SOCSKSARGEN

FOOD SECURITY PROGRAM

Implementing
Mechanism
SOCSKSARGEN FOOD SECURITY
PROGRAM
IMPLEMENTATION MECHANISM
SOCSKSARGEN FOOD SECURITY
PROGRAM
IMPLEMENTATION MECHANISM
Major Provisions:

Institutional Arrangement - Creation of the Program

Management Committee
Project Funding Scheme
Mode of Implementation
Project Implementation Guidelines
SOCSKSARGEN FOOD SECURITY
PROGRAM
INSTITUTIONAL ARRANGEMENT –
Creation of Program Management
(Under the approved Implementation Mechanism of the SOCSKSARGEN Food Security Program)

SOCSKSARGEN TECHNICAL TEAM

One (1) representative each from
SOCSKSARGEN
SOCSKSARGEN ADP PMU MONITORING TEAM
PROJECT
Provincial/City Planning and Development Offices of each implementing LGUs
One (1) representative each from
Provincial/City Engineering Offices of each implementing LGUs
LOCAL TECHNICAL ADP
SOCSKSARGEN AND PROJECT MONITORING TEAMS
PMU
Provincial/City Agricultural Offices of each implementing LGUs
Provincial/City
It shallDA
be composed ofPlanning
the and Development
designated technically Offices
capableofstaff
each implementing LGUs
of the
Regional Field Unit
concernedNon-government
LGUs National organization
preferably those whoorare
from the beneficiary
actively involved incommunity
the project
Concerned Agency
preparation, evaluation, implementation and monitoring and evaluation
SOCSKSARGEN FOOD SECURITY
PROGRAM
INSTITUTIONAL ARRANGEMENT –
Creation of Program Management
(Under the approved Implementation Mechanism of the SOCSKSARGEN Food Security Program)

SOCSKSARGEN TECHNICAL TEAM

Responsibilities
SOCSKSARGEN PROJECT
1. Formulate guidelines MONITORING
for the uniform TEAM
standard costing and specifications
Responsibilities
2. Conduct review of the proposals and program of works
LOCAL
1.
3. CollectTECHNICAL
Recommend and process AND
reports
priorities PROJECT
of implementors
and areas MONITORING
and monitor
for improvements TEAMS
the status
and revisions of project
when deemed
implementation
The necessary
Local Technical and Monitoring Team shall be responsible in the
2.
4. Conduct ocular inspection and field validation to authenticate the reports submitted
identification,issues
Address and recommend
prioritization, preparationtechnical actions
of needed on documents
project the implementations
and of
by the implementing agencies including project contractors billing request
projects
monitoring of all projects proposed for funding and implementation under the
3.
5. Analyze
evaluate status of projects,
the project pinpoint problems
upon completion and recommend technical actions
SOCSKSARGEN Food Security Program and on recommend for eventual turn-over of the
4. Prepare
project toandthedisseminate periodic project
recipient organization/ monitoring report on the status of the
community
6. project
recommend implementation
the final payment of the contractor and final fund transfer to the
5. Together with the SOCSKSARGEN Technical Team, evaluate the project upon
implementing LGU/Agency.
completion and recommend for eventual turn-over of the project to the recipient
organization/ community and final payment (projects by contract) / final fund
transfer (projects by administration)
SOCSKSARGEN FOOD SECURITY
PROGRAM
PROJECT FUNDING (Counterparting Scheme)
(Under the approved Implementation Mechanism of the SOCSKSARGEN Food Security Program)

TOTAL
LGU
PROJECT DA Allocation
Counterpart
ALLOCATION
85% 15%
100%

• 85% DA Allocation is 100% Cash

• LGU Counterpart can either be 100% Cash or a combination of 60%
cash and 40% in kind (equipment, materials and the like). LGU has
the option to increase their counterpart fund above 15%
• Since 2007 to present, LGUs preferred to allocate a full cash
counterpart to the project
SOCSKSARGEN FOOD SECURITY
PROGRAM
MODE OF IMPLEMENTATION
(Under the approved Implementation Mechanism of the SOCSKSARGEN Food Security Program)

ALL PROJECTS
BY
SHALL BE
CONTRACT
IMPLEMENTED
THROUGH THE FOLLOWING SCHEME:
• Centralized procurement shall be conducted at DA Regional Field
Unit/Office upon submission of project documents and uploading of
LGU cash counterpart.
• Procurement at LGU level may be conducted for projects costing
below PhP 5Million.
 DA 85% project allocation shall be release/downloaded in
tranches (50%-40%-10%) to the concerned LGUs upon complying
with the requirements stipulated in the approved Implementing
Mechanism.
SOCSKSARGEN FOOD SECURITY
PROGRAM
PROJECT IMPLEMENTATION GUIDELINES
(Under the approved Implementation Mechanism of the SOCSKSARGEN Food Security Program)

PROJECT IDENTIFICATION/PRIORITIZATION

PROJECT PREPARATION

PROJECT REVIEW

PROJECT APPROVAL

PROCUREMENT
PROJECT IMPLEMENTATION
PROJECT COMPLETION
PROJECT TURN-OVER AND ACCEPTANCE
 SOCSKSARGEN FOOD SECURITY
PROGRAM
STRUCTURAL FLOW/SCHEDULE FOR PROJECT IMPLEMENTATION AND MONITORING

POST PROJECT
PRE- CONSTRUCTION BIDDING IMPLEMENTATION IMPLEMENTATION/
PHASE PROCESS PHASE OPERATIONALIZATIO
N
6 Months (July – December) 28 – 113 Calendar Variable – (As per project Upon project
Days (1st Semester of a duration stipulated in the completion and turn-
CY) as stipulated in approved Project Program over
RA 9184 & its IRR of Works)

DA
DA
SOCSKSARGEN
SOCSKSARGEN IMPLEMENTING
IMPLEMENTING LGU/
LGU/
IMPLEMENTING
IMPLEMENTING Regional
Regional
TECHNICAL
TECHNICAL AGENCY/
AGENCY/ RECIPIENT
RECIPIENT OF
OF
LGU/
LGU/ AGENCY
AGENCY Field
Field Unit
Unit
TEAM
TEAM (TT)
(TT) CONTRACTORS
CONTRACTORS PROJECT
PROJECT
Office
Office

LGU Local Technical Comprise members DA RFU Bids and

from different
SOCSKSARGEN
SOCSKSARGEN
Team (LTT) – to be Awards SOCSKSARGEN
government PROJECT
PROJECT SOCSKSARGEN
created through a Committee
MONITORING ADP
ADP BOARD
BOARD
Special Order (SO) by agencies/offices as (BAC) MONITORING
the Local Chief provided in the TEAM
TEAM (PMT)
(PMT) AND
AND
Executive approved TT
Implementation TT
Mechanism
- LGU representative to
the TT shall be Comprise members from different
appointed through a government agencies/offices as
Special Order (SO) by provided in the approved
the Local Chief Implementation Mechanism
Executive
- LGU representative to the PMT shall
be appointed through a Special Order
(SO) by the Local Chief Executive
SOCSKSARGEN FOOD SECURITY
PROGRAM
PROJECT IMPLEMENTATION PROCESS FLOW A
P r e – Construction P r o c e s s

Pre-Engineering Activities Detailed Engineering Activities T

E
C
H
N
I
C
A
Site L
Investigation Right of Way R
Quantity and
E
Cost Program of V
Estimates Work/ I
Clearances Plans/ E
Survey Profiles
and Permits W
Construction and other
documents L
Schedule
T
Foundation T
-
Soils and Environmental
L
material Impact G
Investigation Statement U

Design and
Specifications
Preparation
SOCSKSARGEN FOOD SECURITY
PROGRAM
PROJECT IMPLEMENTATION PROCESS FLOW
P r e – Construction P r o c e s s

Projects to be implemented by Contract* at DA RFO

T
E Procurement (BIDDING)
C Process to be conducted by
H DA RFU XI BAC
N Technical Review
I
by
C
A
SOCSKSARGEN
L Technical Team Uploading of LGU As provided by RA
Cash Counterpart 9184 and it Implementing
Fund revised IRR ADP-LGU conducts Agency
R
pre Construction /Contractor
E
V Conference implement the
I Projects to be implemented by Contract* at LGU project
E
Approval by
W
LGU / DA RFU
(POW/Plans /MOA / Procurement (BIDDING) Mobilization Fund
L Process to be conducted by (released upon
Other Pertinent
T recommendation of ADP
Documents) PLGU/CLGU
T PMU and Implementing
LGU)
-
L
G Downloading of DA
U Allocation in
tranches as
provided in the
approved
implementing
mechanism

*Under the approved Implementation Mechanism of the SOCSKSARGEN Food Security Program ALL projects under the program will be undertaken by contract
SOCSKSARGEN FOOD SECURITY
PROGRAM
PROJECT IMPLEMENTATION PROCESS FLOW
P R O J E C T C O N S T R U C T I O N/C O M P L E T I O N

Joint Final Inspection by

SOCSKSARGEN Project the SOCSKSARGEN
Monitoring Team (PMT) Techinal and Project
conducts monitoring activity Monitoring Teams
LGU supervises
& renders
monthly progress PMT
Problems / Validate
reporT Recommends
Findings completion
Actions
Recommend Actions
- Progress Payment - Progress Payment
- Fund Transfer - Fund Transfer
- Correction on Deficiencies - Correction on Deficiencies

Implementing Agency /Contractor

PROJECT COMPLETION
implement the project

Downloading of DA
Allocation in tranches as
provided in the approved
implementing mechanism
PROJECT
OPERATIONALIZATION TURN-OVER/ACCEPTANCE OF THE PROJECT
THANK YOU