FOR ALL  THINK AND SAY YES
 KEEPS TALKING  LET THE WORK SPEAK
 KEEPS ALL DOOR OPEN  CLOSED DOOR POLICY
 ARE MULTI TASKERS  CONCENTRATE ON ONE
TASK
 ASKS ADVICE  TAKES REAL ACTION
PERSONAL/PROFESSIONAL

LABEL,TIME & TASK


CEATING
PRODUCTIVITY
JOURNAL PRIORITISE 3 TASKS

USE IT EVERYDAY
DWIGHT D EISENHOWER

• TWO PROBLEMS – THE URGENT


AND THE IMPORTANT
TIME • URGENT ARE NOT IMPORTANT
• IMPORTANT ARE NEVER URGENT
MANAGEMENT
MATRIX STEPHEN COVEY

• POPULARISED EISENHOWERS
PRINCIPLE
• URGENT VS IMPORTANT MATRIX
AS FRAMEWORK
URGENT NOT URGENT
IMPORTANT  CRISIS
PRESSING  PREPARE & PLAN
 CRISISPROBLEMS  PREVENTION
 PRESSING PROBLEMS  VALUE CLARIFICATION
 DEAD LINE
MERGING DEAD
DRIVEN  RELATIONSHIP BUILDING
LINES
PROJECTS  TRUE RECREATION
 EMPOWERMENT
NOT IMPORTANT

 TRIVIAS
 INTERRUPTION
 JUNK MAIL
 SOME MAIL/REPORTS
 SOME PHONE CALLS
 SOME MEETINGS
 TIME WASTERS
 POPULAR ACTIVITIES
 ESCAPE ACTIVITIES
PARETO
PRINCIPLE
PARETO PRINCIPLE
PARETO
PRINCIPLE
FOCUS
FUNNEL
TACKLING PROCRASTINATION

IT IS THE PRACTISE OF
PROCRASTINATION IS
DOING MORE PLEASURABLE
AVOIDANCE OF DOING A
ACTIVITIES IN PLACE OF
TASK THAT NEEDS TO BE
MUNDANE REQUIRED
ACCOMPLISHED
ACTIVITIES

CARRYING OUT LESS


URGENT TASKS INSTEAD OF
PROCRASTINATION
URGENT ONES THUS
HINDERS PROGRESS
PUTTING OF IMPENDING
TASKS TO A LATER TIME
OVERCOMING PROCRASTINATION

15 MINUTE
DELETE DELEGATE DO IT CHOP IT UP
RULE

ASK FOR CLEAR REMOVE


REWARD
ADVICE DEAD LINE OBSTACLES
OBSTACLES TO TIME MANAGEMENT

UNCLEAR OBJECTIVES

BEING DISORGANISED

LACK OF PLANNING

INTERRUPTIONS/ DISTRACTIONS
IDENTIFY YOUR TIME WASTERS

TRYING TO DO
POOR TAKING ON
INTERRUPTIONS PERFECTIONISM EVERYTHING BY
PLANNING TOO MUCH
YOURSELF

NOT VALUEING
CRISIS TOO MUCH
YOUR OWN LACK OF SKILLS
MANAGEMENT SOCIALISING
TIME
RECAPITULATION
GET MORE DONE
SET SET GOALS AND REWARDS

PRIORITISE PRIORITISE YOUR TASKS


LEARN LEARN TO DELEGATE

START START WITH SMALL TWEAKS IN YOUR SCHEDULE

SET SET CLEAR DEAD LINES

SAY SAY NO TO MULTI TASKING


RECAPITULATION
GET MORE DONE

LINK LINK YOUR ACTIONS TO YOUR GOALS

ELIMINATE/
ELIMINATE/BLOCK OUT DISTRACTORS
BLOCK OUT

TAKE TAKE BREAKS TO REJUVENATE

DON’T GET DON’T GET LOST IN DETAILS

KEEP KEEP YOUR INSPIRATION AND MOTIVATION


TIME = LIFE

“A Waste of Your Time is A


Waste of Your Life
Master Your Time & You Master
Your Life”

- ALAN LAKEIN
“The key is not spending time, but in
investing it”

- Stephen R Covey
THANK
YOU
ANY
QUESTIONS?

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