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Practice Statements
(PAPS) 1002
ONLINE COMPUTER SYSTEMS
Online Computer Systems
are computer systems that enable users to acce
ss data and programs directly through terminal
devices
Ex.
mainframe computers,
minicomputers; or
a network of connected PCs
Online systems allow users to directly initiate v
arious functions such as:
• Entering transactions
• Making inquiries
• Requesting reports
• Updating master files
• Electronic commerce activities
Types of
Terminal Devices
General Purpose Terminals
Basic Keyboard and Screen
used for entering data without any validation within the terminal and for displaying data fro
m the computer system on the screen
Intelligent Terminal
used for the functions of the basic keyboard and screen with the additional functions
of validating data within the terminal, maintaining transaction logs and performing o
ther
local processing
PCs
used for all of the functions of an intelligent terminal with additional local processing a
nd storage capabilities
Special Purpose Terminals
Point-of-Sale devices
used to record sales transactions as they occur and to transmit them to the main computer
02 Online/Batch Processing
04 Online/Inquiry
2. Online/Batch Processing
individual transactions are entered at a terminal device, subjec
ted to certain validation checks and added to a transaction file
that
contains other transactions entered during the period
3. Online/Memo Update (and Subsequent Processing)
shadow update
combines online/real time processing and online/batch processi
ng
4. Online/Inquiry
restricts users at terminal devices to making inquiries of master-fi
les
Controls
• File Controls
- Procedures that ensure the correct data
files are used for on-line processing.
• Master File Controls
- Changes to master-files are controlled
CIS by procedures similar to those used for
controlling other input transaction data.
Application
Controls • Balancing
- The process of establishing control
totals over data being submitted for
processing through the on-line terminal
devices
EFFECTS
Effects of On-Line • extent to which the online system is
being used to process accounting
Computer application
Systems on the • type and significance of financial
Accounting and transactions being processed
Related Internal • nature of file and programs utilized
in the application
Control
• Data entry is performed at or near the
Risk of fraud point where transactions originate
• If invalid transactions are corrected
or error may and re-entered immediately
be reduced • Data entry is performed by
individuals who understand the
nature of transactions involved
• If transactions are processed
immediately
• If workstations are located
throughout the entity
• Workstations may provide the
Risk of fraud opportunity for unauthorized uses
such as:
or error may modification of previously
be increased entered transactions or
balances
modification of computer
programs
access to data and programs
from remote locations
• Processing is interrupted due to
faulty telecommunications, there
Risk of fraud may be a greater chance that
transactions or files may be lost and
or error may that the recovery may not be
be increased accurate and complete
• On-line access to data and programs
through telecommunications may
provide greater opportunity for
access to data and programs by
unauthorized persons
• No source documents for every
input transactions
Consequences of • May not be designed to provide
Characteristics of report
On-line Computer e.g. edit report may be replaced
by edit message displayed on a
System on monitor
Internal Control • Results are highly summarized
e.g. totals from individual on-line
data entry devices can be traced
to subsequent processing
• Authorization, completeness and
accuracy of on-line transactions
Effect of On-line • Integrity of records and processing
Computer • Changes in performance of audit
procedures (use of CAAT's) due to:
System on Audit Need for auditors with technical
Procedures skills in on-line systems
Effect of on-line computer
system on the timing of audit
Effect of On-line Lack of visible transaction trails
Computer Procedures carried out during the
audit planning stage
System on Audit Audit procedures carried out
Procedures concurrently with on-line processing
Procedures performed after
processing has taken place
End of Presentation
Darren Earl S. Gagui
Eugene Perez
Ella Apelo
Marie May Sese Magtibay