The importance of the human resource

function and the human

resources information system has
grown over the last ten years
 HR department requires large amount of detailed
information . The quality of personnel
management department’s contribution largely
depends upon the quality of information held by
it.

3
 Hiring Education Terminat- Benefit
Recruiting Administration
& Training ion

The Firm

Potential
Employees Employees Retired
Employees

Data Management
 Human resource manager needs considerable
information and data relating to all areas of
HRM.
 HR information system provides information
necessary for planning, controlling, decision-
making and preparing reports.
 The task of analyzing vast amounts of HR data
has been simplified by the use of computers. This
task is from pay-roll processing to record
retention.
 The human resource information systems
manager must clearly understand the record-
keeping and reporting requirements before
designing the system. Though the requirements of
each employer vary, some common reports can be
prepared.
 Personal Profile: Name, gender,
community, age, marital status, address,
phone numbers, e-mail id, service dates.
 Career Profile: Performance appraisal, job
title changes, job classification changes,
salary changes, promotions, transfers,
career paths.
 Skill Profile: Education, training,
certificates, licenses, degrees, skills,
hobbies, requested training, interest.
 Benefit Profiles: Insurance coverage,
disability, provisions, pension, profit
sharing, vacation, holidays, sick-leave.
 HR Planning and Analysis
• Organisation Charts
• Staffing Projections
• Skills Inventories
• Turnover Analysis
Employee and Labour
• Absenteeism Analysis
Relations
• Restructuring Costing
• Union Negotiation Costing Equal Employment
• Internal Job Matching
• Auditing Records • Affirmative Action
• Job Description
• Attitude Survey Results Plan
Tracking
• Exit Interview Analysis • Applicant Tracking
• Employee Work History • Workforce Utilisation
• Availability Analysis

Health, Safety and Security Staffing

• Safety Training HRIS • Recruitment Sources
• Accident Records • Applicant Tracking
• Material Data Records • Job Offer Refusal
Analysis

Compensation and Benefits HR Development

• Pay Structures • Employee Training Profiles
• Wage/Salary Costing • Training Needs Assessments
• Flexible Benefit Administration • Succession Planning
• Vacation Usage • Career Interests and
• Benefits Usage Analysis Experience
 Employment Recruitment
 Tests, Interviews
 Selection
 Labour Relations
 Industrial Relations
 Job attitude surveys
 Safety & health Monitoring
 Training & Development
 Background record maintenance
 Needs assessment for Training &
Development
 Training Evaluation
 Course Scheduling
 Benefits
 Benefits Administration
 Benefits Preference Surveys
 Benefits Counselling
 Internal Job Matching
 Job Description
 Job Analysis
 Work Scheduling
 Organizational Charting
 Cost Control/Productivity
 Salary Planning
 HR Planning
 Cost of selection per employee
 Absenteeism Analysis
 Turnover Analysis
 Performance Analysis
 Cost of salary & Benefit per employee (CTC
 Employee Management
 Biographical Record
 Maintenance
 Work History Maintenance
 Skill Inventory
 Inception of Idea  Tailoring the system
 Feasibility Study  Collecting data
 Selecting Project Team  Testing the system
 Defining requirements  Starting up
 Vendor analysis  Running in Parallel
 Contract Negotiations  Maintenance
 Training  Audit

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 Finance
 Training
 Customisations
 GIGO

21
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