Health Management

Information System – Tamil

Nadu Case
Group 7
Hardeep Singh 19PT2-12
Pankaj Jindal 19PT2-23
Prasanta Saha 19PT2-25
Vipul Bhagat 19PT2-38
Why is Health Management
Information System
required?
Why is Health Management
Information System required?
HMIS is a solution that integrates technology, procedure and procedures, focusing on
providing timely and accurate information helping in aiding decision-making process.

 To enable decision-makers at all levels of health system to identify problem and propose
quick solution.
 Large scale communication of information from one to another.
 Cost Effective and qualitative
Challenges faced by
hospital prior to HMIS
Challenges faced by hospital prior to
HMIS
 Inefficient delivery of health services
 Poor quality
 Lack of standardization of health data (manually maintaining of record,
cost and time inefficient)
 Costly maintenance of books/record
 Duplication of data entry, retrieval and reliable information
 No real time data
 Poor equipment maintenance and drug supply chain management
Benefits of implementing
HMIS
 Benefits of implementing HMIS

 Simplification of major manual processes such as, slips, indent forms, token etc.
 Automated processes.
 Time & Cost savings
 Reduction in data entry effort
 Removal of duplicate data entry and data privacy
 Readily access to real time data.
 Transparency and stakeholder participation.
 Increased quality and productivity.
 Sustainable, scalable and replicable model.
 Reduction in waiting time for patient.
Impact (Benefits of
implementation of new
System)
 Impact (Benefits of implementation of new
System)
Indicator Before HMIS After HMIS
Citizens
Every visit at the OP registration counter Spends about 15 minutes during the first
Waiting time in the queue approximately 30 minutes visit, on subsequent visits does not have to
go to the OP registration counter
Where the patients were asked to come back
to meet the doctor for follow up visits after 3
Collection of lab results days, the patient had to come back to the lab The patient can collect the results the next
day itself.
to collect the results the next day and on the
third day for the follow up visit
Medical Officers
Pre-designed packages for prescription and
Time spent on writing prescriptions and lab Separate tokens written for drugs, lab orders lab requests help doctor complete it with
orders and treatment
few clicks
Patients had to bring their old records during All records available on the computer—
the visit for the doctor to review. No doctors can view entire patient record—
Review of patient history during the visit documents at the hospital regarding
treatment given to the outpatients at the better patient management. Patients need to
bring the PIN number only.
hospital level
Consolidation of diagnosis No data available on OP treatment pattern Diagnosis and prescription pattern available
Impact (Benefits of implementation of new
System)
Indicator Before HMIS After HMIS
Nurses
Day-end consolidation of statistics 1 hour for injections for OP alone 5 minutes
Drug indenting for IP cases 20–30 minutes 5 minutes
Drug inventory 3 hours 10 minutes
Diet/linen indenting 15 minutes 5 minutes
Pharmacists
Consolidation of day-end stock
issue report 2 hours every day 5 minutes every day
Indenting drugs and reporting at
the end of the month 2 days 15 minutes
Stock check for expiry 4–5 hours 15 minutes
Report Preparation
Census report 1 day 10 minutes
Stock report for stores 2 days 30 minutes
Diagnosis-wise report 3 hours 5 minutes
HMIS Components
 HMIS Components

Clinical &
Programme Administrative
Ancillary
Information Information 
Module
Success Factors
 Success Factors

 Stakeholders participation in all stages of the project.

 Well informed, planned, strategized implementation of HMIS. (Strategy Plan and Design)
 Continuous monitoring by the top management and periodic reviews of the performance of
the hospital on HMS.
 Innovative and reusability.
 Well managed infrastructure for running the services
Conclusion
 Conclusion

 Large user database which can be retrieved on demand across all govt. hospital.
 Patient details can be retrieved by Unique PIN.
 Improvement in drug inventory and equipment inventory.
 Ease of access to system/reports to anyone based on username and password.
 Uniform and centralized reporting platform.
Thank You